Office Clerk Visa Sponsorship Jobs in Illinois
Illinois office clerk roles span Chicago's financial district, healthcare networks like Northwestern Medicine and Rush University Medical Center, and major logistics hubs in the suburbs. Employers across Cook, DuPage, and Will counties file for work visa sponsorship in administrative support roles, making Illinois one of the more active Midwest states for office clerk hiring.
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Summary
This position is responsible for processing new unit/transfer in title and registration paperwork and processing annual renewals on existing fleet across multi states and branches in the US. Depending on state coverage may require additional processing for sales tax and/or personal property tax payments.
Essential Functions
- Create state paperwork needing to procure title and registration on new or transfer in units. Coordinate any other needed documents with domicile shop such as weight slips, Vehicle Identification Number (VIN) verifications etc. Accuracy of paperwork submitted for titles and registrations to state and/or federal agency is especially important when procuring license and title. Information must be accurate when submitting as VIN#s, make, model and year are essential to ensure legalization of the vehicle.
- Upon receipt of renewal notices from state: open, sort, prepping renewal docs, submit for review. Subsequently processing annual renewals for existing equipment. 100% compliance of timely renewals, incurring zero penalties and only renewing active vehicles. Receipt of renewal documents delivered to shops allowing two full weekends to install prior to expiration.
- Provide support to internal and external customers to answer questions regarding the status of license and permits for their respective state(s).
- Input payment information into system complete with receipts and unit breakdown for fees remitted.
Additional Responsibilities
- Performs other duties as assigned.
Skills and Abilities
- Ability to quickly respond to changing assignments, work settings and priorities while maintaining composure under pressure
- Flexibility to operate and self-driven to excel in a fast-paced environment
- Detailed oriented with excellent follow-up practices
- Possess strong technical commercial vehicle licensing aptitude
- Strong knowledge of commercial vehicle licensing & permitting process including obtaining credentials & billing processes
- Capable of multi-tasking, highly organized, with excellent time management skills
- Demonstrates problem solving skills
- Ability to work independently and as a member of a team
- Strong verbal and written communication skills
- Ability to listen, write, and speak effectively Inform, explain, and give instructions
- Process improvement experience of streamlining process flows, implementing change management and always striving for continuous improvement in daily processes
- MS Office Suite - Excel, Word, PowerPoint, Outlook and Teams (Excel knowledge to include vlookups, pivot tables, working with large amounts of data) intermediate required
- Workday intermediate preferred
Qualifications
- H.S. diploma/GED required
- Three (3) years or more customer service experience preferred
- MS Office Suite - Excel, Word, PowerPoint, Outlook and Teams. (Excel knowledge to include vlookups, pivot tables, working with large amounts of data) intermediate required
- Workday intermediate preferred
Job Category: Accounting
Our Culture & Commitment
At Ryder, you’re trusted to make an impact—while enjoying room to grow and having a voice that’s heard. Our culture is built on respect, collaboration, and shared pride in doing great work rooted in innovation and safety.
Your Voice. Your Success. The Future We Build Together.
Compensation Information
The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:
Pay Type:
Hourly
Minimum Pay Range:
$21.00
Maximum Pay Range:
$22.00
Benefits Information:
For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.
Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.
All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Important Note:
Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
Security Notice for Applicants:
Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers.
Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com or 800-793-3754.
Current Employees:
If you are a current employee at Ryder, please click here to log in to Workday to apply using the internal application process.
Job Description
Summary
This position is responsible for processing new unit/transfer in title and registration paperwork and processing annual renewals on existing fleet across multi states and branches in the US. Depending on state coverage may require additional processing for sales tax and/or personal property tax payments.
Essential Functions
- Create state paperwork needing to procure title and registration on new or transfer in units. Coordinate any other needed documents with domicile shop such as weight slips, Vehicle Identification Number (VIN) verifications etc. Accuracy of paperwork submitted for titles and registrations to state and/or federal agency is especially important when procuring license and title. Information must be accurate when submitting as VIN#s, make, model and year are essential to ensure legalization of the vehicle.
- Upon receipt of renewal notices from state: open, sort, prepping renewal docs, submit for review. Subsequently processing annual renewals for existing equipment. 100% compliance of timely renewals, incurring zero penalties and only renewing active vehicles. Receipt of renewal documents delivered to shops allowing two full weekends to install prior to expiration.
- Provide support to internal and external customers to answer questions regarding the status of license and permits for their respective state(s).
