Academic Associate Jobs
Academic associate jobs are open across higher education, research institutions, and healthcare systems, from entry-level to senior associate, with specializations in research coordination, instructional support, and academic advising. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 86+ Academic Associate jobs
- Manages day-to-day functions of the Academic Advising Center.
- Acts on behalf of the department lead in his/her absence.
- Assists the department lead with the development, implementation and monitoring of departmental goals, policies and procedures.
- Meets regularly with campus partners to review student success data, identify trends in roadblocks to student success, and design appropriate outreach, interventions, and/or policy and procedural changes.
- Conducts research, implementation and evaluation, as appropriate, for the design, development and coordination of the department’s goals, responsibilities and initiatives.
- Supervises and evaluates a assigned staff.
- Assists the department lead in the design, implementation and assessment of professional development and training for all undergraduate academic advisors, as well as campus partners.
- Functions as a resource for academic advisors regarding university policies and procedures relating to degree and program requirements, including, but not limited to, grading policies, withdrawals, program requirements, course substitutions, graduation assessments, and transfer articulation processes.
- May provide advising to students as needed.
- Provides technical advice, problem-solving assistance, and answers to questions related to the department’s responsibilities and goals.
- Completes assigned reports related to academic advising initiatives.
- Monitors budget expenditures to ensure compliance.
- Participates in training programs and professional development workshops and conferences.
- Performs other duties as assigned.
- Three (3) years of progressive work experience in student advisement and/or career-oriented office in higher education setting, including experience leading projects and/or teams, or
- Four (4) years of the requires work experience with a Bachelor’s Degree from an accredited University.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of Human Resources.
- Manages day-to-day functions of the Academic Advising Center.
- Acts on behalf of the department lead in his/her absence.
- Assists the department lead with the development, implementation and monitoring of departmental goals, policies and procedures.
- Meets regularly with campus partners to review student success data, identify trends in roadblocks to student success, and design appropriate outreach, interventions, and/or policy and procedural changes.
- Conducts research, implementation and evaluation, as appropriate, for the design, development and coordination of the department’s goals, responsibilities and initiatives.
- Supervises and evaluates a assigned staff.
- Assists the department lead in the design, implementation and assessment of professional development and training for all undergraduate academic advisors, as well as campus partners.
- Functions as a resource for academic advisors regarding university policies and procedures relating to degree and program requirements, including, but not limited to, grading policies, withdrawals, program requirements, course substitutions, graduation assessments, and transfer articulation processes.
- May provide advising to students as needed.
- Provides technical advice, problem-solving assistance, and answers to questions related to the department’s responsibilities and goals.
- Completes assigned reports related to academic advising initiatives.
- Monitors budget expenditures to ensure compliance.
- Participates in training programs and professional development workshops and conferences.
- Performs other duties as assigned.
- Three (3) years of progressive work experience in student advisement and/or career-oriented office in higher education setting, including experience leading projects and/or teams, or
- Four (4) years of the requires work experience with a Bachelor’s Degree from an accredited University.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of Human Resources.
Academic Associate Jobs by Experience Level
See All 86 Academic Associate Jobs
Find roles that match your experience and apply in just a few clicks.
Find Academic Associate JobsAcademic Associate Job Market
Who's Hiring
- Texas A&M University12
- University of Minnesota Physicians7
- UC San Diego6
- University at Buffalo6
- Chamberlain University5
Top Industries Hiring
- Education17
- Healthcare & Medical Services4
- Science & Research2
What Employers Look For
The qualifications that appear most often in academic associate jobs.
- Bachelor's degree in a relevant academic, administrative, or research discipline
- Experience supporting faculty, research teams, or academic program coordination
- Proficiency with learning management systems and institutional database tools
- Strong written communication skills for reports, correspondence, and academic documentation
- Ability to manage multiple projects and deadlines in a university or research environment
- Familiarity with academic records systems, accreditation processes, or IRB protocols
Tips for Your Academic Associate Job Search
Tailor your resume to academic contexts
Academic associate roles expect you to reflect institutional language. Align your resume to the specific department or division, using terms like 'curriculum support,' 'faculty coordination,' or 'research assistance' rather than generic administrative descriptors. Hiring committees notice the difference.
Highlight cross-functional collaboration experience
Academic associates routinely work across departments, faculty offices, and student-facing teams. Call out specific examples where you coordinated between multiple stakeholders, managed competing priorities, or supported both administrative and academic workflows simultaneously.
Apply early to roles that fit
Migrate Mate lists academic associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by institution type
Community colleges, research universities, and healthcare academic centers each use the academic associate title differently. Know which environment suits your background and narrow your search accordingly so your application materials speak directly to that institutional culture.
Prepare for scenario-based interview questions
Expect interviewers to ask how you've handled conflicting faculty requests, managed a deadline under resource constraints, or supported a struggling student or project team. Prepare two or three concrete examples drawn from real academic or administrative settings before your interview.
Negotiate start date and professional development
Salary bands at academic institutions are often fixed, but start dates, conference stipends, and tuition benefits are frequently negotiable. After an offer, ask specifically about professional development funding before accepting, since many candidates overlook this in academic hiring.
Academic Associate Jobs: Frequently Asked Questions
Which companies are hiring the most academic associates?
Texas A&M University, University of Minnesota Physicians, and UC San Diego are hiring the most academic associates right now, with openings concentrated in Texas, New York, and California, based on current listings on Migrate Mate as of November 2026. Roles are most active in research-intensive universities and large healthcare academic systems.
How many academic associate jobs are remote?
About 26% of academic associate openings are fully remote or hybrid as of November 2026, with remote availability concentrated in roles focused on curriculum development, online program coordination, and academic advising for distance-learning students. Campus-facing positions in research support and student services remain predominantly on-site.
How do you become an academic associate?
Start by earning a bachelor's degree in a field relevant to your target department, such as education, a natural science, or a social science. Gain experience through internships, graduate assistantships, or administrative roles within a college or research setting. Build familiarity with institutional systems, faculty workflows, and academic program structures. Applying to entry-level coordinator or assistant roles first is a common path in.
How do you get hired as an academic associate with little experience?
Focus on roles posted by community colleges or smaller research centers, which tend to have more flexible experience requirements than flagship universities. Volunteer work with academic programs, departmental assistant roles, or tutoring coordination all count as relevant background. Emphasize transferable skills like project coordination, stakeholder communication, and document management, and tailor each application to the specific department's work.
What does the academic associate interview process look like?
Most academic associate interviews involve a phone or video screening with HR, followed by a panel interview with department faculty or administrative leads. Expect scenario questions about handling faculty requests, managing competing deadlines, and supporting students or research teams. Some institutions add a writing or skills assessment. The full process typically runs across two or three rounds before an offer is extended.
Where can I find and apply to academic associate jobs?
You can find and apply to academic associate jobs on Migrate Mate, which lists current openings from institutions across the United States. Search the listings to find roles that match your background and experience, then apply directly to each one that fits.
See All 86 Academic Associate Jobs
Find roles that match your experience and apply in just a few clicks.
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