Office Manager Visa Sponsorship Jobs in Washington
Washington's office manager market spans Seattle's dense tech and biotech corridor, healthcare networks like Providence and Virginia Mason, and major employers such as Amazon, Microsoft, and Boeing. International candidates with strong operations and administrative backgrounds will find visa sponsorship opportunities concentrated in King County, with additional openings in Bellevue, Redmond, and Spokane.
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Get Access To All JobsTHE COMPANY:
Juul Labs's mission is to transition the world’s billion adult smokers away from combustible cigarettes, eliminate their use, and combat underage usage of our products. We have the opportunity to address one of the world’s most intractable challenges through a commitment to exceptional quality, research, design, and innovation. Backed by leading technology investors, we are committed to the same excellence when it comes to hiring great talent.
We are a diverse team that is united by this common purpose and we are hiring the world’s best engineers, scientists, designers, product managers, operations experts, and customer service and business professionals. If the opportunity to build your career is compelling, read on for more details.
ROLE AND RESPONSIBILITIES:
We are looking for an Office Manager for our Washington, D.C., headquarters who will report directly to the Chief Advisor to the CEO. The successful candidate will partner directly with Juul Labs executives based in D.C. and the Office of the CEO to ensure the headquarters is managed and operated effectively. The Office Manager will also serve as an executive assistant to a small group of senior executives at the company.
The ideal candidate must be proactive with excellent problem solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with lawmakers, regulators, and other public and private sector stakeholders. The successful candidate will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive leadership team are a must. The ability to credibly and competently interact with executive assistants and managers within / outside of Juul Labs is essential. The successful candidate will be expected to execute tasks with minimal direction. The Office Manager must have the ability to accommodate flexible work schedule, based on the needs of management.
KEY RESPONSIBILITIES:
- Manage operations at Juul Labs’ headquarters – including strategic oversight and execution of activities around budgeting and compliance
- Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests
- Plan, organize, and manage multiple calendars
- Book travel and manage logistics
- Collaborate closely with the Office of the CEO, and other executive functions
- Plan and execute cross-functional events
- Ensure timely communications and handling confidential information
- Project manage tasks to ensure follow-up to action items
- Work on several projects and priorities at once for multiple senior executives
- Work with managers on team activities such as off-sites and retreats
- Handle internal logistics including conference room management, meeting / event catering, etc.
PERSONAL AND PROFESSIONAL QUALIFICATIONS:
- 7 years’ experience as an executive administrative assistant in a fast paced company
- Clear and concise verbal and written communicator
- Experienced travel and logistics planner
- Experience working with cross functional teams within an office
- Excellent ability to collaborate with others
- Adaptable and resourceful in a dynamic environment
- Ability to manage multiple competing priorities simultaneously
- Detail-oriented with strong problem-solving skills
- Ability to own projects from start until successful completion
- Proven ability to perform under pressure in a fast-paced environment
- Able to demonstrate maturity, professionalism, and social acumen to maintain productive working relationships with internal and external constituents
Education:
- Bachelor’s degree preferred
JUUL LABS PERKS & BENEFITS:
- A place to grow your career. We’ll help you set big goals - and exceed them
- People. Work with talented, committed and supportive teammates
- Equity and performance bonuses. Every employee is a stakeholder in our success
- Cell phone subsidy, commuter benefits and discounts on JUUL products
- Excellent medical, dental and vision, disability, and life insurance, plus family support, wellness, legal, and employee assistance program benefits
- 401(k) plan with company matching
- Plus biannual discretionary performance bonuses
Juul Labs is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive work environment for all employees and job applicants, without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. We will consider for employment qualified applicants with arrest and conviction records, pursuant to the San Francisco Fair Chance Ordinance. Juul Labs also complies with the employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Juul Labs in the US.
SALARY RANGE:
- Salary Range: $104,000—$127,000 USD
Salary varies by role, level and location, and is dependent on the cost of labor in a given geographic region among other factors. These ranges may be modified at any time.
THE COMPANY:
Juul Labs's mission is to transition the world’s billion adult smokers away from combustible cigarettes, eliminate their use, and combat underage usage of our products. We have the opportunity to address one of the world’s most intractable challenges through a commitment to exceptional quality, research, design, and innovation. Backed by leading technology investors, we are committed to the same excellence when it comes to hiring great talent.
We are a diverse team that is united by this common purpose and we are hiring the world’s best engineers, scientists, designers, product managers, operations experts, and customer service and business professionals. If the opportunity to build your career is compelling, read on for more details.
ROLE AND RESPONSIBILITIES:
We are looking for an Office Manager for our Washington, D.C., headquarters who will report directly to the Chief Advisor to the CEO. The successful candidate will partner directly with Juul Labs executives based in D.C. and the Office of the CEO to ensure the headquarters is managed and operated effectively. The Office Manager will also serve as an executive assistant to a small group of senior executives at the company.
