Office Clerk Visa Sponsorship Jobs in Washington DC
Washington DC's federal government agencies, international organizations, and large administrative offices create consistent demand for office clerks across the metro area. Major employers include federal contractors, law firms, and nonprofits headquartered near Capitol Hill and downtown. Many organizations here regularly sponsor work visas for qualified administrative candidates with the right credentials.
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Get Access To All JobsWe invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.
The Opportunity
We are seeking a Senior Docket Clerk to join our Firm. This position will be based in our Washington D.C. office (hybrid). The Senior Docket Clerk assists with maintaining the litigation calendar for the Washington, D.C. office Managing Law Clerks ("MLC") department. Additionally, they process complex filings in various state and federal courts and agencies, provide strategic calendar guidance, answer procedural questions, and conduct docket research, using advanced online litigation software tools, collaborate with MLC personnel, utilizing various department internal systems, procedures and technologies, to automate the delivery of federal court filings and deliver procedural guidance and Firm litigation experience data.
Responsibilities
- Dockets and calendars deadlines through the Firm's calendar software, Milana.
- Utilizes various software systems and internal Firm reports to onboard new client-matters.
- Collaborates with the Managing Clerk to standardize calendaring procedures and streamline department workflow processes.
- Prepares and issues calendar software reports.
- Conducts comprehensive reviews of daily and weekly litigation calendars, utilizing automated checks and reports to rectify any discrepancies.
- Reviews documents for rule compliance prior to service and filing.
- Processes complex filings in various jurisdictions.
- Proactively provides litigation support services by utilizing content compiled in the Managing Law Clerks Database. These services include sending litigators deadlines, filing requirements, sample precedent and rules at the outset of litigation.
- Conducts docket research using various vendor platforms to support attorneys with procedural guidance, filings and case strategies.
- Coordinates brief printing, service of process, and court reporter requests.
- Provides training and support to junior members of MLC team on calendaring and filing procedures while emphasizing department best practices and procedures.
- Performs departmental administrative functions, including timely submission of vendor invoices, department file maintenance, and electronic organization of department records.
- Confirms filings, services of process related documents, and document retrieval requests are placed in the department database, ensuring retention of department analytics.
- Utilizes vendor PacerPro to onboard any new federal court action(s) where a Skadden attorney has or will appear.
- Notifies the Managing Clerk promptly of any filing, vendor, or operational issues that may arise within the department.
- Provides accurate and timely responses to business services professionals and counsel.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Stays current on understanding Firm policies, industry trends, and professional development opportunities.
- Ensures a high-quality work product that aligns with Firm values.
- Manages Firm resources responsibly.
- Complies with and understands Firm operations, policies, and procedures.
- Performs other related duties as assigned.
Qualifications
- In-depth knowledge of federal, state, and local rules of practice and procedures with the ability to stay current on changes
- Expert proficiency in a legal calendar software program
- Advanced skills in navigating and utilizing various electronic databases (e.g. Pacer, Westlaw, and Lexis) and online research tools
- Proficiency in relevant firm software programs (e.g., Outlook, Excel, PowerPoint, etc.), with the ability to learn new systems
- Comprehensive understanding of electronic filing requirements in various jurisdictions
- Exceptional analytical, troubleshooting, organizational, and planning skills, with the ability to leverage technology for efficiency and risk mitigation
- Ability to obtain job related certifications, including notary public
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Demonstrates close attention to detail
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritize work
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education and Experience
- High school diploma or equivalent
- Minimum of five years of docketing experience in a law firm or professional services environment
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
- Competitive salaries and year-end discretionary bonuses.
- Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
- Generous paid time off.
- Paid leave options, including parental.
- In-classroom, remote, and on-demand learning and professional development opportunities.
- Robust well-being classes and programs.
- Opportunities to give back and make an impact in local communities.
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.
Salary Details
$85,000 - $100,000
EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.
The Opportunity
We are seeking a Senior Docket Clerk to join our Firm. This position will be based in our Washington D.C. office (hybrid). The Senior Docket Clerk assists with maintaining the litigation calendar for the Washington, D.C. office Managing Law Clerks ("MLC") department. Additionally, they process complex filings in various state and federal courts and agencies, provide strategic calendar guidance, answer procedural questions, and conduct docket research, using advanced online litigation software tools, collaborate with MLC personnel, utilizing various department internal systems, procedures and technologies, to automate the delivery of federal court filings and deliver procedural guidance and Firm litigation experience data.
Responsibilities
- Dockets and calendars deadlines through the Firm's calendar software, Milana.
- Utilizes various software systems and internal Firm reports to onboard new client-matters.
- Collaborates with the Managing Clerk to standardize calendaring procedures and streamline department workflow processes.
- Prepares and issues calendar software reports.
