Office Clerk Visa Sponsorship Jobs in Massachusetts
Office clerk visa sponsorship jobs in Massachusetts are concentrated in Boston's healthcare, finance, and higher education sectors. Major employers like Massachusetts General Hospital, Harvard University, and State Street Corporation have active administrative hiring. Secondary markets in Worcester, Springfield, and Cambridge also post clerical roles that include visa sponsorship support.
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Get Access To All JobsINTRODUCTION
The Clerk IV (Office Manager) will be working in collaboration with the Marieb Center for Nursing and Engineering Innovation Co-Directors providing administrative support and is responsible for overseeing all day-to-day and strategic operational aspects of the Marieb Center. This is a 3-year appointment with the possibility of extension based on funding.
ROLE AND RESPONSIBILITIES
Essential Functions
Program Operations:
- Act as first point of contact for those interested in Elaine Marieb Center for Nursing and Engineering Innovation work. Able to communicate clearly and professionally with individuals of all backgrounds, experiences, and needs.
- Maintain departmental email and calendar for the Elaine Marieb Center for Nursing and Engineering Innovation.
- Provide support for the faculty pilot grants. Collect submissions, maintain contact with awardees, and organize fund dispersal with the business office. Collect and track reports from grant groups.
- Receives and distributes incoming mail, memoranda, packages, etc. to appropriate individuals within the department.
- Ability to work on different tasks within a day to ensure due dates are met.
- Ability to prioritize duties and exhibit excellent communication skills both written and verbal.
- Compose correspondence for routine communications such as requests for information, confirmation of meetings, etc.
Recordkeeping:
- Researches purchasing needs for the center using University resources and facilitates no-bid justifications as needed when shopping in Buyways.
- Expedites graduate and undergraduate student appointments for Center through collaboration with the Dean's offices.
- Produces serial reporting from Summit for the Center.
- Manages a corporate card for Center, travel, and travel reimbursement for the Center members. Makes travel arrangements, confirms, and provides travel information to travelers. Processes travel reimbursement and maintain files associated with travel.
- Composes, edits, and compiles correspondence, reports, memoranda, publications, and other documents on behalf of the Center when appropriate. Ensures proper electronic files of all correspondence.
- Compiles statistical information to be included in reports of departmental work.
- Maintains productive working relationship with Colleges of Nursing and Engineering, and other campus and off-campus offices.
Other Functions
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
- Three (3) years of full-time or equivalent part-time administrative experience. An Associates degree or above may substitute for two (2) years of experience.
- Excellent oral and written communication skills, including telephone etiquette, proper grammar, spelling, punctuation, and the ability to comprehend and convey information clearly and professionally.
- Strong interpersonal and collaboration skills, with the ability to work effectively with internal and external constituents in a diverse community, maintaining harmonious working relationships.
- Proven ability to handle confidential materials with discretion and exercise sound, independent judgment in managing sensitive issues and prioritizing communications.
- Highly organized and detail-oriented, with the ability to manage multiple complex tasks simultaneously in a fast-paced environment with frequent interruptions.
- Demonstrated ability to plan, prioritize, and follow through on assignments independently, while meeting deadlines and maintaining accuracy.
- Proficient in general office practices, including maintaining records, compiling information, and performing basic bookkeeping functions.
- Advanced computer skills, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), shared file systems (e.g., Teams, OneDrive), and standard office equipment; quick to learn new software tools.
PREFERRED QUALIFICATIONS
- Experience in program administration, academic administration, business administration, or a related field.
- Knowledge of specific college level and university academic and administrative policies, travel policies, procedures, and operations.
- Knowledge of specific hardware and software in use by the Center and University.
ADDITIONAL DETAILS
- Attendance at training sessions for professional skills, as needed.
- This position is subject to final budgetary and administrative approval.
WORKING CONDITIONS
Work is performed in a standard office or indoor university environment and involves minimal physical exertion.
WORK SCHEDULE AND WORK ARRANGEMENT
Monday - Friday; within standard working hours.
This is a 3-year appointment with the possibility of extension based on funding.
This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement.
SALARY INFORMATION
Pay Grade: USA/MTA Grade 13
SPECIAL INSTRUCTIONS FOR APPLICANTS
Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.
This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.
INTRODUCTION
The Clerk IV (Office Manager) will be working in collaboration with the Marieb Center for Nursing and Engineering Innovation Co-Directors providing administrative support and is responsible for overseeing all day-to-day and strategic operational aspects of the Marieb Center. This is a 3-year appointment with the possibility of extension based on funding.
ROLE AND RESPONSIBILITIES
Essential Functions
Program Operations:
- Act as first point of contact for those interested in Elaine Marieb Center for Nursing and Engineering Innovation work. Able to communicate clearly and professionally with individuals of all backgrounds, experiences, and needs.
- Maintain departmental email and calendar for the Elaine Marieb Center for Nursing and Engineering Innovation.
- Provide support for the faculty pilot grants. Collect submissions, maintain contact with awardees, and organize fund dispersal with the business office. Collect and track reports from grant groups.
- Receives and distributes incoming mail, memoranda, packages, etc. to appropriate individuals within the department.
- Ability to work on different tasks within a day to ensure due dates are met.
