Office Manager Visa Sponsorship Jobs in Utah
Office manager visa sponsorship jobs in Utah are concentrated in Salt Lake City, Provo, and the Silicon Slopes tech corridor, where companies like Adobe, Qualtrics, and Domo maintain growing operations teams. Healthcare systems such as Intermountain Health also hire office managers, and Utah's expanding professional services sector adds steady demand across the Wasatch Front.
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Get Access To All JobsJob Title: Office Administrators
Working Title: Office Administrator III
Career Progression Track: P00
Track Level: P3 - Career
FLSA Code: Administrative
Patient Sensitive Job Code?: No
Standard Hours per Week: 40
Full Time or Part Time?: Full Time
Shift: Day
Work Schedule Summary: Monday – Friday. Some nights and weekends as needed.
VP Area: Academic Affairs
Department: 00113 - College of Science - Dean
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: 52000-60000
Close Date: 09/30/2026
Priority Review Date (Note - Posting may close at any time): 08/21/2026
Job Summary
This position provides administrative, communication, and program support for the Department of Geology & Geophysics and the Department of Mining Engineering within the University of Utah’s College of Science. The successful candidate will play a key role in supporting faculty, students, alumni, and departmental initiatives across both academic units.
Office Administrators
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
Responsibilities
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
- Provide administrative support for undergraduate academic programs, including course scheduling, Coursedog administration, and coordination with academic advising teams.
- Manage departmental forms, workflows, and related administrative processes, ensuring content remains accurate and up to date.
- Maintain and update department websites, social media platforms, and LinkedIn presence to promote programs, events, and accomplishments.
- Coordinate and support on-campus events, student activities, recruitment initiatives, and community engagement efforts.
- Serve as the department’s marketing liaison with the College of Science and LAS, assisting with promotional materials, branding, and communication campaigns.
- Foster and maintain relationships with alumni through outreach, communications, and engagement activities.
- Design, maintain, and update departmental bulletin boards, signage, and informational displays.
- Provide logistical and administrative support for the Distinguished Lecture Series and other special academic events.
- Support student organizations and volunteer initiatives by coordinating activities, communications, and event logistics.
- Provide administrative support for faculty committees including scheduling, agenda preparation, documentation, and follow-up communications.
- Manage departmental listservs and serve as listserv moderator, ensuring effective communication with students, faculty, staff, alumni, and external stakeholders.
- Coordinate communications and act as a liaison among faculty, students, advisors, alumni, and university partners.
- Assist with special projects and strategic initiatives as assigned by department leadership.
- This list of responsibilities is not all-inclusive. Additional duties, projects, and responsibilities may be assigned based on departmental needs and priorities.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
Type: Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Job Title: Office Administrators
Working Title: Office Administrator III
Career Progression Track: P00
Track Level: P3 - Career
FLSA Code: Administrative
Patient Sensitive Job Code?: No
Standard Hours per Week: 40
Full Time or Part Time?: Full Time
Shift: Day
Work Schedule Summary: Monday – Friday. Some nights and weekends as needed.
VP Area: Academic Affairs
Department: 00113 - College of Science - Dean
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: 52000-60000
Close Date: 09/30/2026
Priority Review Date (Note - Posting may close at any time): 08/21/2026
Job Summary
This position provides administrative, communication, and program support for the Department of Geology & Geophysics and the Department of Mining Engineering within the University of Utah’s College of Science. The successful candidate will play a key role in supporting faculty, students, alumni, and departmental initiatives across both academic units.
Office Administrators
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
Responsibilities
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
- Provide administrative support for undergraduate academic programs, including course scheduling, Coursedog administration, and coordination with academic advising teams.
- Manage departmental forms, workflows, and related administrative processes, ensuring content remains accurate and up to date.
- Maintain and update department websites, social media platforms, and LinkedIn presence to promote programs, events, and accomplishments.
- Coordinate and support on-campus events, student activities, recruitment initiatives, and community engagement efforts.
- Serve as the department’s marketing liaison with the College of Science and LAS, assisting with promotional materials, branding, and communication campaigns.
- Foster and maintain relationships with alumni through outreach, communications, and engagement activities.
- Design, maintain, and update departmental bulletin boards, signage, and informational displays.
- Provide logistical and administrative support for the Distinguished Lecture Series and other special academic events.
- Support student organizations and volunteer initiatives by coordinating activities, communications, and event logistics.
- Provide administrative support for faculty committees including scheduling, agenda preparation, documentation, and follow-up communications.
- Manage departmental listservs and serve as listserv moderator, ensuring effective communication with students, faculty, staff, alumni, and external stakeholders.
- Coordinate communications and act as a liaison among faculty, students, advisors, alumni, and university partners.
- Assist with special projects and strategic initiatives as assigned by department leadership.
- This list of responsibilities is not all-inclusive. Additional duties, projects, and responsibilities may be assigned based on departmental needs and priorities.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
Type: Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Office Manager Job Roles in Utah
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Search Office Manager Jobs in UtahOffice Manager Jobs in Utah: Frequently Asked Questions
Which companies sponsor visas for office managers in Utah?
Technology companies anchored in Utah's Silicon Slopes corridor, including Adobe, Qualtrics, and Pluralsight, have histories of sponsoring office and operations roles. Intermountain Health and other large healthcare employers also sponsor for administrative management positions. Sponsorship decisions depend on the specific role, the candidate's qualifications, and the employer's internal immigration policies, so confirming directly with each employer is important.
Which visa types are most common for office manager roles in Utah?
The H-1B visa is the most common work visa for office managers in Utah when the role qualifies as a specialty occupation, typically requiring a bachelor's degree in business administration, management, or a related field. Candidates from Australia may qualify for the E-3 visa, and Canadian and Mexican nationals may explore the TN visa under the USMCA, provided the role and their credentials meet the applicable requirements.
Which cities in Utah have the most office manager sponsorship jobs?
Salt Lake City accounts for the largest share of office manager sponsorship opportunities in Utah, driven by its concentration of corporate headquarters, healthcare institutions, and professional services firms. Provo and Lehi, often called Silicon Slopes, are notable for tech-sector demand. Ogden has growing logistics and manufacturing employers that hire administrative management roles as well.
How to find office manager visa sponsorship jobs in Utah?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to browse office manager roles in Utah without sifting through positions that don't offer sponsorship. You can filter by location and role type to focus on Salt Lake City, Provo, or the broader Wasatch Front. Creating a profile on Migrate Mate also helps match your background against employers actively hiring sponsored candidates in Utah.
Are there any Utah-specific considerations for office manager visa sponsorship?
Utah's prevailing wage requirements under the H-1B program are determined by the Department of Labor's wage data for each specific metropolitan area, so roles in Salt Lake City and Provo may carry different benchmarks. Utah's strong university pipeline, particularly from the University of Utah and Brigham Young University, means employers are familiar with hiring international graduates, which can make navigating the sponsorship conversation somewhat more straightforward at larger employers in the region.
What is the prevailing wage for sponsored office manager jobs in Utah?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.