Office Manager Visa Sponsorship Jobs in Ohio
Ohio's office manager roles span healthcare networks like Cleveland Clinic and OhioHealth, major universities, and corporate headquarters in Columbus, Cleveland, and Cincinnati. International candidates with organizational and administrative expertise will find sponsorship opportunities concentrated in these metros, particularly within healthcare, higher education, and professional services sectors.
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Get Access To All JobsINTRODUCTION
Authentic helps insurance brokers create better insurance products for their clients. We provide the technology platform and behind-the-scenes support that lets brokers build custom insurance solutions for specific industries or customer groups. Think of us as the operating system that powers these specialized insurance offerings. For brokers, this means they can offer unique products their competitors don't have, earn more money, and spend less time on paperwork and administrative tasks. We handle the complex (technology, compliance, and partnerships with highly-rated insurance carriers), so they can focus on serving their customers and growing their business.
ROLE OVERVIEW
Authentic is looking for a part-time Office Manager to keep our Dayton office running smoothly. This role is the go-to person for everything office-related — facilities, supplies, vendors, and day-to-day logistics — working closely with People Operations, and also extending that same support to employees and visitors. This is a great fit for someone who's organized, self-directed, and enjoys being the person who makes an office feel well cared for, without needing a lot of oversight to get there.
JOB RESPONSIBILITIES
Own day-to-day office operations so the workplace stays clean, stocked, organized, and ready for employees and visitors.
Office operations & supplies:
- Monitor inventory and restock snacks, beverages, kitchen items, toiletries, and general office supplies
- Manage office supply procurement and ordering to maintain inventory levels within budget
- Keep conference rooms, common areas, kitchens, storage spaces, and supply areas organized
- Conduct regular office walkthroughs and address routine needs before they become larger issues
Onboarding, visitors & events:
- Keep onboarding materials stocked and prepare desks and shared spaces for new hires, visitors, and traveling team members
- Set up monitors and basic office equipment, escalating technical issues to IT when needed
- Coordinate weekly Dayton office team lunches, including headcount, dietary restrictions, ordering, delivery, setup, and cleanup
- Assist with office outings, off-sites, holiday celebrations, and employee-recognition activities
- Research venues and vendors and coordinate RSVPs, food, supplies, decorations, transportation, and day-of logistics
Facilities & vendor management:
- Serve as the day-to-day contact for the property manager, cleaners, delivery teams, and routine office vendors
- Report, track, and follow up on facilities issues around the office
- Coordinate approved office services and projects as needed
- Track quotes, invoices, delivery dates, installation schedules, and outstanding vendor follow-ups
- Escalate sensitive, urgent, or higher-cost decisions to People Operations Associate.
REQUIRED SKILLS AND EXPERIENCE
- 1+ years of experience in office management, facilities, administrative, or hospitality roles preferred
- Reliable and consistent — someone the team can count on to show up and follow through
- Proactive and comfortable working independently, managing multiple priorities with minimal oversight
- Comfortable being on your feet and moving often throughout the day (restocking, setup/cleanup, light lifting, walking the office)
- Strong organizational skills and high attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office/Google Workspace and general office technology
- Based in or near Dayton, Ohio, and able to be onsite during scheduled office hours
PREFERRED
- Experience coordinating vendors or tracking budgets, quotes, and invoices
- Experience planning office events, off-sites, or employee-recognition activities
- Experience coordinating with People/HR or property management/facilities teams
- Insurance or financial services industry experience is a plus, though not required
POSITION DETAILS
Part-time, 20–25 hours per week, onsite in our Dayton, Ohio office.
OUR (FTE) BENEFITS
- Competitive salary, equity, and role trajectory
- Comprehensive health benefits for you and your family
- 401(k) plan with company match
- Unlimited PTO
- Paid parental leave
ABOUT AUTHENTIC
Authentic builds the infrastructure that program insurance runs on. We partner with leading brokerages to design and manage custom insurance programs, backed by A and A-rated carriers operating nationwide. Brokers bring the data and distribution. We bring everything else: the technology, the capacity, and the underwriting expertise to stand up specialized programs at speed and build them to last. We're a Series A company backed by top investors, including FirstMark Capital, Zigg Capital, Slow Ventures, Clocktower, Commerce Ventures, and Altai. We've grown over 15x in the past year with a massive market opportunity ahead.
Authentic is committed to building an inclusive working environment regardless of gender, sexual orientation, religion, ethnicity, race, education, age, or other personal characteristics. We believe that people do their best work when they can be themselves, and different perspectives and experiences make us stronger as a team. We're proud of the supportive and inclusive workplace we're building together and are always working to make it even better.
INTRODUCTION
Authentic helps insurance brokers create better insurance products for their clients. We provide the technology platform and behind-the-scenes support that lets brokers build custom insurance solutions for specific industries or customer groups. Think of us as the operating system that powers these specialized insurance offerings. For brokers, this means they can offer unique products their competitors don't have, earn more money, and spend less time on paperwork and administrative tasks. We handle the complex (technology, compliance, and partnerships with highly-rated insurance carriers), so they can focus on serving their customers and growing their business.
ROLE OVERVIEW
Authentic is looking for a part-time Office Manager to keep our Dayton office running smoothly. This role is the go-to person for everything office-related — facilities, supplies, vendors, and day-to-day logistics — working closely with People Operations, and also extending that same support to employees and visitors. This is a great fit for someone who's organized, self-directed, and enjoys being the person who makes an office feel well cared for, without needing a lot of oversight to get there.