- Ability to prioritize duties and exhibit excellent communication skills both written and verbal.
- Compose correspondence for routine communications such as requests for information, confirmation of meetings, etc.
Recordkeeping:
- Researches purchasing needs for the center using University resources and facilitates no-bid justifications as needed when shopping in Buyways.
- Expedites graduate and undergraduate student appointments for Center through collaboration with the Dean's offices.
- Produces serial reporting from Summit for the Center.
- Manages a corporate card for Center, travel, and travel reimbursement for the Center members. Makes travel arrangements, confirms, and provides travel information to travelers. Processes travel reimbursement and maintain files associated with travel.
- Composes, edits, and compiles correspondence, reports, memoranda, publications, and other documents on behalf of the Center when appropriate. Ensures proper electronic files of all correspondence.
- Compiles statistical information to be included in reports of departmental work.
- Maintains productive working relationship with Colleges of Nursing and Engineering, and other campus and off-campus offices.
Other Functions
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
- Three (3) years of full-time or equivalent part-time administrative experience. An Associates degree or above may substitute for two (2) years of experience.
- Excellent oral and written communication skills, including telephone etiquette, proper grammar, spelling, punctuation, and the ability to comprehend and convey information clearly and professionally.
- Strong interpersonal and collaboration skills, with the ability to work effectively with internal and external constituents in a diverse community, maintaining harmonious working relationships.
- Proven ability to handle confidential materials with discretion and exercise sound, independent judgment in managing sensitive issues and prioritizing communications.
- Highly organized and detail-oriented, with the ability to manage multiple complex tasks simultaneously in a fast-paced environment with frequent interruptions.
- Demonstrated ability to plan, prioritize, and follow through on assignments independently, while meeting deadlines and maintaining accuracy.
- Proficient in general office practices, including maintaining records, compiling information, and performing basic bookkeeping functions.
- Advanced computer skills, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), shared file systems (e.g., Teams, OneDrive), and standard office equipment; quick to learn new software tools.
PREFERRED QUALIFICATIONS
- Experience in program administration, academic administration, business administration, or a related field.
- Knowledge of specific college level and university academic and administrative policies, travel policies, procedures, and operations.
- Knowledge of specific hardware and software in use by the Center and University.
ADDITIONAL DETAILS
- Attendance at training sessions for professional skills, as needed.
- This position is subject to final budgetary and administrative approval.
WORKING CONDITIONS
Work is performed in a standard office or indoor university environment and involves minimal physical exertion.
WORK SCHEDULE AND WORK ARRANGEMENT
Monday - Friday; within standard working hours.
This is a 3-year appointment with the possibility of extension based on funding.
This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement.
SALARY INFORMATION
Pay Grade: USA/MTA Grade 13
SPECIAL INSTRUCTIONS FOR APPLICANTS
Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.
This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.
Office Clerk Job Roles in Massachusetts
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Search Office Clerk Jobs in MassachusettsOffice Clerk Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for office clerks in Massachusetts?
Healthcare systems and universities are the most active sponsors for office clerk roles in Massachusetts. Organizations like Mass General Brigham, Boston Children's Hospital, UMass Memorial Health, and major research universities frequently hire administrative staff and have established HR infrastructure to support visa petitions. Large financial services firms headquartered in Boston, including Fidelity Investments and State Street, also sponsor clerical and administrative positions.
Which visa types are most common for office clerk roles in Massachusetts?
The H-1B visa is the most common visa for office clerk roles, though it requires the position to qualify as a specialty occupation, meaning the role must typically require at least a bachelor's degree in a specific field. Some clerical roles in healthcare administration, records management, or compliance may meet that threshold. The TN visa is available for Canadian and Mexican nationals in qualifying administrative categories. F-1 OPT is another pathway for recent graduates already in the U.S.
Which cities in Massachusetts have the most office clerk sponsorship jobs?
Boston accounts for the largest share of office clerk sponsorship opportunities in Massachusetts, driven by its concentration of hospitals, universities, law firms, and financial institutions. Cambridge is notable for biotech and academic employers, including MIT and Harvard. Worcester has a growing healthcare corridor anchored by UMass Memorial. Springfield and Lowell have smaller but active administrative hiring markets tied to regional healthcare networks and government-adjacent organizations.
How to find office clerk visa sponsorship jobs in Massachusetts?
Migrate Mate is the most direct way to find office clerk visa sponsorship jobs in Massachusetts, since listings are filtered specifically for international candidates who need employer sponsorship. Search within Massachusetts and filter for administrative or clerical roles to surface positions at employers like hospitals, universities, and financial services firms that have active sponsorship programs. Setting up alerts for new postings helps you apply early, as sponsored clerical roles in Boston's competitive market fill quickly.
Are there any state-specific considerations for office clerk visa sponsorship in Massachusetts?
Massachusetts has a strong union presence in healthcare and public-sector administrative roles, which can affect hiring timelines and how employers structure sponsorship offers. The state's dense concentration of research institutions and teaching hospitals means many clerical positions are tied to grant-funded projects, which can influence contract length and visa petition timing. Massachusetts also enforces strict pay equity laws, so employers sponsoring H-1B workers must certify prevailing wage compliance with the Department of Labor before filing.
What is the prevailing wage for sponsored office clerk jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.