The ideal candidate must be proactive with excellent problem solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with lawmakers, regulators, and other public and private sector stakeholders. The successful candidate will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive leadership team are a must. The ability to credibly and competently interact with executive assistants and managers within / outside of Juul Labs is essential. The successful candidate will be expected to execute tasks with minimal direction. The Office Manager must have the ability to accommodate flexible work schedule, based on the needs of management.
KEY RESPONSIBILITIES:
- Manage operations at Juul Labs’ headquarters – including strategic oversight and execution of activities around budgeting and compliance
- Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests
- Plan, organize, and manage multiple calendars
- Book travel and manage logistics
- Collaborate closely with the Office of the CEO, and other executive functions
- Plan and execute cross-functional events
- Ensure timely communications and handling confidential information
- Project manage tasks to ensure follow-up to action items
- Work on several projects and priorities at once for multiple senior executives
- Work with managers on team activities such as off-sites and retreats
- Handle internal logistics including conference room management, meeting / event catering, etc.
PERSONAL AND PROFESSIONAL QUALIFICATIONS:
- 7 years’ experience as an executive administrative assistant in a fast paced company
- Clear and concise verbal and written communicator
- Experienced travel and logistics planner
- Experience working with cross functional teams within an office
- Excellent ability to collaborate with others
- Adaptable and resourceful in a dynamic environment
- Ability to manage multiple competing priorities simultaneously
- Detail-oriented with strong problem-solving skills
- Ability to own projects from start until successful completion
- Proven ability to perform under pressure in a fast-paced environment
- Able to demonstrate maturity, professionalism, and social acumen to maintain productive working relationships with internal and external constituents
Education:
- Bachelor’s degree preferred
JUUL LABS PERKS & BENEFITS:
- A place to grow your career. We’ll help you set big goals - and exceed them
- People. Work with talented, committed and supportive teammates
- Equity and performance bonuses. Every employee is a stakeholder in our success
- Cell phone subsidy, commuter benefits and discounts on JUUL products
- Excellent medical, dental and vision, disability, and life insurance, plus family support, wellness, legal, and employee assistance program benefits
- 401(k) plan with company matching
- Plus biannual discretionary performance bonuses
Juul Labs is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive work environment for all employees and job applicants, without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. We will consider for employment qualified applicants with arrest and conviction records, pursuant to the San Francisco Fair Chance Ordinance. Juul Labs also complies with the employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Juul Labs in the US.
SALARY RANGE:
- Salary Range: $104,000—$127,000 USD
Salary varies by role, level and location, and is dependent on the cost of labor in a given geographic region among other factors. These ranges may be modified at any time.
Office Manager Job Roles in Washington
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Search Office Manager Jobs in WashingtonOffice Manager Jobs in Washington: Frequently Asked Questions
Which companies sponsor visas for office managers in Washington?
Large employers with established immigration programs, including Amazon, Microsoft, Boeing, and major healthcare systems like UW Medicine and Providence Health, have sponsored office manager roles in Washington. Tech firms in the Seattle-Bellevue corridor tend to have dedicated HR and legal infrastructure that makes sponsorship more feasible for administrative and operations positions than smaller employers typically do.
Which visa types are most common for office manager roles in Washington?
The H-1B visa is the most commonly used visa for office manager roles when the position requires a bachelor's degree in a specific field, such as business administration or management. USCIS evaluates whether the role qualifies as a specialty occupation, so employer documentation of degree requirements is important. Candidates already holding TN visa, L-1 visa, or O-1 visa status may also transition into office manager positions with qualifying employers.
Which cities in Washington have the most office manager sponsorship jobs?
Seattle accounts for the largest share of office manager sponsorship opportunities in Washington, driven by its concentration of technology companies, healthcare systems, and professional services firms. Bellevue and Redmond follow closely, particularly for roles tied to Amazon and Microsoft campuses. Spokane sees smaller but steady demand through regional healthcare employers and state government contractors in eastern Washington.
How to find office manager visa sponsorship jobs in Washington?
Migrate Mate filters office manager roles in Washington specifically by visa sponsorship availability, so you can search without sorting through positions that won't support international candidates. The platform covers employers across Seattle, Bellevue, and Redmond with documented sponsorship history. For office manager roles in particular, filtering by company size and industry helps surface positions at larger employers where sponsorship infrastructure already exists.
Are there any Washington-specific considerations for office managers seeking visa sponsorship?
Washington's prevailing wage requirements under the H-1B program are benchmarked to the Seattle-Tacoma-Bellevue metropolitan area, one of the higher-wage regions in the country, which means employers must offer compensation aligned with local market rates. Candidates coming through University of Washington or Washington State University OPT pipelines sometimes transition into sponsored office manager roles with employers already familiar with those programs.
What is the prevailing wage for sponsored office manager jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.