Office Manager Visa Sponsorship Jobs in Oklahoma
Oklahoma's office manager hiring is anchored in Oklahoma City and Tulsa, where energy companies, healthcare networks like INTEGRIS Health and Saint Francis Health System, and federal contractors maintain substantial administrative operations. International candidates with organizational and operational management credentials will find sponsorship opportunities concentrated in these sectors across the state.
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Get Access To All JobsOur associates celebrate lives. We celebrate our associates.
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
JOB RESPONSIBILITIES
Accounting Function Oversight
- Collections of all accounts receivable
- Verifications and payments of all accounts payable invoices
- Controls of receipt and deposit of cash payments received
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Cash advance checks
- Same Day Check requests
- Bank deposits
- Verifies/audits cash disbursement reports
- Tracks Capital Expenditure Authorizations (CEAs)
Operational Activities
- Orders supplies for the office and completes inventory counts
- Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
- Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
- Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
- Schedules incoming orders and drivers for the ambulate service
- Completes various funeral/cemetery reports and files accurately
- Supports Sales as necessary requiring an understanding of JD Powers
- Assures compliance with all Company policies and procedures to include
- Sarbanes Oxley (SOX) audit
- Dignity University (DU) training
- Interment Verification Training (IVT) audits
- Day Sales Outstanding’s (DSO) related to financial and administrative areas
- Assists in preparing and/or overseeing all funeral/cemetery-related forms
- Reviews time cards and administers corporate payroll policies and procedures
- Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.).
- Ensures new associates receive new hire orientation
- Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
- Maintains vehicle records/licenses
- Processes expense reports
- Updates General Price Lists (GPLs)
- Manages all Alarm Systems (codes, working order, etc.)
- Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed
- Coordinates daily activities with business unit as well as other departments
- Trains associates in the proper administration of policies and procedures
- Services customers by interacting with families in a professional and compassionate manner
- Maintains and updates customer records
- Updates company website with current obituaries and ensures obituaries are placed in newspapers
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Behaves in a supportive way to enrich the work environment
- Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
- Performs other duties as assigned
MINIMUM REQUIREMENTS
Education
- High school diploma, GED or completion of a diploma-training program at a college or technical school
Experience
- Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills and Abilities
- Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
- Excellent communication skills both orally and in writing
- High level of compassion, integrity, and confidentiality
- Problem solving skills
- Ability to multi task and set priorities
- Detail oriented
- Must be flexible and able to function in a face-paced environment
WORK CONDITIONS
Work Environment
- Professional Dress is required when in contact with families.
Work Postures
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently
Physical Demands
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Work Hours
- Working beyond “standard” hours as the need arises
Postal Code: 73071
Category (Portal Searching): Operations
Job Location: US-OK - Norman
Our associates celebrate lives. We celebrate our associates.
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
JOB RESPONSIBILITIES
Accounting Function Oversight
- Collections of all accounts receivable
- Verifications and payments of all accounts payable invoices
- Controls of receipt and deposit of cash payments received
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Cash advance checks
- Same Day Check requests
- Bank deposits
- Verifies/audits cash disbursement reports
- Tracks Capital Expenditure Authorizations (CEAs)
Operational Activities
- Orders supplies for the office and completes inventory counts
- Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
- Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
- Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
- Schedules incoming orders and drivers for the ambulate service
- Completes various funeral/cemetery reports and files accurately
- Supports Sales as necessary requiring an understanding of JD Powers
- Assures compliance with all Company policies and procedures to include
- Sarbanes Oxley (SOX) audit
- Dignity University (DU) training
- Interment Verification Training (IVT) audits
- Day Sales Outstanding’s (DSO) related to financial and administrative areas
- Assists in preparing and/or overseeing all funeral/cemetery-related forms
- Reviews time cards and administers corporate payroll policies and procedures
- Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.).
- Ensures new associates receive new hire orientation
- Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
- Maintains vehicle records/licenses
- Processes expense reports
- Updates General Price Lists (GPLs)
- Manages all Alarm Systems (codes, working order, etc.)
- Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed
- Coordinates daily activities with business unit as well as other departments
- Trains associates in the proper administration of policies and procedures
- Services customers by interacting with families in a professional and compassionate manner
- Maintains and updates customer records
- Updates company website with current obituaries and ensures obituaries are placed in newspapers
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Behaves in a supportive way to enrich the work environment
- Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
- Performs other duties as assigned
MINIMUM REQUIREMENTS
Education
- High school diploma, GED or completion of a diploma-training program at a college or technical school
Experience
- Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills and Abilities
- Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
- Excellent communication skills both orally and in writing
- High level of compassion, integrity, and confidentiality
- Problem solving skills
- Ability to multi task and set priorities
- Detail oriented
- Must be flexible and able to function in a face-paced environment
WORK CONDITIONS
Work Environment
- Professional Dress is required when in contact with families.
Work Postures
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently
Physical Demands
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Work Hours
- Working beyond “standard” hours as the need arises
Postal Code: 73071
Category (Portal Searching): Operations
Job Location: US-OK - Norman
Office Manager Job Roles in Oklahoma
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Search Office Manager Jobs in OklahomaOffice Manager Jobs in Oklahoma: Frequently Asked Questions
Which companies sponsor visas for office managers in Oklahoma?
Healthcare systems such as INTEGRIS Health, OU Health, and Saint Francis Health System in Tulsa have sponsored administrative and office management roles. Energy firms including Devon Energy and ONEOK, both headquartered in Oklahoma, also maintain sizable administrative teams. Federal contractors operating near Tinker Air Force Base in Midwest City represent another pocket of sponsorship activity for operations and office management positions.
Which visa types are most common for office manager roles in Oklahoma?
The H-1B visa is the most common visa for office manager roles, though the position must qualify as a specialty occupation, meaning a bachelor's degree in a specific field like business administration or management is typically required. Candidates from Australia may pursue the E-3 visa. Those with extraordinary ability or multinational manager experience within the same company may qualify for O-1 visa or L-1 visas respectively. Each classification has distinct employer filing requirements.
Which cities in Oklahoma have the most office manager sponsorship jobs?
Oklahoma City accounts for the largest share of office manager sponsorship activity, driven by its concentration of healthcare systems, energy headquarters, and state government contractors. Tulsa is the second-largest market, particularly within healthcare and industrial sectors. Norman and Stillwater see smaller but consistent demand tied to the University of Oklahoma and Oklahoma State University administrative operations and affiliated research organizations.
How to find office manager visa sponsorship jobs in Oklahoma?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to identify office manager openings in Oklahoma where employers are actively willing to sponsor. Rather than sorting through general postings, you can focus directly on roles in Oklahoma City, Tulsa, or Norman that match your credentials. Migrate Mate also surfaces employer sponsorship history, which helps prioritize applications toward companies with an established track record.
Are there state-specific factors that affect office manager sponsorship in Oklahoma?
Oklahoma's economy is heavily weighted toward energy, healthcare, and aerospace, so office manager sponsorship tends to cluster in organizations supporting those industries. Employers filing H-1B petitions for office managers must pay the Department of Labor's prevailing wage for the role and location, which is published in the DOL's Foreign Labor Certification Data Center. Oklahoma's relatively lower cost of living compared to coastal states means prevailing wage thresholds are set accordingly for the region.
What is the prevailing wage for sponsored office manager jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.