Mid Level Workforce Management Specialist Jobs
Mid level workforce management specialist jobs go to professionals ready to own scheduling systems, lead capacity planning initiatives, and drive operational decisions with limited oversight. Hiring runs across Technology & Software, Retail, and Luxury Goods, with 25% of openings offering remote or hybrid arrangements, and employers like TikTok USDS Joint Venture, Invesco, and Richemont competing for specialists at this level now.
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Showing 5 of 6+ Mid Level Workforce Management Specialist jobs
Responsibilities
About the Team
Trust and Safety Operations is a pivotal team within U.S. Data Security. We strive to enable TikTok to become the most trusted and secure platform in the US through operational excellence in content moderation via innovations in technology, optimization in processes and investment in people. We ensure that we enforce our policies based on our community guidelines and we take appropriate actions in a timely manner to minimize risks on our platform to our users and advertisers.
About the Role
We are looking for a highly analytical and strategic BPO Forecasting & WFM Data Analyst to oversee the workforce planning and data insights for our global BPO network and in-house team. This role is central to our ability to scale efficiently and manage a large, distributed workforce of over 2,450 agents across 10+ partner sites and an in-house team. You will be the engine behind our long-term capacity planning, developing complex forecasting models and managing the critical monthly FTE (Full-Time Equivalent) locking process. Your work will directly influence our operational budget and ensure our BPO partners are staffed to provide world-class support. If you are passionate about using data to solve complex business problems at a global scale, this is the role for you.
What You'll Do
Forecasting & Capacity Planning:
- Develop, maintain, and improve sophisticated forecasting models to project monthly, quarterly, and rolling 3-month FTE requirements for our Content Moderation and Customer Support BPO partners.
- Lead the end-to-end FTE locking process, from initial guidance to final lock, including constant data modeling and ad-hoc variance analyses to accommodate business changes.
- Perform short-term capacity planning by analyzing staffing needs, monitoring queue trends, and conducting interval-level capacity analysis.
- Proactively identify and respond to volume fluctuations, capacity constraints, and performance gaps to maintain operational stability.
Data Analysis & Strategic Reporting:
- Generate and present deep-dive analyses and data-driven narratives for Weekly Business Reviews (WBRs), including performance scorecards, root cause analysis (RCAs), and trend-based heat maps.
- Design, build, and automate operational reports and dashboards to provide leadership with visibility into BPO performance, efficiency, and financial controls.
- Conduct ad-hoc reporting and analysis to support strategic planning and decision-making for our 5 main Customer Service pillars.
Financial & Invoice Management:
- Partner with Finance and Vendor Management teams to conduct monthly BPO invoice reconciliation, ensuring billing accuracy against contractual terms and forecasted hours.
- Track financial performance and identify opportunities for cost optimization within the BPO network.
Partner Performance Management:
- Serve as a key analytical partner to our BPO vendors, providing them with the data and insights needed to manage their staffing and performance effectively.
Qualifications
Minimum Qualifications
- 3+ years of experience in a highly analytical role such as WFM forecasting, capacity planning, financial analysis, or business analysis, preferably within a large-scale BPO or technology company.
- Advanced, expert-level proficiency in Microsoft Excel, including building complex data models, running statistical analyses, and using advanced formulas.
- Demonstrated experience in long-term forecasting (e.g., monthly, quarterly) and capacity planning for large, multi-site operations.
- Exceptional analytical and quantitative skills, with a proven ability to dissect complex problems and distill data into actionable insights and compelling narratives.
- Experience working directly with and managing relationships with external vendors or partners.
- A bachelor's degree in a quantitative field like Finance, Economics, Statistics, Engineering, or Business Administration.
Preferred Qualifications
- Experience with SQL for data extraction and manipulation.
- Proficiency with data visualization tools (e.g., Tableau, Power BI) to build impactful dashboards and reports.
- Direct experience with BPO invoice reconciliation and financial tracking.
- A Master's degree in a quantitative or business field.
Trust & Safety
Content that this role interacts with includes images, video, and text related to everyday life, but it can also include (but is not limited to) bullying; hate speech; child safety; depictions of harm to self and others, and harm to animals. Hence, it is possible that this role will be exposed to harmful content on a daily basis.
TikTok recognizes that keeping our platform safe for the TikTok communities is no ordinary job which can be both rewarding and psychologically demanding and emotionally taxing for some. This is why we are sharing the potential hazards, risks and implications in this unique line of work from the start, so our candidates are well informed before joining.
