Office Clerk Visa Sponsorship Jobs in Virginia
Office clerk visa sponsorship jobs in Virginia are concentrated around the Northern Virginia corridor, where federal contractors, defense agencies, and healthcare systems like Inova Health and Sentara regularly hire administrative support staff. Washington D.C. proximity drives steady demand, and universities such as George Mason and Virginia Tech create additional hiring pipelines for international candidates.
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Get Access To All JobsPOSITION TITLE: ASSOCIATE I - OFFICE CLERK
REPORTS TO: PRINCIPAL
OVER-TIME STATUS: NON-EXEMPT
PAY GRADE: 105
JOB SUMMARY:
Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of a school secretary, assistant principal and/or principal.
ESSENTIAL DUTIES:
- Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records; serving as telephone operator and receptionist; assisting students and parents.
- Meets and screens visitors, answers telephone and processes mail.
- Maintains manual and computer registers, attendance and grade records and reports.
- Registers students, verifies data, answers questions, types schedules and prepares records.
- Signs students in and out, writes student passes.
- Processes withdrawing students, processes and forwards records.
- Prepares attendance records and student information for data entry.
- Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records.
- Processes and distributes mail.
- Sets up and maintains office filing systems.
- Assists with collection and accounting for fees.
- Posts attendance and student records to computer.
- Prepares and maintains payroll, leave and personnel files.
- Performs related tasks as required.
JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:
Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively.
This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school.
SPECIAL REQUIREMENTS:
- Background investigation
- Tuberculin skin test or screening results
This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any instructions and perform any other job related duties as assigned by supervisor. Portsmouth Public Schools (PPS) reserves the right to update, revise or change this job description and related duties at any time.
PPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. PPS complies with applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation and training.
POSITION TITLE: ASSOCIATE I - OFFICE CLERK
REPORTS TO: PRINCIPAL
OVER-TIME STATUS: NON-EXEMPT
PAY GRADE: 105
JOB SUMMARY:
Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of a school secretary, assistant principal and/or principal.
ESSENTIAL DUTIES:
- Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records; serving as telephone operator and receptionist; assisting students and parents.
- Meets and screens visitors, answers telephone and processes mail.
- Maintains manual and computer registers, attendance and grade records and reports.
- Registers students, verifies data, answers questions, types schedules and prepares records.
- Signs students in and out, writes student passes.
- Processes withdrawing students, processes and forwards records.
- Prepares attendance records and student information for data entry.
- Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records.
- Processes and distributes mail.
- Sets up and maintains office filing systems.
- Assists with collection and accounting for fees.
- Posts attendance and student records to computer.
- Prepares and maintains payroll, leave and personnel files.
- Performs related tasks as required.
JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:
Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively.
This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school.
SPECIAL REQUIREMENTS:
- Background investigation
- Tuberculin skin test or screening results
This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any instructions and perform any other job related duties as assigned by supervisor. Portsmouth Public Schools (PPS) reserves the right to update, revise or change this job description and related duties at any time.
PPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. PPS complies with applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation and training.
Office Clerk Job Roles in Virginia
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Search Office Clerk Jobs in VirginiaOffice Clerk Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for office clerks in Virginia?
Federal contractors headquartered in Northern Virginia, including Leidos, Booz Allen Hamilton, and SAIC, have histories of sponsoring administrative and office support roles. Large healthcare employers such as Inova Health System and Sentara Healthcare also hire office clerks and have sponsored work visas. Sponsorship availability depends on the specific role, the employer's legal infrastructure, and whether the position meets specialty occupation criteria.
Which visa types are most common for office clerk roles in Virginia?
H-1B visas are the most frequently used category when employers sponsor office clerks, though the role must meet USCIS specialty occupation requirements, which typically means a degree in a specific field relevant to the position. TN visas are available to Canadian and Mexican nationals in qualifying occupations. Some candidates already holding OPT or STEM OPT authorization through Virginia universities may also work in office roles while seeking long-term sponsorship.
Which cities in Virginia have the most office clerk sponsorship jobs?
Northern Virginia cities, including Arlington, Alexandria, Tysons, and Reston, account for the largest share of office clerk sponsorship opportunities in the state, driven by the density of federal contractors and technology firms. Richmond, as the state capital, offers openings in government agencies and healthcare administration. Virginia Beach and Norfolk also have hiring activity in healthcare and military-affiliated organizations.
How to find office clerk visa sponsorship jobs in Virginia?
Migrate Mate is built specifically for international job seekers and filters office clerk roles in Virginia by visa sponsorship availability, saving significant time compared to manually reviewing general job postings. Searching on Migrate Mate lets you focus on employers in Northern Virginia, Richmond, and other Virginia markets that have active sponsorship histories for administrative and office support positions.
Are there any Virginia-specific considerations for office clerk sponsorship?
Virginia's proximity to Washington D.C. means many employers operate under federal contract requirements, which can influence how they handle visa sponsorship, particularly around security clearances. Some federal contractor roles require clearance eligibility, which can limit sponsorship options for foreign nationals. Candidates affiliated with Virginia universities like George Mason or Virginia Commonwealth University may benefit from institutional networks and OPT pathways that ease the transition to sponsored employment.
What is the prevailing wage for sponsored office clerk jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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