Office Manager Visa Sponsorship Jobs in New Jersey
Office manager visa sponsorship jobs in New Jersey are concentrated in the state's pharmaceutical corridor along Route 1, its financial services firms in Jersey City, and its extensive healthcare networks. Major employers across Newark, Edison, and Princeton regularly hire office managers to support large professional operations spanning multiple departments and sites.
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Get Access To All JobsRequisition Title - Assistant to Dean & Office Manager (26000254)
Description
State Title: Professional Services Specialist 3A
Bargaining Unit: CWA
Employment Type: 35 hours per week/Full-time
Internal salary: R21/$64,340.11 - $94,061.73
External salary: R21/$64,340.11 - $73,256.59
UNION POSITIONS: The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.
About TCNJ
Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.
Position Overview:
This position develops and maintains administrative, financial, organizational systems for the Dean's office of the School of Science. There are key components required for this job in the School of Science.
- Budget manager
- Communication manager
- Collaboration liaison with the School of Science departmental PAs and other campus units
- Frontline support
Responsibilities:
- Responsible for creation and deployment of internal (students, faculty, staff) and external (HS students, alumni, partners, campers etc.) communications (newsletters, social media, emails, Dean’s list). Regularly update website materials, text, photos, organization to enhance marketing of programs, resources and degrees and to ensure accessibility compliance.
- Travel Oversight: Manage and approve travel logistics for faculty, students, and staff, ensuring alignment with university policy and budget availability.
- System Management: Manage communications with faculty and staff to ensure accuracy and compliance within the Concur system; serve as the subject matter expert for travel inquiries.
- Reconciliation: Responsible for the monthly reconciliation of the Dean’s Office travel card and associated expense reports.
- Acts as the primary point of contact for the School, providing exceptional service to callers, visitors, faculty, and staff. This role manages administrative workflows and collaborates across campus units to optimize departmental operations.
- Communication & Reception: Serve as the first point of contact for all inquiries; provide accurate information and guidance to students, faculty, and visitors.
- Process Improvement: Serve as a liaison between School departments and campus partners to develop and implement efficient new work methods.
- Chairs' Meeting Coordination: Organize, schedule, and attend Department Chair meetings, ensuring accurate documentation and follow-up.
- Records Management: Maintain essential physical and digital records, ensuring data integrity and confidentiality.
- Organizes and oversees the acquisition, distribution, and inventory. Monitors and orders Dean's office supplies. Supervises and monitors the work of student workers and/or graduate assistants (as applicable). Develop work plan for student workers, process time card, oversee work of the student worker.
- Identify problem areas in workflow and implements improved methods to ensure smooth operating conditions in the Dean's office.
- Administrative Support: Schedule reoccurring meetings with groups of stakeholders (chairs, dean, staff, etc.) to prioritize time of the Dean; manages Dean’s office staff calendars as needed; schedules and coordinates program reviews and oversees science in-box email correspondence and other clerical tasks.
- Attends and participates in on-campus and off-campus meetings, conferences, and/or events. Serves on standing and ad hoc committees.
- Manages day-to-day budget needs for the School of Science; coordinates purchasing and reimbursements; compiles and analyzes financial and budgetary data to develop budget forecasts and make actionable recommendations for the Dean to promote fiscal sustainability, organizes and executes, as needed, large purchases with multiple stakeholders across the school.
- Closely monitors the fiscal affairs of the Dean's office in coordination with the program assistants from the five academic departments.
- Compiles and analyzes statistical, financial, and other data. Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
- Reconciles expenses with the budget.
- Ensures expenses are applied to correct line items within budget.
- Regularly reviews trends and makes recommendations to Dean.
- Completes foundation transfers.
- Ensure strict compliance with all institutional, federal, and state financial requirements and policies.
- Maintains up to date shadow budget.
- Act as the primary liaison between the School of Science and the College's Budget & Finance and Advancement departments.
Qualifications
Required:
- Bachelor's degree from an accredited college or university or equivalent relevant experience.
- At least 3 years of professional experience related to scope of the position, including significant experience with analytical strategies, approaches, and software for managing office functions.
- Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.
- Or, Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
- Or, Possession of a master's degree; and one (1) year of the above-mentioned professional experience.
- Budget management experience, management of systems/records and accountability.
- Proficiency in Oracle Cloud and Google platforms. Ability to use AI tools to enhance workflow is a plus. Must possess willingness to learn new platforms and methodologies as needed.
- Ability to maintain confidentiality around sensitive fiscal information.
- Experience planning events or coordinating projects.
- Ability to manage a budget, process payments, and willingness to learn new financial platforms. Familiar with Oracle Cloud, iContracts, etc.
- Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.