JOB RESPONSIBILITIES
Own day-to-day office operations so the workplace stays clean, stocked, organized, and ready for employees and visitors.
Office operations & supplies:
- Monitor inventory and restock snacks, beverages, kitchen items, toiletries, and general office supplies
- Manage office supply procurement and ordering to maintain inventory levels within budget
- Keep conference rooms, common areas, kitchens, storage spaces, and supply areas organized
- Conduct regular office walkthroughs and address routine needs before they become larger issues
Onboarding, visitors & events:
- Keep onboarding materials stocked and prepare desks and shared spaces for new hires, visitors, and traveling team members
- Set up monitors and basic office equipment, escalating technical issues to IT when needed
- Coordinate weekly Dayton office team lunches, including headcount, dietary restrictions, ordering, delivery, setup, and cleanup
- Assist with office outings, off-sites, holiday celebrations, and employee-recognition activities
- Research venues and vendors and coordinate RSVPs, food, supplies, decorations, transportation, and day-of logistics
Facilities & vendor management:
- Serve as the day-to-day contact for the property manager, cleaners, delivery teams, and routine office vendors
- Report, track, and follow up on facilities issues around the office
- Coordinate approved office services and projects as needed
- Track quotes, invoices, delivery dates, installation schedules, and outstanding vendor follow-ups
- Escalate sensitive, urgent, or higher-cost decisions to People Operations Associate.
REQUIRED SKILLS AND EXPERIENCE
- 1+ years of experience in office management, facilities, administrative, or hospitality roles preferred
- Reliable and consistent — someone the team can count on to show up and follow through
- Proactive and comfortable working independently, managing multiple priorities with minimal oversight
- Comfortable being on your feet and moving often throughout the day (restocking, setup/cleanup, light lifting, walking the office)
- Strong organizational skills and high attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office/Google Workspace and general office technology
- Based in or near Dayton, Ohio, and able to be onsite during scheduled office hours
PREFERRED
- Experience coordinating vendors or tracking budgets, quotes, and invoices
- Experience planning office events, off-sites, or employee-recognition activities
- Experience coordinating with People/HR or property management/facilities teams
- Insurance or financial services industry experience is a plus, though not required
POSITION DETAILS
Part-time, 20–25 hours per week, onsite in our Dayton, Ohio office.
OUR (FTE) BENEFITS
- Competitive salary, equity, and role trajectory
- Comprehensive health benefits for you and your family
- 401(k) plan with company match
- Unlimited PTO
- Paid parental leave
ABOUT AUTHENTIC
Authentic builds the infrastructure that program insurance runs on. We partner with leading brokerages to design and manage custom insurance programs, backed by A and A-rated carriers operating nationwide. Brokers bring the data and distribution. We bring everything else: the technology, the capacity, and the underwriting expertise to stand up specialized programs at speed and build them to last. We're a Series A company backed by top investors, including FirstMark Capital, Zigg Capital, Slow Ventures, Clocktower, Commerce Ventures, and Altai. We've grown over 15x in the past year with a massive market opportunity ahead.
Authentic is committed to building an inclusive working environment regardless of gender, sexual orientation, religion, ethnicity, race, education, age, or other personal characteristics. We believe that people do their best work when they can be themselves, and different perspectives and experiences make us stronger as a team. We're proud of the supportive and inclusive workplace we're building together and are always working to make it even better.
Office Manager Job Roles in Ohio
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Search Office Manager Jobs in OhioOffice Manager Jobs in Ohio: Frequently Asked Questions
Which companies sponsor visas for office managers in Ohio?
Healthcare systems are among the most active sponsors for office manager roles in Ohio, including Cleveland Clinic, OhioHealth, and University Hospitals. Large employers in Columbus such as Nationwide Insurance and JPMorgan Chase also have sponsorship track records for administrative professionals. Ohio's major public universities, including Ohio State University and the University of Cincinnati, regularly sponsor foreign nationals in office and operations management positions.
Which visa types are most common for office manager roles in Ohio?
The H-1B visa is the most common visa for office managers in Ohio, though it requires demonstrating the role qualifies as a specialty occupation, which typically means a bachelor's degree in a directly related field such as business administration or management is required. The TN visa is available to Canadian and Mexican nationals in qualifying management roles. L-1 visa transfers are another pathway for candidates moving from a foreign affiliated office into an Ohio-based position.
Which cities in Ohio have the most office manager sponsorship jobs?
Columbus leads Ohio for office manager sponsorship activity, driven by its concentration of corporate headquarters, state government agencies, and a large healthcare and tech sector. Cleveland is the second most active market, anchored by its healthcare institutions and financial services firms. Cincinnati rounds out the top three, with strong demand from consumer goods companies, regional banks, and professional services firms headquartered there.
How to find office manager visa sponsorship jobs in Ohio?
Migrate Mate filters job listings specifically for roles where employers have a demonstrated history of visa sponsorship, making it easier to identify office manager positions in Ohio without sorting through listings that don't support international candidates. You can filter by location to focus on Columbus, Cleveland, or Cincinnati and view postings from healthcare systems, universities, and corporate employers that have sponsored administrative roles before.
Are there state-specific factors that affect visa sponsorship for office managers in Ohio?
Ohio's healthcare sector is a significant factor. Hospitals and health systems in the state are among the largest employers of office managers and have established HR and legal infrastructure for visa sponsorship. Ohio State University and other large research universities also have dedicated international hiring processes. Because healthcare and higher education dominate sponsorship in this state, candidates with experience in those industries tend to find more opportunities than those with purely commercial backgrounds.
What is the prevailing wage for sponsored office manager jobs in Ohio?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.