Office Manager Visa Sponsorship Jobs in Tennessee
Office manager roles in Tennessee draw sponsorship activity from healthcare networks like HCA Healthcare and Vanderbilt University Medical Center in Nashville, logistics and distribution employers in Memphis, and manufacturing operations across Chattanooga and Knoxville. The state's growing professional services sector adds steady demand for experienced office management professionals seeking visa sponsorship.
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Get Access To All JobsINTRODUCTION
Our associates celebrate lives. We celebrate our associates.
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
JOB RESPONSIBILITIES
Accounting Function Oversight
- Collections of all accounts receivable
- Verifications and payments of all accounts payable invoices
- Controls of receipt and deposit of cash payments received
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Cash advance checks
- Same Day Check requests
- Bank deposits
- Verifies/audits cash disbursement reports
- Tracks Capital Expenditure Authorizations (CEAs)
Operational Activities
- Orders supplies for the office and completes inventory counts
- Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
- Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
- Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
- Schedules incoming orders and drivers for the ambulate service
- Completes various funeral/cemetery reports and files accurately
- Supports Sales as necessary requiring an understanding of JD Powers
- Assures compliance with all Company policies and procedures to include
- Sarbanes Oxley (SOX) audit
- Dignity University (DU) training
- Interment Verification Training (IVT) audits
- Day Sales Outstanding’s (DSO) related to financial and administrative areas
- Assists in preparing and/or overseeing all funeral/cemetery-related forms
- Reviews time cards and administers corporate payroll policies and procedures
- Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.)
- Ensures new associates receive new hire orientation
- Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
- Maintains vehicle records/licenses
- Processes expense reports
- Updates General Price Lists (GPLs)
- Manages all Alarm Systems (codes, working order, etc.)
- Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed
- Coordinates daily activities with business unit as well as other departments
- Trains associates in the proper administration of policies and procedures
- Services customers by interacting with families in a professional and compassionate manner
- Maintains and updates customer records
- Updates company website with current obituaries and ensures obituaries are placed in newspapers
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Behaves in a supportive way to enrich the work environment
- Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
- Performs other duties as assigned
MINIMUM REQUIREMENTS
Education
- High school diploma, GED or completion of a diploma-training program at a college or technical school
Experience
- Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills and Abilities
- Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
- Excellent communication skills both orally and in writing
- High level of compassion, integrity, and confidentiality
- Problem solving skills
- Ability to multi task and set priorities
- Detail oriented
- Must be flexible and able to function in a face-paced environment
WORK CONDITIONS
Work Environment
- Professional Dress is required when in contact with families.
Work Postures
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently
Physical Demands
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Work Hours
- Working beyond “standard” hours as the need arises
LOCATION
Postal Code: 38116
Job Location: US-TN - Memphis
Category (Portal Searching): Operations
INTRODUCTION
Our associates celebrate lives. We celebrate our associates.
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
JOB RESPONSIBILITIES
Accounting Function Oversight
- Collections of all accounts receivable
- Verifications and payments of all accounts payable invoices
- Controls of receipt and deposit of cash payments received
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Cash advance checks
- Same Day Check requests
- Bank deposits
- Verifies/audits cash disbursement reports
- Tracks Capital Expenditure Authorizations (CEAs)
Operational Activities
- Orders supplies for the office and completes inventory counts
- Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
- Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
- Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
- Schedules incoming orders and drivers for the ambulate service
- Completes various funeral/cemetery reports and files accurately
- Supports Sales as necessary requiring an understanding of JD Powers
- Assures compliance with all Company policies and procedures to include
- Sarbanes Oxley (SOX) audit
- Dignity University (DU) training
- Interment Verification Training (IVT) audits
- Day Sales Outstanding’s (DSO) related to financial and administrative areas
- Assists in preparing and/or overseeing all funeral/cemetery-related forms
- Reviews time cards and administers corporate payroll policies and procedures
- Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.)
- Ensures new associates receive new hire orientation
- Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
- Maintains vehicle records/licenses
- Processes expense reports
- Updates General Price Lists (GPLs)
- Manages all Alarm Systems (codes, working order, etc.)
- Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed
- Coordinates daily activities with business unit as well as other departments
- Trains associates in the proper administration of policies and procedures
- Services customers by interacting with families in a professional and compassionate manner
- Maintains and updates customer records
- Updates company website with current obituaries and ensures obituaries are placed in newspapers
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Behaves in a supportive way to enrich the work environment
- Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
- Performs other duties as assigned
MINIMUM REQUIREMENTS
Education
- High school diploma, GED or completion of a diploma-training program at a college or technical school
Experience
- Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills and Abilities
- Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
- Excellent communication skills both orally and in writing
- High level of compassion, integrity, and confidentiality
- Problem solving skills
- Ability to multi task and set priorities
- Detail oriented
- Must be flexible and able to function in a face-paced environment
WORK CONDITIONS
Work Environment
- Professional Dress is required when in contact with families.
Work Postures
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently
Physical Demands
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Work Hours
- Working beyond “standard” hours as the need arises
LOCATION
Postal Code: 38116
Job Location: US-TN - Memphis
Category (Portal Searching): Operations
Office Manager Job Roles in Tennessee
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Search Office Manager Jobs in TennesseeOffice Manager Jobs in Tennessee: Frequently Asked Questions
Which companies sponsor visas for office managers in Tennessee?
Healthcare systems are among the most active sponsors in Tennessee, including HCA Healthcare and Vanderbilt University Medical Center in Nashville. Large logistics employers concentrated in Memphis, such as FedEx and its network of contractors, also appear in sponsorship filings. Manufacturing and professional services firms across Chattanooga and Knoxville occasionally sponsor office management roles when specialized operational experience is required.
Which visa types are most common for office manager roles in Tennessee?
The H-1B visa is the most common visa for office managers in Tennessee, but approval depends on demonstrating the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. Some employers in healthcare or corporate services pursue the EB-3 employment-based green card for permanent hires. TN visa status is available to Canadian and Mexican nationals in qualifying management roles under USMCA.
Which cities in Tennessee have the most office manager sponsorship jobs?
Nashville leads Tennessee for office manager sponsorship activity, driven by its concentration of healthcare employers, corporate headquarters, and professional services firms. Memphis follows due to its logistics and healthcare presence. Knoxville and Chattanooga offer a smaller but consistent pool of opportunities, particularly within manufacturing operations and regional corporate offices that require experienced administrative and office management professionals.
How to find office manager visa sponsorship jobs in Tennessee?
Migrate Mate filters office manager jobs in Tennessee specifically to roles where employers have a documented history of visa sponsorship, saving you from applying to positions that won't support an international hire. You can browse current openings, review employer sponsorship patterns, and identify which Tennessee cities and industries are most active for office manager roles at any given time.
Are there state-specific considerations for office manager sponsorship in Tennessee?
Tennessee's large healthcare sector means many sponsored office manager roles are tied to hospital systems and medical groups, which often have dedicated HR infrastructure for managing visa petitions. Employers must meet Department of Labor prevailing wage requirements for the specific metropolitan area, so wages differ between Nashville, Memphis, and smaller markets. Roles with broader administrative scope tend to have stronger specialty occupation arguments under H-1B standards.
What is the prevailing wage for sponsored office manager jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.