- Ability to organize and prioritize assigned work, analyze problems, and develop appropriate work methods.
- Excellent interpersonal skills, strong ability to work in a collaborative team environment, self-starter and independent creative thinker. Ability to work across a broad range of individuals, groups, and personality types.
- Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.
Employer Qualifications
Employment at TCNJ is contingent upon the successful completion of an applicable background check, reference checks, and verification of identity and authorization to work in the United States (Form I-9).
Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
Accommodation: Applicants who require a reasonable accommodation to apply or interview should contact hr@tcnj.edu.
Employee Benefits
As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public college career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes:
- Comprehensive benefit plans covering medical, dental and prescription plans
- Generous leave entitlements program and Energy Savings Program
- Employee and dependent Tuition Waiver and Reimbursement Program
- Pension, retirement, and deferred compensation plans, group life insurance
- Employee Assistance Program (EAP)
- Employee affinity groups
- New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)
- Access to extensive learning opportunities
To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!
SAME Applicants
If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: same@tcnj.edu. For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at: 833-691-0404.
How to Apply
Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found.
The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.
LOCATION
Primary Location: Physics & Mathematics Building - School of Science
Work Locations: Physics & Mathematics Building - School of Science 2000 Pennington Rd Ewing Township 08628
Job: Staff
Organization: The College of New Jersey
Job Posting: Apr 10, 2026, 8:13:30 AM
Requisition Title - Assistant to Dean & Office Manager (26000254)
Description
State Title: Professional Services Specialist 3A
Bargaining Unit: CWA
Employment Type: 35 hours per week/Full-time
Internal salary: R21/$64,340.11 - $94,061.73
External salary: R21/$64,340.11 - $73,256.59
UNION POSITIONS: The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.
About TCNJ
Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.
Position Overview:
This position develops and maintains administrative, financial, organizational systems for the Dean's office of the School of Science. There are key components required for this job in the School of Science.
- Budget manager
- Communication manager
- Collaboration liaison with the School of Science departmental PAs and other campus units
- Frontline support
Responsibilities:
- Responsible for creation and deployment of internal (students, faculty, staff) and external (HS students, alumni, partners, campers etc.) communications (newsletters, social media, emails, Dean’s list). Regularly update website materials, text, photos, organization to enhance marketing of programs, resources and degrees and to ensure accessibility compliance.
- Travel Oversight: Manage and approve travel logistics for faculty, students, and staff, ensuring alignment with university policy and budget availability.
- System Management: Manage communications with faculty and staff to ensure accuracy and compliance within the Concur system; serve as the subject matter expert for travel inquiries.
- Reconciliation: Responsible for the monthly reconciliation of the Dean’s Office travel card and associated expense reports.
- Acts as the primary point of contact for the School, providing exceptional service to callers, visitors, faculty, and staff. This role manages administrative workflows and collaborates across campus units to optimize departmental operations.
- Communication & Reception: Serve as the first point of contact for all inquiries; provide accurate information and guidance to students, faculty, and visitors.
- Process Improvement: Serve as a liaison between School departments and campus partners to develop and implement efficient new work methods.
- Chairs' Meeting Coordination: Organize, schedule, and attend Department Chair meetings, ensuring accurate documentation and follow-up.
- Records Management: Maintain essential physical and digital records, ensuring data integrity and confidentiality.
- Organizes and oversees the acquisition, distribution, and inventory. Monitors and orders Dean's office supplies. Supervises and monitors the work of student workers and/or graduate assistants (as applicable). Develop work plan for student workers, process time card, oversee work of the student worker.
- Identify problem areas in workflow and implements improved methods to ensure smooth operating conditions in the Dean's office.
- Administrative Support: Schedule reoccurring meetings with groups of stakeholders (chairs, dean, staff, etc.) to prioritize time of the Dean; manages Dean’s office staff calendars as needed; schedules and coordinates program reviews and oversees science in-box email correspondence and other clerical tasks.
- Attends and participates in on-campus and off-campus meetings, conferences, and/or events. Serves on standing and ad hoc committees.
- Manages day-to-day budget needs for the School of Science; coordinates purchasing and reimbursements; compiles and analyzes financial and budgetary data to develop budget forecasts and make actionable recommendations for the Dean to promote fiscal sustainability, organizes and executes, as needed, large purchases with multiple stakeholders across the school.
- Closely monitors the fiscal affairs of the Dean's office in coordination with the program assistants from the five academic departments.
- Compiles and analyzes statistical, financial, and other data. Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
- Reconciles expenses with the budget.
- Ensures expenses are applied to correct line items within budget.
- Regularly reviews trends and makes recommendations to Dean.
- Completes foundation transfers.