We are committed to the wellbeing of all our employees and promise to provide comprehensive and evidence-based programs, to promote and support physical and mental wellbeing throughout each employee's journey with us. We believe that wellbeing is a relationship and that everyone has a part to play, so we work in collaboration and consultation with our employees and across our functions in order to ensure a truly person-centred, innovative and integrated approach.
About USDS
TikTok USDS Joint Venture LLC is dedicated to the safety and security of millions of Americans who create, discover, and connect with what they love on the apps we operate. The Joint Venture has been established in compliance with the Executive Order signed by President Trump on September 25, 2025. Our foundation is a comprehensive data privacy and cybersecurity program we operate under defined safeguards to protect national security and secure U.S. user data, apps and the algorithm. We safeguard the U.S. content ecosystem, holding decision-making authority for trust and safety policies and moderation. USDS Joint Venture helps ensure Americans can continue to express their creativity, discover new hobbies and interests, and build thriving communities and businesses on a global scale.
On-site presence across teams allows the company to operate with greater speed, alignment, and agility — especially in areas like real-time decision-making, team development, and integrated execution. As such, the company is shifting from a hybrid work model to a fully in-person schedule up to 5 days a week.
Why Join Us
Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy – a mission we work towards every day.
We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.
Diversity & Inclusion
TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
USDS Reasonable Accommodation
USDS is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/USDS-RA
Job Information
【For Pay Transparency】Compensation Description (Annually)
The base salary range for this position in the selected city is $88000 - $151112 annually. Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.
Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).
The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
For Los Angeles County (unincorporated) Candidates:
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
3. Exercising sound judgment.
Responsibilities
About the Team
Trust and Safety Operations is a pivotal team within U.S. Data Security. We strive to enable TikTok to become the most trusted and secure platform in the US through operational excellence in content moderation via innovations in technology, optimization in processes and investment in people. We ensure that we enforce our policies based on our community guidelines and we take appropriate actions in a timely manner to minimize risks on our platform to our users and advertisers.
About the Role
We are looking for a highly analytical and strategic BPO Forecasting & WFM Data Analyst to oversee the workforce planning and data insights for our global BPO network and in-house team. This role is central to our ability to scale efficiently and manage a large, distributed workforce of over 2,450 agents across 10+ partner sites and an in-house team. You will be the engine behind our long-term capacity planning, developing complex forecasting models and managing the critical monthly FTE (Full-Time Equivalent) locking process. Your work will directly influence our operational budget and ensure our BPO partners are staffed to provide world-class support. If you are passionate about using data to solve complex business problems at a global scale, this is the role for you.
What You'll Do
Forecasting & Capacity Planning:
- Develop, maintain, and improve sophisticated forecasting models to project monthly, quarterly, and rolling 3-month FTE requirements for our Content Moderation and Customer Support BPO partners.
- Lead the end-to-end FTE locking process, from initial guidance to final lock, including constant data modeling and ad-hoc variance analyses to accommodate business changes.
- Perform short-term capacity planning by analyzing staffing needs, monitoring queue trends, and conducting interval-level capacity analysis.
- Proactively identify and respond to volume fluctuations, capacity constraints, and performance gaps to maintain operational stability.
Data Analysis & Strategic Reporting:
- Generate and present deep-dive analyses and data-driven narratives for Weekly Business Reviews (WBRs), including performance scorecards, root cause analysis (RCAs), and trend-based heat maps.
- Design, build, and automate operational reports and dashboards to provide leadership with visibility into BPO performance, efficiency, and financial controls.
- Conduct ad-hoc reporting and analysis to support strategic planning and decision-making for our 5 main Customer Service pillars.
Financial & Invoice Management:
- Partner with Finance and Vendor Management teams to conduct monthly BPO invoice reconciliation, ensuring billing accuracy against contractual terms and forecasted hours.
- Track financial performance and identify opportunities for cost optimization within the BPO network.
Partner Performance Management:
- Serve as a key analytical partner to our BPO vendors, providing them with the data and insights needed to manage their staffing and performance effectively.
Qualifications
Minimum Qualifications
- 3+ years of experience in a highly analytical role such as WFM forecasting, capacity planning, financial analysis, or business analysis, preferably within a large-scale BPO or technology company.
- Advanced, expert-level proficiency in Microsoft Excel, including building complex data models, running statistical analyses, and using advanced formulas.
- Demonstrated experience in long-term forecasting (e.g., monthly, quarterly) and capacity planning for large, multi-site operations.
- Exceptional analytical and quantitative skills, with a proven ability to dissect complex problems and distill data into actionable insights and compelling narratives.
- Experience working directly with and managing relationships with external vendors or partners.
