Academic Assistant Jobs
Academic Assistant jobs are open across higher education, K-12 schools, and research institutions, from entry-level and part-time roles to full-time senior positions, with specializations in instructional support, research assistance, and tutoring. See the openings below and apply to the ones that match your experience.
Find Academic Assistant JobsOverview
Showing 5 of 144+ Academic Assistant jobs
As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.
Job Description
As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career.
Job Title: Academic Administrative Assistant
Department: Academics
Purpose of the Position:
This position provides administrative support to the Bachelor of Science in Nursing (BSN) Program Director/Dean and assists with the overall operations of the nursing program. The role requires the ability to coordinate and balance the needs of a diverse student and faculty population while demonstrating adaptability, initiative, strong organizational skills, and the ability to manage multiple tasks and priorities effectively.
Job responsibilities:
- Assist with maintaining academic information tracking sheets.
- Assist with scanning and organizing academic documents.
- Operate a variety of office equipment, including computers, printers, photocopiers, fax machines, scanners, calculators, and projectors.
- Audit faculty records and maintains hard-copy and electronic files for academic programs, notifying appropriate individuals of missing or outdated documentation.
- Coordinate Live Scan appointments and follows up on all related documentation.
- Assist with updating program-specific forms.
- Assist deans and directors with uploading advising records, processing student status changes related to graduation and withdrawals, and maintaining other student records.
- Scanning and uploading documents to CVUE, Anthology, Power BI, and various spreadsheets and databases.
- Attend meetings on behalf of the Dean, as delegated or needed.
- Audit faculty and student files for academic programs and notifies appropriate individuals of missing or outdated documentation.
- Travel to various campuses as needed.
- Take meeting minutes for faculty, committee, PAC, and student representative meetings.
- Assist with student and campus activities, including pinning ceremonies, graduation, and regulatory meetings.
- Schedule hiring interviews and conduct follow-up as needed.
- Set up and manage CourseKey locations for student clinical rotations.
- Collect, track, and manage documentation from faculty and students to ensure compliance with clinical rotation requirements and follow up with individuals as needed.
- Order and maintain office supplies.
- Coordinate the ordering and distribution of nursing student uniforms each semester.
- Assist with onboarding new didactic and clinical faculty.
- Maintain regular, in-person attendance on campus or at the designated worksite for up to five days per week, as this is an essential function of the position.
- Collaborate on-site with students, faculty, and staff as required by the position.
- Perform other duties as assigned.
Qualifications
- High school or equivalent certificate.
- 2+ years of Administrative related experience supporting a team or multiple teams.
- Ability to maintain accurate and organized records.
- Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
- Ability to transition quickly between tasks while maintaining productivity and attention to detail
- Strong verbal and written communication skills.
- Knowledge of medical terminology or prior work experience in a healthcare setting.
Additional Information
We Offer:
- Medical, Dental and Vision starting the 1st of the month following 30 days of employment
- 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
- 12 paid Holidays and 2 Floating Holidays
- 401K with a Company Match
- Company Paid Life Insurance at 1x’s your annual salary
- Leadership development and training for career advancement
- Tuition assistance and Forgiveness for you and your family up to 100% depending on program
As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.
Job Description
As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career.
Job Title: Academic Administrative Assistant
Department: Academics
Purpose of the Position:
This position provides administrative support to the Bachelor of Science in Nursing (BSN) Program Director/Dean and assists with the overall operations of the nursing program. The role requires the ability to coordinate and balance the needs of a diverse student and faculty population while demonstrating adaptability, initiative, strong organizational skills, and the ability to manage multiple tasks and priorities effectively.
Job responsibilities:
- Assist with maintaining academic information tracking sheets.
- Assist with scanning and organizing academic documents.
- Operate a variety of office equipment, including computers, printers, photocopiers, fax machines, scanners, calculators, and projectors.
- Audit faculty records and maintains hard-copy and electronic files for academic programs, notifying appropriate individuals of missing or outdated documentation.
- Coordinate Live Scan appointments and follows up on all related documentation.
- Assist with updating program-specific forms.
- Assist deans and directors with uploading advising records, processing student status changes related to graduation and withdrawals, and maintaining other student records.
- Scanning and uploading documents to CVUE, Anthology, Power BI, and various spreadsheets and databases.
- Attend meetings on behalf of the Dean, as delegated or needed.
- Audit faculty and student files for academic programs and notifies appropriate individuals of missing or outdated documentation.
- Travel to various campuses as needed.
- Take meeting minutes for faculty, committee, PAC, and student representative meetings.
- Assist with student and campus activities, including pinning ceremonies, graduation, and regulatory meetings.
- Schedule hiring interviews and conduct follow-up as needed.
- Set up and manage CourseKey locations for student clinical rotations.