- Conducts comprehensive reviews of daily and weekly litigation calendars, utilizing automated checks and reports to rectify any discrepancies.
- Reviews documents for rule compliance prior to service and filing.
- Processes complex filings in various jurisdictions.
- Proactively provides litigation support services by utilizing content compiled in the Managing Law Clerks Database. These services include sending litigators deadlines, filing requirements, sample precedent and rules at the outset of litigation.
- Conducts docket research using various vendor platforms to support attorneys with procedural guidance, filings and case strategies.
- Coordinates brief printing, service of process, and court reporter requests.
- Provides training and support to junior members of MLC team on calendaring and filing procedures while emphasizing department best practices and procedures.
- Performs departmental administrative functions, including timely submission of vendor invoices, department file maintenance, and electronic organization of department records.
- Confirms filings, services of process related documents, and document retrieval requests are placed in the department database, ensuring retention of department analytics.
- Utilizes vendor PacerPro to onboard any new federal court action(s) where a Skadden attorney has or will appear.
- Notifies the Managing Clerk promptly of any filing, vendor, or operational issues that may arise within the department.
- Provides accurate and timely responses to business services professionals and counsel.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Stays current on understanding Firm policies, industry trends, and professional development opportunities.
- Ensures a high-quality work product that aligns with Firm values.
- Manages Firm resources responsibly.
- Complies with and understands Firm operations, policies, and procedures.
- Performs other related duties as assigned.
Qualifications
- In-depth knowledge of federal, state, and local rules of practice and procedures with the ability to stay current on changes
- Expert proficiency in a legal calendar software program
- Advanced skills in navigating and utilizing various electronic databases (e.g. Pacer, Westlaw, and Lexis) and online research tools
- Proficiency in relevant firm software programs (e.g., Outlook, Excel, PowerPoint, etc.), with the ability to learn new systems
- Comprehensive understanding of electronic filing requirements in various jurisdictions
- Exceptional analytical, troubleshooting, organizational, and planning skills, with the ability to leverage technology for efficiency and risk mitigation
- Ability to obtain job related certifications, including notary public
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Demonstrates close attention to detail
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritize work
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education and Experience
- High school diploma or equivalent
- Minimum of five years of docketing experience in a law firm or professional services environment
Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
- Competitive salaries and year-end discretionary bonuses.
- Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
- Generous paid time off.
- Paid leave options, including parental.
- In-classroom, remote, and on-demand learning and professional development opportunities.
- Robust well-being classes and programs.
- Opportunities to give back and make an impact in local communities.
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.
Salary Details
$85,000 - $100,000
EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
Office Clerk Job Roles in Washington DC
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Search Office Clerk Jobs in Washington DCOffice Clerk Jobs in Washington DC: Frequently Asked Questions
Which companies sponsor visas for office clerks in Washington DC?
Federal contractors, multinational law firms, and large nonprofits in Washington DC are among the more active sponsors for office clerk roles. Organizations with significant international operations, such as think tanks, embassies, and global consulting firms headquartered in the DC metro area, are more likely to have established visa sponsorship processes for administrative and clerical staff compared to smaller local employers.
Which visa types are most common for office clerk roles in Washington DC?
The H-1B visa is the most common work visa for employer-sponsored roles in the U.S., but office clerk positions typically require a bachelor's degree in a relevant specialty field to qualify as a specialty occupation under H-1B standards. Some DC-area employers also sponsor through the EB-3 immigrant visa category for skilled or unskilled workers, which can be a pathway for clerical roles that do not meet H-1B specialty occupation criteria.
How to find office clerk visa sponsorship jobs in Washington DC?
Migrate Mate is specifically built for international job seekers looking for visa sponsorship roles, including office clerk positions in Washington DC. You can filter directly by location and role type to see employers who have a history of sponsoring work visas in the DC area. This saves significant time compared to manually screening general job postings that rarely specify sponsorship availability upfront.
Which areas in Washington DC have the most office clerk sponsorship jobs?
Most office clerk sponsorship opportunities in the Washington DC area concentrate in the District itself, particularly around Capitol Hill, Downtown DC, and the K Street corridor where federal contractors, law firms, and associations cluster. The surrounding metro areas of Arlington and Bethesda also see notable administrative hiring, given the density of government contractors and international organizations operating across Northern Virginia and Maryland.
Are there any DC-specific considerations for office clerks seeking visa sponsorship?
Washington DC's high concentration of federal government work means many administrative roles are tied to security clearance requirements, which can complicate or preclude visa sponsorship for non-citizens. Additionally, the Department of Labor's prevailing wage requirements apply to sponsored roles in DC, and employers must certify that hiring a sponsored worker will not adversely affect U.S. workers in the same occupation and geographic area. Candidates should confirm sponsorship eligibility with each employer directly.
What is the prevailing wage for sponsored office clerk jobs in Washington DC?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.