- A bachelor's degree in a quantitative field like Finance, Economics, Statistics, Engineering, or Business Administration.
Preferred Qualifications
- Experience with SQL for data extraction and manipulation.
- Proficiency with data visualization tools (e.g., Tableau, Power BI) to build impactful dashboards and reports.
- Direct experience with BPO invoice reconciliation and financial tracking.
- A Master's degree in a quantitative or business field.
Trust & Safety
Content that this role interacts with includes images, video, and text related to everyday life, but it can also include (but is not limited to) bullying; hate speech; child safety; depictions of harm to self and others, and harm to animals. Hence, it is possible that this role will be exposed to harmful content on a daily basis.
TikTok recognizes that keeping our platform safe for the TikTok communities is no ordinary job which can be both rewarding and psychologically demanding and emotionally taxing for some. This is why we are sharing the potential hazards, risks and implications in this unique line of work from the start, so our candidates are well informed before joining.
We are committed to the wellbeing of all our employees and promise to provide comprehensive and evidence-based programs, to promote and support physical and mental wellbeing throughout each employee's journey with us. We believe that wellbeing is a relationship and that everyone has a part to play, so we work in collaboration and consultation with our employees and across our functions in order to ensure a truly person-centred, innovative and integrated approach.
About USDS
TikTok USDS Joint Venture LLC is dedicated to the safety and security of millions of Americans who create, discover, and connect with what they love on the apps we operate. The Joint Venture has been established in compliance with the Executive Order signed by President Trump on September 25, 2025. Our foundation is a comprehensive data privacy and cybersecurity program we operate under defined safeguards to protect national security and secure U.S. user data, apps and the algorithm. We safeguard the U.S. content ecosystem, holding decision-making authority for trust and safety policies and moderation. USDS Joint Venture helps ensure Americans can continue to express their creativity, discover new hobbies and interests, and build thriving communities and businesses on a global scale.
On-site presence across teams allows the company to operate with greater speed, alignment, and agility — especially in areas like real-time decision-making, team development, and integrated execution. As such, the company is shifting from a hybrid work model to a fully in-person schedule up to 5 days a week.
Why Join Us
Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy – a mission we work towards every day.
We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.
Diversity & Inclusion
TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
USDS Reasonable Accommodation
USDS is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/USDS-RA
Job Information
【For Pay Transparency】Compensation Description (Annually)
The base salary range for this position in the selected city is $88000 - $151112 annually. Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.
Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).
The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
For Los Angeles County (unincorporated) Candidates:
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
3. Exercising sound judgment.
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Find JobsMid Level Workforce Management Specialist Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
- Retail
- Luxury Goods
- Investment & Asset Management
- E-Commerce & Online Marketplaces
Mid Level Workforce Management Specialist Jobs: Frequently Asked Questions
How do I get a mid level workforce management specialist job?
Position your experience around ownership, not just execution. Highlight projects where you managed forecasting models, led scheduling builds, or improved adherence metrics without constant supervision. Tailor your resume to show measurable outcomes, such as reduced shrinkage or improved service level attainment. Recruiters at this level want specialists who can run a process independently, so emphasize scope and accountability over task completion.
Which companies hire mid level workforce management specialists?
Companies hiring mid level workforce management specialists right now include TikTok USDS Joint Venture, Invesco, and Richemont, based on current listings on Migrate Mate as of September 2026. Hiring at this level tends to come from contact centers, retail operations, and healthcare networks that need specialists who can manage multi-site forecasting and own intraday workflows without close supervision.
Are there remote mid level workforce management specialist jobs?
Yes, remote and hybrid options are widely available at this level. About 25% of mid level workforce management specialist openings are remote or hybrid as of September 2026, reflecting how much of the core work, including forecasting, scheduling, and real-time monitoring, is platform-based and location-independent. Fully on-site roles do still exist, particularly at operations-heavy employers with large floor-based contact centers.
How do I move up to a mid level workforce management specialist role?
Progression into mid level comes from deepening your technical skills and taking on broader ownership over time. Build proficiency in WFM platforms like Verint, NICE, or Aspect, and move beyond running reports to owning the forecasting or scheduling cycle for a team or site. Demonstrating measurable impact, such as improved forecast accuracy or reduced overtime costs, signals you are ready for the increased autonomy mid level roles require.
Which industries hire the most mid level workforce management specialists?
Mid Level workforce management specialist roles concentrate in Technology & Software, Retail, and Luxury Goods, based on current listings on Migrate Mate as of September 2026. These sectors drive hiring at this level because they operate large, distributed workforces where accurate forecasting, real-time staffing adjustments, and adherence management directly affect customer experience and operational costs.