- Collect, track, and manage documentation from faculty and students to ensure compliance with clinical rotation requirements and follow up with individuals as needed.
- Order and maintain office supplies.
- Coordinate the ordering and distribution of nursing student uniforms each semester.
- Assist with onboarding new didactic and clinical faculty.
- Maintain regular, in-person attendance on campus or at the designated worksite for up to five days per week, as this is an essential function of the position.
- Collaborate on-site with students, faculty, and staff as required by the position.
- Perform other duties as assigned.
Qualifications
- High school or equivalent certificate.
- 2+ years of Administrative related experience supporting a team or multiple teams.
- Ability to maintain accurate and organized records.
- Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
- Ability to transition quickly between tasks while maintaining productivity and attention to detail
- Strong verbal and written communication skills.
- Knowledge of medical terminology or prior work experience in a healthcare setting.
Additional Information
We Offer:
- Medical, Dental and Vision starting the 1st of the month following 30 days of employment
- 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
- 12 paid Holidays and 2 Floating Holidays
- 401K with a Company Match
- Company Paid Life Insurance at 1x’s your annual salary
- Leadership development and training for career advancement
- Tuition assistance and Forgiveness for you and your family up to 100% depending on program
See All 144+ Academic Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Academic Assistant JobsAcademic Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education18
- Healthcare & Medical Services5
- Science & Research3
- Government & Public Sector1
What Employers Look For
The qualifications that appear most often in academic assistant jobs.
- Bachelor's degree in education, a subject-area discipline, or a related field
- Experience supporting instruction, tutoring, or academic program delivery
- Familiarity with learning management systems such as Canvas, Blackboard, or Moodle
- Strong written and verbal communication skills for working with students and faculty
- Ability to assist with grading, recordkeeping, and course material preparation
- Experience working with diverse student populations or learners with varying needs
Tips for Your Academic Assistant Job Search
Tailor your resume for each institution
Highlight the specific subject areas, student populations, and academic systems you've worked with. A resume that lists 'assisted students in STEM courses' is weaker than one naming the courses, grade levels, and any learning management systems you used.
Apply early to roles that fit
Migrate Mate lists academic assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Lead with teaching support evidence
Hiring committees look for concrete examples: lesson prep you owned, tutoring sessions you ran, or assessments you graded. Quantify student volume or frequency when you can, since vague claims about 'supporting learning' get filtered out quickly.
Target postings by department, not just title
Academic assistant roles in a biology department expect different skills than those in a writing center or library. Search by department or discipline alongside the job title so your application speaks directly to what that team needs.
Prepare for scenario-based interview questions
Interviewers often ask how you'd handle a student who is struggling or disruptive. Practice specific, situation-driven answers that show you can support diverse learners while maintaining structure, using real examples from your academic or volunteer experience.
Negotiate start date and hours before accepting
Many academic assistant positions are semester-based or tied to a faculty member's project cycle. Confirm the expected hours per week, whether the role continues between terms, and when duties officially begin before you sign any offer.
Academic Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most academic assistants?
The companies hiring the most academic assistants right now include Texas A&M University, University of Minnesota Physicians, and UC San Diego, with the largest share of openings in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Demand is highest at universities and community colleges with large undergraduate or continuing education programs.
How many academic assistant jobs are remote?
About 44% of academic assistant openings are fully remote or hybrid as of November 2026, with remote options concentrated in online course support, virtual tutoring, and research coordination roles. In-person demand remains high for lab-based, classroom support, and student-facing positions at physical campuses.
How do you become an academic assistant?
Start by earning at least a bachelor's degree in education or a subject area relevant to the roles you want. Build hands-on experience through tutoring, teaching practicums, or volunteer instructional support. Familiarize yourself with common learning management systems, then apply to entry-level or part-time positions at community colleges, universities, or tutoring programs to establish your record in a formal academic setting.
How do you get hired as an academic assistant with little or no experience?
Peer tutoring, volunteer work in after-school programs, and teaching assistant roles during your own degree all count as relevant experience. Highlight coursework that required you to explain or teach concepts to others, and lead your application with any formal training in education, special needs support, or academic advising. Entry-level and part-time postings at community colleges are often the most accessible starting points.
What does the academic assistant interview process look like?
Most academic assistant interviews include a phone or video screening followed by one or two in-person or video rounds with a hiring manager and sometimes a faculty panel. Expect questions about how you support struggling students, manage classroom behavior, and handle administrative tasks alongside instructional duties. Some institutions ask you to complete a short skills demonstration or writing sample as part of the process.
Where can I find and apply to academic assistant jobs?
You can find and apply to academic assistant jobs on Migrate Mate, which lists current openings from institutions across the United States. Search for roles that match your subject area, experience level, and preferred schedule, then apply directly to each listing that fits.
See All 144+ Academic Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Academic Assistant Jobs