- Ensure strict compliance with all institutional, federal, and state financial requirements and policies.
- Maintains up to date shadow budget.
- Act as the primary liaison between the School of Science and the College's Budget & Finance and Advancement departments.
Qualifications
Required:
- Bachelor's degree from an accredited college or university or equivalent relevant experience.
- At least 3 years of professional experience related to scope of the position, including significant experience with analytical strategies, approaches, and software for managing office functions.
- Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.
- Or, Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
- Or, Possession of a master's degree; and one (1) year of the above-mentioned professional experience.
- Budget management experience, management of systems/records and accountability.
- Proficiency in Oracle Cloud and Google platforms. Ability to use AI tools to enhance workflow is a plus. Must possess willingness to learn new platforms and methodologies as needed.
- Ability to maintain confidentiality around sensitive fiscal information.
- Experience planning events or coordinating projects.
- Ability to manage a budget, process payments, and willingness to learn new financial platforms. Familiar with Oracle Cloud, iContracts, etc.
- Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.
- Ability to organize and prioritize assigned work, analyze problems, and develop appropriate work methods.
- Excellent interpersonal skills, strong ability to work in a collaborative team environment, self-starter and independent creative thinker. Ability to work across a broad range of individuals, groups, and personality types.
- Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence.
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.
Employer Qualifications
Employment at TCNJ is contingent upon the successful completion of an applicable background check, reference checks, and verification of identity and authorization to work in the United States (Form I-9).
Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
Accommodation: Applicants who require a reasonable accommodation to apply or interview should contact hr@tcnj.edu.
Employee Benefits
As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public college career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes:
- Comprehensive benefit plans covering medical, dental and prescription plans
- Generous leave entitlements program and Energy Savings Program
- Employee and dependent Tuition Waiver and Reimbursement Program
- Pension, retirement, and deferred compensation plans, group life insurance
- Employee Assistance Program (EAP)
- Employee affinity groups
- New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)
- Access to extensive learning opportunities
To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!
SAME Applicants
If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: same@tcnj.edu. For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at: 833-691-0404.
How to Apply
Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found.
The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.
LOCATION
Primary Location: Physics & Mathematics Building - School of Science
Work Locations: Physics & Mathematics Building - School of Science 2000 Pennington Rd Ewing Township 08628
Job: Staff
Organization: The College of New Jersey
Job Posting: Apr 10, 2026, 8:13:30 AM
Office Manager Job Roles in New Jersey
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Search Office Manager Jobs in New JerseyOffice Manager Jobs in New Jersey: Frequently Asked Questions
Which companies sponsor visas for office managers in New Jersey?
New Jersey's largest visa-sponsoring employers for office managers include pharmaceutical and life sciences companies such as Johnson and Johnson, Novo Nordisk, and Conduent, along with healthcare systems like RWJBarnabas Health and Hackensack Meridian Health. Financial services firms in Jersey City, including those with operations tied to New York, also sponsor office management roles that support compliance-heavy, regulated work environments.
Which visa types are most common for office manager roles in New Jersey?
The H-1B is the most common visa for sponsored office manager positions in New Jersey, but it requires the employer to demonstrate the role qualifies as a specialty occupation, typically by requiring a specific bachelor's degree in business administration, healthcare administration, or a related field. The L-1A is another pathway for office managers transferring within a multinational company. TN status applies to Canadian and Mexican nationals in qualifying management categories.
Which cities in New Jersey have the most office manager sponsorship jobs?
Jersey City leads due to its proximity to New York City's financial sector and its concentration of corporate headquarters. Newark, as the state's largest city and a major transportation hub, has strong demand from healthcare networks and law firms. Edison and Parsippany are significant for pharmaceutical and technology companies, while Princeton attracts office managers supporting research institutions and biotech firms along the Route 1 corridor.
How to find office manager visa sponsorship jobs in New Jersey?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to find office manager roles in New Jersey without sifting through positions that don't offer sponsorship. You can filter by state and job category to surface relevant openings from employers in industries like pharma, healthcare, and financial services that have established sponsorship programs for management and administrative professionals.
Are there state-specific considerations for office manager sponsorship in New Jersey?
New Jersey's prevailing wage requirements are tied to the Department of Labor's wage determinations for specific counties, and employers must certify compliance as part of the H-1B Labor Condition Application process. The state's dense concentration of regulated industries, particularly pharmaceuticals and financial services, means sponsoring employers tend to have formal HR and immigration processes already in place, which can make sponsorship more structured compared to smaller-state employers doing it for the first time.
What is the prevailing wage for sponsored office manager jobs in New Jersey?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
See which office manager employers are hiring and sponsoring visas in New Jersey right now.
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