Office Clerk Visa Sponsorship Jobs in Michigan
Office clerk visa sponsorship jobs in Michigan are concentrated in Detroit, Grand Rapids, and Lansing, where large healthcare systems like Henry Ford Health and Spectrum Health, automotive firms, and state government agencies maintain substantial administrative workforces. Employers across manufacturing, insurance, and higher education sectors regularly hire office clerks to support daily operations.
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Get Access To All JobsPosition Summary
As a Billing and Accounts Payable Clerk, you will play a critical role in maintaining the financial health of a high-volume, mid-size revenue landscape firm. This position requires a detail-oriented professional capable of managing the full cycle of accounts payable and receivable. You will ensure that vendors and employees are paid accurately and timely, while also managing client billing for recurring maintenance contracts and large-scale installation and irrigation projects.
Primary Duties and Responsibilities
Accounts Receivable & Billing
- Invoice Generation: Process weekly and monthly billing for residential and commercial maintenance contracts.
- Project Progress Billing: Coordinate with Project Managers to issue accurate "percentage-of-completion" invoices for large-scale landscaping and hardscape installations.
- Collections: Monitor aging reports and conduct professional follow-ups with clients regarding past-due balances.
- Payment Processing: Record daily deposits, including checks, credit card payments, and ACH transfers.
Accounts Payable
- Vendor Management: Review, code, and enter a high volume of vendor invoices (e.g., nurseries, equipment suppliers, fuel).
- Subcontractor Compliance: Verify that all subcontractors have provided current certificates of insurance (COI) and W-9s before processing payments.
- Disbursements: Support the preparation of weekly check runs and schedule electronic payments, ensuring all early-payment discounts are utilized.
- Reconciliation: Reconcile monthly vendor statements and company credit card accounts to ensure all expenses are captured.
Administrative & Reporting
- Job Costing Support: Assist in allocating labor and material costs to specific jobs to ensure accurate profit-and-loss reporting by project.
- Audit Prep: Maintain organized digital and physical financial records for year-end tax preparation and workers' compensation audits.
- Other Duties: As assigned by the Controller.
- Inquiry Resolution: Serve as the primary point of contact for vendor and customer billing inquiries.
Required Skills & Qualifications
- Experience: 2-4 years of experience in bookkeeping, AP/AR, or accounting ideally within the hospitality, construction, landscaping, or trades industries.
- Software Proficiency: Strong experience with QuickBooks Online. High proficiency in Microsoft Excel is required.
- Attention to Detail: Ability to manage complex job-costing entries without errors.
- Communication: Excellent verbal and written communication skills for interacting with field crews, vendors, and high-net-worth clients.
Preferred Qualifications
- 2- or 4-year degree in Accounting or similar.
- Experience with "Progress Billing" or AIA (American Institute of Architects) billing formats.
- Experience with LMN software.
Offered compensation: $20/hr - $26/hr
Experience and License Requirements
- Accounting
- Bachelor's in Accounting (optional)
- Bachelor's in Business Admin (optional)
- Bachelor's in Finance (optional)
- Customer Service
- Microsoft Office
Position Summary
As a Billing and Accounts Payable Clerk, you will play a critical role in maintaining the financial health of a high-volume, mid-size revenue landscape firm. This position requires a detail-oriented professional capable of managing the full cycle of accounts payable and receivable. You will ensure that vendors and employees are paid accurately and timely, while also managing client billing for recurring maintenance contracts and large-scale installation and irrigation projects.
Primary Duties and Responsibilities
Accounts Receivable & Billing
- Invoice Generation: Process weekly and monthly billing for residential and commercial maintenance contracts.
- Project Progress Billing: Coordinate with Project Managers to issue accurate "percentage-of-completion" invoices for large-scale landscaping and hardscape installations.
- Collections: Monitor aging reports and conduct professional follow-ups with clients regarding past-due balances.
- Payment Processing: Record daily deposits, including checks, credit card payments, and ACH transfers.
Accounts Payable
- Vendor Management: Review, code, and enter a high volume of vendor invoices (e.g., nurseries, equipment suppliers, fuel).