- Input payment information into system complete with receipts and unit breakdown for fees remitted.
Additional Responsibilities
- Performs other duties as assigned.
Skills and Abilities
- Ability to quickly respond to changing assignments, work settings and priorities while maintaining composure under pressure
- Flexibility to operate and self-driven to excel in a fast-paced environment
- Detailed oriented with excellent follow-up practices
- Possess strong technical commercial vehicle licensing aptitude
- Strong knowledge of commercial vehicle licensing & permitting process including obtaining credentials & billing processes
- Capable of multi-tasking, highly organized, with excellent time management skills
- Demonstrates problem solving skills
- Ability to work independently and as a member of a team
- Strong verbal and written communication skills
- Ability to listen, write, and speak effectively Inform, explain, and give instructions
- Process improvement experience of streamlining process flows, implementing change management and always striving for continuous improvement in daily processes
- MS Office Suite - Excel, Word, PowerPoint, Outlook and Teams (Excel knowledge to include vlookups, pivot tables, working with large amounts of data) intermediate required
- Workday intermediate preferred
Qualifications
- H.S. diploma/GED required
- Three (3) years or more customer service experience preferred
- MS Office Suite - Excel, Word, PowerPoint, Outlook and Teams. (Excel knowledge to include vlookups, pivot tables, working with large amounts of data) intermediate required
- Workday intermediate preferred
Job Category: Accounting
Our Culture & Commitment
At Ryder, you’re trusted to make an impact—while enjoying room to grow and having a voice that’s heard. Our culture is built on respect, collaboration, and shared pride in doing great work rooted in innovation and safety.
Your Voice. Your Success. The Future We Build Together.
Compensation Information
The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:
Pay Type:
Hourly
Minimum Pay Range:
$21.00
Maximum Pay Range:
$22.00
Benefits Information:
For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.
Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.
All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Important Note:
Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
Security Notice for Applicants:
Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers.
Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com or 800-793-3754.
Current Employees:
If you are a current employee at Ryder, please click here to log in to Workday to apply using the internal application process.
Office Clerk Job Roles in Illinois
See all 58+ Office Clerk Jobs in Illinois
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Search Office Clerk Jobs in IllinoisOffice Clerk Jobs in Illinois: Frequently Asked Questions
Which companies sponsor visas for office clerks in Illinois?
Large healthcare systems such as Northwestern Medicine, Advocate Aurora Health, and Rush University Medical Center have sponsored administrative and office support roles in Illinois. Major corporations headquartered in the Chicago area, including those in finance, insurance, and logistics, also appear in Department of Labor sponsorship filings for clerical positions. Sponsorship is more common at larger organizations than at small businesses.
Which visa types are most common for office clerk roles in Illinois?
The H-1B visa is the most widely known work visa, but office clerk roles often do not qualify because they may not meet the specialty occupation requirement of a bachelor's degree in a specific field. Employers more commonly sponsor office clerks through the EB-3 green card pathway, which covers skilled and unskilled workers. Some positions also appear under TN visa status for Canadian and Mexican nationals in qualifying administrative categories.
Which cities in Illinois have the most office clerk sponsorship jobs?
Chicago accounts for the largest share of office clerk sponsorship activity in Illinois, driven by its concentration of hospitals, financial institutions, law firms, and corporate headquarters. The suburban counties of Cook, DuPage, and Lake also generate consistent demand, particularly near O'Hare International Airport and the Route 53 business corridor. Rockford and Springfield have smaller but active administrative hiring markets tied to healthcare and state government.
How to find office clerk visa sponsorship jobs in Illinois?
Migrate Mate is designed specifically for international job seekers and filters office clerk roles in Illinois by visa sponsorship status, saving you from sorting through listings that offer no sponsorship. You can search by city or region across Illinois and filter by visa type relevant to your situation. Because office clerk sponsorship is less common than in technical fields, setting up alerts on Migrate Mate helps you move quickly when qualifying roles are posted.
Are there state-specific considerations for office clerk sponsorship in Illinois?
Illinois employers sponsoring workers through the PERM labor certification process must advertise the role at the prevailing wage set by the Department of Labor for the specific Cook, DuPage, or other county where the job is located. Illinois also has a strong university presence, including the University of Illinois and Loyola University Chicago, whose international alumni networks sometimes create pathways into administrative roles at affiliated healthcare and research institutions. Sponsorship timelines for EB-3 clerical roles can be lengthy given visa backlog conditions.
What is the prevailing wage for sponsored office clerk jobs in Illinois?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.