Administrative Clerk Jobs in USA with Visa Sponsorship
Administrative Clerk roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field such as business administration or information management. Employers file a Labor Condition Application before sponsoring, and the annual cap and selection process apply. OPT and TN visa are also viable paths depending on your nationality and degree.
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Get Access To All JobsDepartment/Unit:
Facility Maintenance
Work Shift:
Day (United States of America)
Salary Range:
$41,923.00 - $54,500.00
The Administrative Clerk provides an assortment of administrative and clerical duties such as distributing incoming, outgoing, and interdepartmental mail, scanning and filing of records and office reception. The Administrative Clerk will coordinate with staff members, volunteers and external vendors to ensure operations run smoothly while providing a high standard of customer service.
Essential Duties and Responsibilities
- Maintain adequate supplies of current forms, office supplies and equipment
- Greets customers/patients in a friendly and professional manner
- Organizes and maintains office filing system including filing correspondence and other documents and files in a timely manner.
- Update and distribute department documentation including but not limited to policies and procedures
- Input data directly into databases and review data for accuracy
- Handles the processing of standard professional correspondence on behalf of a department
- Prepares or runs basic reports required by the department
- Processes paperwork and reviews for accuracy
- Scans and files paperwork
Qualifications
- High School Diploma/G.E.D. - required
- Associate Degree - preferred
- 1-3 years Executive Secretary Experience - preferred
- 1-3 years General Office Experience - preferred
- Working knowledge of office equipment, like printers and fax machines
- Excellent attention to detail and organizational skills
- Ability to manage confidential information
- Computer proficiency with Microsoft Office (including Word and Excel)
- Excellent customer service skills (written and verbal), demonstrating the ability to work effectively and efficiently with a diverse population.
- Ability to coordinate and work as a team member with various disciplines and departments
- Ability to read, understand and follow oral and written instruction
- Strong organizational and time management skills.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Department/Unit:
Facility Maintenance
Work Shift:
Day (United States of America)
Salary Range:
$41,923.00 - $54,500.00
The Administrative Clerk provides an assortment of administrative and clerical duties such as distributing incoming, outgoing, and interdepartmental mail, scanning and filing of records and office reception. The Administrative Clerk will coordinate with staff members, volunteers and external vendors to ensure operations run smoothly while providing a high standard of customer service.
Essential Duties and Responsibilities
- Maintain adequate supplies of current forms, office supplies and equipment
- Greets customers/patients in a friendly and professional manner
- Organizes and maintains office filing system including filing correspondence and other documents and files in a timely manner.
- Update and distribute department documentation including but not limited to policies and procedures
- Input data directly into databases and review data for accuracy
- Handles the processing of standard professional correspondence on behalf of a department
- Prepares or runs basic reports required by the department
- Processes paperwork and reviews for accuracy
- Scans and files paperwork
Qualifications
- High School Diploma/G.E.D. - required
- Associate Degree - preferred
- 1-3 years Executive Secretary Experience - preferred
- 1-3 years General Office Experience - preferred
- Working knowledge of office equipment, like printers and fax machines
- Excellent attention to detail and organizational skills
- Ability to manage confidential information
- Computer proficiency with Microsoft Office (including Word and Excel)
- Excellent customer service skills (written and verbal), demonstrating the ability to work effectively and efficiently with a diverse population.
- Ability to coordinate and work as a team member with various disciplines and departments
- Ability to read, understand and follow oral and written instruction
- Strong organizational and time management skills.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
See all Administrative Clerk Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Clerk roles.
Get Access To All JobsTips for Finding Administrative Clerk Jobs
Verify your degree field matches the role
Administrative Clerk positions only qualify as H-1B specialty occupations when the employer can document that a specific bachelor's degree is required. Business administration, public administration, or information management degrees carry more weight than a general arts degree.
Pull prevailing wage data before negotiating
Use the OFLC Wage Search to look up the prevailing wage for Administrative Clerk roles in your target city before you receive an offer. Your employer's LCA must certify wages at or above that level, so knowing the floor protects you.
Target employers with active LCA filing history
Use Migrate Mate to find employers who have filed Labor Condition Applications for administrative roles. These employers already understand the sponsorship process and are far more likely to extend an offer that includes visa support.
Use OPT strategically to demonstrate value first
Many employers hesitate to sponsor Administrative Clerks without prior evidence of performance. Starting on OPT gives you up to 12 months to prove your value before asking HR to initiate an H-1B or begin green card proceedings.
Confirm the employer is E-Verify enrolled for STEM OPT
If your degree is in a STEM-designated field like information systems or computer and information sciences, your employer must be E-Verify enrolled to support your 24-month STEM OPT extension. Confirm enrollment before accepting an offer.
Frequently Asked Questions
Can an Administrative Clerk role qualify for H-1B sponsorship?
Yes, but it depends on how the employer defines the position. USCIS requires that the role be a specialty occupation, meaning it normally requires at least a bachelor's degree in a directly related field. An employer who can document that the complexity of their administrative work demands a specific degree, such as business administration or records management, can support an H-1B petition. Generic clerical roles that accept any degree or no degree at all typically don't meet the standard.
Do I need a bachelor's degree to get visa sponsorship as an Administrative Clerk?
For H-1B sponsorship specifically, yes. USCIS treats Administrative Clerk roles skeptically unless the employer can show the job genuinely requires specialized knowledge tied to a specific degree field. For TN status, Canadian and Mexican nationals may qualify under certain professional categories, but Administrative Clerk is not explicitly listed on the USMCA profession list. EB-3 green card sponsorship is possible without a bachelor's degree if you have two or more years of relevant experience.
Which visa types realistically apply to Administrative Clerk roles?
H-1B is possible if the employer structures the role as a specialty occupation. TN is generally not available because Administrative Clerk doesn't appear on the USMCA profession list. F-1 OPT and STEM OPT work if your degree aligns with the role. EB-3 green card sponsorship is a viable long-term path and doesn't require a four-year degree, only two or more years of qualifying experience.
How do I find employers who sponsor visas for Administrative Clerk positions?
Migrate Mate lists employers with verified sponsorship history for administrative roles, so you can focus your search on organizations that have already committed to the sponsorship process. Targeting employers with a track record is more efficient than approaching companies cold and hoping their HR team is familiar with LCA filings.
What makes an Administrative Clerk role harder to sponsor than other positions?
USCIS tends to issue Requests for Evidence for Administrative Clerk petitions because the occupation doesn't have a clear, universally accepted degree requirement. Employers need detailed job duty descriptions showing that the work is sufficiently complex to require a specific bachelor's degree. Roles that involve routine filing, scheduling, or data entry without specialized knowledge are most vulnerable to denial. Employers in regulated industries like healthcare, law, or government contracting tend to have stronger cases because they can document why specialized credentials are necessary.
What is the prevailing wage requirement for sponsored Administrative Clerk jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.