- Subcontractor Compliance: Verify that all subcontractors have provided current certificates of insurance (COI) and W-9s before processing payments.
- Disbursements: Support the preparation of weekly check runs and schedule electronic payments, ensuring all early-payment discounts are utilized.
- Reconciliation: Reconcile monthly vendor statements and company credit card accounts to ensure all expenses are captured.
Administrative & Reporting
- Job Costing Support: Assist in allocating labor and material costs to specific jobs to ensure accurate profit-and-loss reporting by project.
- Audit Prep: Maintain organized digital and physical financial records for year-end tax preparation and workers' compensation audits.
- Other Duties: As assigned by the Controller.
- Inquiry Resolution: Serve as the primary point of contact for vendor and customer billing inquiries.
Required Skills & Qualifications
- Experience: 2-4 years of experience in bookkeeping, AP/AR, or accounting ideally within the hospitality, construction, landscaping, or trades industries.
- Software Proficiency: Strong experience with QuickBooks Online. High proficiency in Microsoft Excel is required.
- Attention to Detail: Ability to manage complex job-costing entries without errors.
- Communication: Excellent verbal and written communication skills for interacting with field crews, vendors, and high-net-worth clients.
Preferred Qualifications
- 2- or 4-year degree in Accounting or similar.
- Experience with "Progress Billing" or AIA (American Institute of Architects) billing formats.
- Experience with LMN software.
Offered compensation: $20/hr - $26/hr
Experience and License Requirements
- Accounting
- Bachelor's in Accounting (optional)
- Bachelor's in Business Admin (optional)
- Bachelor's in Finance (optional)
- Customer Service
- Microsoft Office
Office Clerk Job Roles in Michigan
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Search Office Clerk Jobs in MichiganOffice Clerk Jobs in Michigan: Frequently Asked Questions
Which companies sponsor visas for office clerks in Michigan?
Large Michigan employers with established HR and legal infrastructure are the most consistent sponsors for office clerk roles. These include major healthcare systems such as Henry Ford Health, Beaumont Health, and Spectrum Health, as well as automotive companies like General Motors and Ford Motor Company. University systems including the University of Michigan and Michigan State University also hire administrative staff and have experience navigating sponsorship for qualified candidates.
Which visa types are most common for office clerk roles in Michigan?
The H-1B is the most recognized work visa, but office clerk positions face a meaningful challenge: they must qualify as specialty occupations requiring at least a bachelor's degree in a specific field. Candidates with degrees in business administration or information management have the strongest case. The TN visa is an option for Canadian and Mexican nationals in qualifying administrative categories. Some candidates already in the U.S. on OPT or STEM OPT may find employer sponsorship more accessible during that authorization period.
Which cities in Michigan have the most office clerk sponsorship jobs?
Detroit and its suburbs, including Dearborn, Troy, and Southfield, account for the largest share of office clerk openings given the concentration of automotive, financial services, and healthcare employers. Grand Rapids is a growing hub with a strong healthcare and manufacturing presence. Lansing, as the state capital, offers administrative roles across government agencies and insurance companies. Ann Arbor rounds out the top locations, driven by the University of Michigan and its affiliated research institutions.
How to find office clerk visa sponsorship jobs in Michigan?
Migrate Mate is built specifically to surface jobs where employers are open to visa sponsorship, including office clerk roles across Michigan. You can filter by state and role type to see relevant openings in Detroit, Grand Rapids, Ann Arbor, and other cities. Because sponsorship willingness is not always listed in standard job postings, using a platform like Migrate Mate that focuses on sponsorship-friendly employers saves significant research time for international candidates.
Are there state-specific considerations for office clerk sponsorship in Michigan?
Michigan's economy is heavily tied to automotive manufacturing, healthcare, and higher education, which shapes where administrative hiring happens and which employers have prior sponsorship experience. The Department of Labor's prevailing wage requirements apply statewide, meaning employers must pay the wage level set for the specific office clerk occupation in the relevant metropolitan area. Candidates in Michigan's university cities may benefit from institutional pipelines, as large universities often have dedicated international hiring processes and legal teams familiar with work authorization.
What is the prevailing wage for sponsored office clerk jobs in Michigan?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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