Office Manager Visa Sponsorship Jobs in Alabama
Alabama's office manager roles span healthcare networks like UAB Medicine, manufacturing operations in Huntsville and Montgomery, and university administration across the state. Employers in Birmingham's growing professional services sector and aerospace corridor regularly need skilled office managers. International candidates with organizational expertise will find sponsorship opportunities concentrated in these industry hubs.
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This position provides key administrative support to the plant manager and performs a variety of office duties relating to the efficient operation of a Vulcan Materials production facility. Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required. This position will assist the location manager with various analyses of monthly financial statements and other duties as assigned. Ensures timely and accurate updates to various plant management reporting systems, pulls reports and conducts analysis of data to include identification of variances. Acts as the liaison with Division and Corporate departments (benefits, payroll, HR, etc.).
ESSENTIAL FUNCTIONS
-
Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
-
Prepares month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management.
-
Ensures timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Brings trends/concerns to plant management to include attendance tracking.
-
Ensure plant systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.
-
Reviews, prints, and distributes preventative maintenance items, creates work orders, and addresses preventative maintenance service inquiries.
-
Tracks p-card expenses, reclassing as needed, and ensuring timely and proper close out at month end. May support others in completing the month-end close of their p-cards.
-
Develops mid and end of month cost projects to include variance explanations.
-
Will research, document and resolve location business related problems as needed. Ensures plant manager is kept up to date. Present findings to the appropriate manager where and when needed.
-
Acts as an employee advocate to liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc.
-
Supports the development of the site annual operating and capital budgets, as well as the monthly production planner.
-
Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
-
Other duties may be assigned as required.
CRITICAL COMPETENCIES
-
Customer Focus - Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.
-
Team Player: Works cooperatively and effectively with team members to achieve shared goals, willingly assisting others and fostering a positive and productive team environment.
-
Work Ethic - Committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility in fulfilling job duties.
-
Reliability and Punctuality - Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
-
Customer Service - Understands, anticipates, and meets customer needs while ensuring a positive experience and building long-term relationships.
-
Self-Development - Take initiative in continuously improving one’s skills, knowledge, and effectiveness to enhance performance and growth.
Education
-
High School diploma is required
-
2 years of college is preferred
Experience
-
Minimum of one year in bookkeeping, accounting or related experience is required.
-
Experience in an administrative or clerical role.
KNOWLEDGE, SKILLS, AND ABILITIES
-
Solid working knowledge of Microsoft Office to include Word and Excel, as well as G-Suite Docs and Sheets is required.
-
Knowledge of common office practices, procedures, and use of office equipment are required.
-
Must possess strong organizational skills, be able to prioritize and handle multiple tasks simultaneously.
-
Good communication skills and customer service skills.
-
Must possess a fundamental understanding of accounting principles.
-
Must possess basic math skills focusing on accuracy.
OTHER REQUIREMENTS
-
Must be able to sit for long periods of time.
-
Use of telephone, computers, cell phones and other electronic devices is essential.
-
Must have the ability to use computerized equipment and technology
-
Must be able to effectively manage multiple priorities simultaneously
-
Must have a valid driver’s license
-
Must be able to legally and safely operate a motor vehicle
-
May have to do bending and reaching to file personnel folders and other materials.
-
Must have the ability to lift up to 10 lbs.
-
May involve exposure to conditions of dust, dirt and noise.
Vulcan Materials Company is an equal opportunity employer.
JOB SUMMARY
This position provides key administrative support to the plant manager and performs a variety of office duties relating to the efficient operation of a Vulcan Materials production facility. Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required. This position will assist the location manager with various analyses of monthly financial statements and other duties as assigned. Ensures timely and accurate updates to various plant management reporting systems, pulls reports and conducts analysis of data to include identification of variances. Acts as the liaison with Division and Corporate departments (benefits, payroll, HR, etc.).
ESSENTIAL FUNCTIONS
-
Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
-
Prepares month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management.
-
Ensures timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Brings trends/concerns to plant management to include attendance tracking.
-
Ensure plant systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.
-
Reviews, prints, and distributes preventative maintenance items, creates work orders, and addresses preventative maintenance service inquiries.
-
Tracks p-card expenses, reclassing as needed, and ensuring timely and proper close out at month end. May support others in completing the month-end close of their p-cards.
-
Develops mid and end of month cost projects to include variance explanations.
