Scheduling Specialist Jobs in USA with Visa Sponsorship
Scheduling Specialist roles qualify for H-1B visa and TN visa sponsorship when the position requires a bachelor's degree in a directly related field. Employers in healthcare, logistics, and operations actively file Labor Condition Applications for these roles, making sponsorship more accessible than many candidates expect.
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Get Access To All JobsINTRODUCTION
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.
As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.
SUMMARY
The Surgical Scheduling Coordinator Specialist is an experienced clerical staff member responsible for coordinating patient appointments involving multiple resources and/or complex record gathering (including records from external entities) to facilitate accurate scheduling. The coordinator is also responsible for follow-up including communicating with all stakeholders (verbally, written and electronically). You are responsible for scheduling any surgical cases for assigned providers and clinical area(s). As part of this process, responsibilities may include reviewing surgical orders for accuracy, scheduling any pre-op and ancillary services and communicating timely and providing the highest level of customer service to the surgical team, inter-departments and the patient and family. The coordinator is typically assigned to one or two specialty areas, for example: image-guided biopsies, stat radiology exams/procedures, Bone Marrow Transplants (including work-up procedures/preparations, caregiver education classes), and surgical program within program scheduling inpatient or outpatient style. Must be comfortable with medical terminology and thrive in an environment with many competing priorities and demands. This position provides administrative support responsibilities associated with one or more outpatient programs, administratively managing consultation requests, the electronic request list, and notifying the patients regarding scheduled appointments and accurately interpreting orders as received by all authorized scribes. Additional duties to include serving as preceptor for new hires.
SALARY RANGE
Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.
We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.
1. Equal Employment Opportunity
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
2. Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Read more information about your EEO rights under the law.
Transparency in Coverage Rule
INTRODUCTION
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.
As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.
SUMMARY
The Surgical Scheduling Coordinator Specialist is an experienced clerical staff member responsible for coordinating patient appointments involving multiple resources and/or complex record gathering (including records from external entities) to facilitate accurate scheduling. The coordinator is also responsible for follow-up including communicating with all stakeholders (verbally, written and electronically). You are responsible for scheduling any surgical cases for assigned providers and clinical area(s). As part of this process, responsibilities may include reviewing surgical orders for accuracy, scheduling any pre-op and ancillary services and communicating timely and providing the highest level of customer service to the surgical team, inter-departments and the patient and family. The coordinator is typically assigned to one or two specialty areas, for example: image-guided biopsies, stat radiology exams/procedures, Bone Marrow Transplants (including work-up procedures/preparations, caregiver education classes), and surgical program within program scheduling inpatient or outpatient style. Must be comfortable with medical terminology and thrive in an environment with many competing priorities and demands. This position provides administrative support responsibilities associated with one or more outpatient programs, administratively managing consultation requests, the electronic request list, and notifying the patients regarding scheduled appointments and accurately interpreting orders as received by all authorized scribes. Additional duties to include serving as preceptor for new hires.
SALARY RANGE
Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.
We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.
1. Equal Employment Opportunity
Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.
2. Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Read more information about your EEO rights under the law.
Transparency in Coverage Rule
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Get Access To All JobsTips for Finding Visa Sponsorship as a Scheduling Specialist
Map your degree to the role
Scheduling Specialist positions qualify as a specialty occupation only when your degree field directly relates to the role. Business administration, operations management, or industrial engineering degrees typically satisfy this requirement. A general studies degree likely won't support an H-1B petition for this title.
Target healthcare and logistics employers first
Hospitals, home health agencies, and freight logistics companies file LCAs for Scheduling Specialists far more consistently than other industries. Focus your search on organizations where scheduling is a core operational function, not a support role bundled under office administration.
Look up prevailing wages before negotiating
Your employer must pay the DOL prevailing wage for your location and job level. Use the OFLC Wage Search to find the wage level that matches your experience before salary conversations start, so you can confirm any offer clears the LCA requirement.
Find sponsors through Migrate Mate by role
Search Migrate Mate for Scheduling Specialist roles at employers with verified LCA filing history. Filtering by employers who have already sponsored this specific job title removes the guesswork of cold-applying to companies that have never navigated this sponsorship pathway.
Clarify TN eligibility before assuming H-1B
If you're a Canadian or Mexican national, TN status may apply if your role maps to a qualifying USMCA profession. Scheduling Specialist doesn't appear verbatim on the USMCA list, so confirm with your employer whether the specific duties align with a listed category before ruling out TN.
Confirm LCA certification before signing an offer
Your employer must file and receive a certified LCA from DOL before you can begin the H-1B petition process. Ask HR whether the LCA has been submitted and when certification is expected, since this step typically takes around seven business days and affects your start date.
Frequently Asked Questions
Does a Scheduling Specialist role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. If the job description requires a bachelor's degree in a specific field like operations management, business administration, or healthcare administration, USCIS is more likely to approve the specialty occupation classification. Roles where any degree or equivalent experience is acceptable are harder to support, so the job posting language matters significantly during the petition review.
Which visa types are realistic for Scheduling Specialist candidates seeking sponsorship?
H-1B is the most common path for Scheduling Specialists, though it requires both a qualifying degree and an employer willing to sponsor. Canadian and Mexican nationals should explore TN visa status if their duties align with a recognized USMCA profession. F-1 students may be eligible to work in this role during OPT or STEM OPT if the position relates directly to their degree field.
How do I find Scheduling Specialist jobs where employers are already open to sponsoring?
Migrate Mate lists Scheduling Specialist roles at employers with verified LCA filing history, so you can target companies that have already sponsored this type of position. That filing history is a strong indicator of sponsorship willingness and reduces time spent on applications to employers unfamiliar with the process.
Can a Scheduling Specialist role qualify for a green card through PERM labor certification?
Yes, if your employer is willing to sponsor permanent residence. PERM requires the employer to demonstrate no qualified U.S. workers are available for the role. For EB-2, you'd need an advanced degree or exceptional ability. EB-3 skilled worker is more accessible and requires at least two years of relevant experience, with no strict degree minimum, making it a viable route for experienced Scheduling Specialists.
What degree fields most strongly support an H-1B petition for a Scheduling Specialist?
Operations management, business administration, industrial engineering, supply chain management, and healthcare administration are the degree fields most commonly cited in LCAs for Scheduling Specialist positions. The degree needs to have a logical, direct connection to the specific duties in the job description. You can review how the occupation is defined and what knowledge areas it involves by checking O*NET for the most detailed breakdown of required skills and typical education levels.
What is the prevailing wage requirement for sponsored Scheduling Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.