-
Will research, document and resolve location business related problems as needed. Ensures plant manager is kept up to date. Present findings to the appropriate manager where and when needed.
-
Acts as an employee advocate to liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc.
-
Supports the development of the site annual operating and capital budgets, as well as the monthly production planner.
-
Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
-
Other duties may be assigned as required.
CRITICAL COMPETENCIES
-
Customer Focus - Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.
-
Team Player: Works cooperatively and effectively with team members to achieve shared goals, willingly assisting others and fostering a positive and productive team environment.
-
Work Ethic - Committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility in fulfilling job duties.
-
Reliability and Punctuality - Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
-
Customer Service - Understands, anticipates, and meets customer needs while ensuring a positive experience and building long-term relationships.
-
Self-Development - Take initiative in continuously improving one’s skills, knowledge, and effectiveness to enhance performance and growth.
Education
-
High School diploma is required
-
2 years of college is preferred
Experience
-
Minimum of one year in bookkeeping, accounting or related experience is required.
-
Experience in an administrative or clerical role.
KNOWLEDGE, SKILLS, AND ABILITIES
-
Solid working knowledge of Microsoft Office to include Word and Excel, as well as G-Suite Docs and Sheets is required.
-
Knowledge of common office practices, procedures, and use of office equipment are required.
-
Must possess strong organizational skills, be able to prioritize and handle multiple tasks simultaneously.
-
Good communication skills and customer service skills.
-
Must possess a fundamental understanding of accounting principles.
-
Must possess basic math skills focusing on accuracy.
OTHER REQUIREMENTS
-
Must be able to sit for long periods of time.
-
Use of telephone, computers, cell phones and other electronic devices is essential.
-
Must have the ability to use computerized equipment and technology
-
Must be able to effectively manage multiple priorities simultaneously
-
Must have a valid driver’s license
-
Must be able to legally and safely operate a motor vehicle
-
May have to do bending and reaching to file personnel folders and other materials.
-
Must have the ability to lift up to 10 lbs.
-
May involve exposure to conditions of dust, dirt and noise.
Vulcan Materials Company is an equal opportunity employer.
Office Manager Job Roles in Alabama
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Search Office Manager Jobs in AlabamaOffice Manager Jobs in Alabama: Frequently Asked Questions
Which companies sponsor visas for office managers in Alabama?
Healthcare organizations including UAB Health System and Huntsville Hospital, aerospace and defense contractors clustered around Huntsville such as Boeing and Dynetics, and large manufacturers like Mercedes-Benz and Honda in central Alabama have histories of sponsoring skilled office professionals. University systems including the University of Alabama and Auburn University also sponsor office management roles within their administrative departments.
Which visa types are most common for office manager roles in Alabama?
The H-1B visa is the most common employer-sponsored visa for office managers in Alabama, provided the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field such as business administration or management. The L-1A is another pathway for candidates transferring from a foreign affiliate of an Alabama-based company into a managerial position. TN visas are available to qualified Canadian and Mexican nationals in eligible management categories.
Which cities in Alabama have the most office manager sponsorship jobs?
Birmingham is Alabama's largest concentration of office manager sponsorship activity, driven by its healthcare, finance, and professional services employers. Huntsville follows closely, supported by its aerospace, defense, and technology sectors that attract multinational firms with established sponsorship programs. Montgomery and Mobile offer additional opportunities, particularly within government contractors, logistics companies, and regional healthcare systems operating across the state.
How to find office manager visa sponsorship jobs in Alabama?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for office manager roles in Alabama without sorting through employers who don't sponsor. You can filter by location, industry, and visa type to match your situation. Because office manager sponsorship in Alabama is concentrated in healthcare, aerospace, and university administration, narrowing your search to those sectors on Migrate Mate will yield the most relevant results.
Are there any Alabama-specific considerations for office manager visa sponsorship?
Alabama's Department of Labor prevailing wage requirements apply to H-1B petitions, meaning sponsoring employers must pay at least the prevailing wage for office manager roles in the specific metropolitan area, whether Birmingham, Huntsville, or elsewhere. Huntsville's high concentration of federal contractors also means many office manager roles require security clearance eligibility, which can affect international candidates. Alabama's growing automotive manufacturing corridor in the central part of the state has expanded demand for operations-focused office management professionals.
What is the prevailing wage for sponsored office manager jobs in Alabama?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.