Academic Coordinator Jobs
Academic Coordinator jobs are open across higher education, K-12 school districts, nonprofits, and healthcare training programs, from entry-level to senior and director roles, with specializations in curriculum development, student success, and faculty support. See the openings below and apply to the ones that match your experience.
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Academic Advisor & Coordinator of Engineering Undeclared Program
Office of Undergraduate Programs
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Office of Undergraduate Programs in The Grainger College of Engineering seeks applicants for an Academic Advisor & Coordinator of Engineering Undeclared Program. This individual in this role will provide developmental academic advising and support services for undeclared students in The Grainger College of Engineering. This position is responsible for meeting regularly with Engineering Undeclared (EU) students to assist them with the process of exploring majors, course selection, academic support, and major declaration through the Interdepartmental transfer (IDT) process. EU Advisors are responsible for campus-wide promotion of the Intercollegiate Transfer (ICT) process into Grainger Engineering, answering questions about EU from interested students, and assisting with ICT/IDT decisions.
Additionally, EU Advisors will serve as College Advisors to over 7,000 undergraduate students in Grainger Engineering to provide information about academic policy and procedures including course registration, late course changes, grade replacement, credit/no-credit, withdrawals, etc.
Specific duties and responsibilities include:
Provide developmental academic advising services and support the educational and career development of undergraduate students who are in the Engineering Undeclared program in Grainger Engineering.
- Engage in purposeful discussion with students to learn about course performance and interests, assess qualifications for entry into specific courses or majors, and gauge student adjustment to the University.
- Assist students in understanding the structure and requirements of campus degree and pre-professional programs.
- Apply judicious interpretations of Illinois program requirements on the basis of individual circumstances and within the framework of policy guidelines established by the campus and college.
- Provide advice and counsel regarding viable alternatives in academic, personal, and career options.
Serve as a Grainger Engineering College Advisor to advise students on topics such as course selection, academic progress, interdepartmental and intercollegiate transfer decisions, course overloads and underloads, late course drops, dual degree registration, and honors programs.
- Participate in the 6-8 week New Student Registration program in June and July for the advising and registration of new EU freshmen students entering the University of Illinois.
- Provide support for students during Express Advising (drop-in advising) at designated times throughout the academic year.
- Provide support and resources for students on academic probation.
- Create a welcoming environment that is inclusive of students from diverse backgrounds.
- Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).
- Provide referrals for campus and academic resources for additional support.
- Responsible for thorough record-keeping of all student contacts.
Provide administrative support and coordination for the on-going development of the Engineering Undeclared program including developing policies and procedures for EU students.
- Become proficient with academic and support-related resources at Illinois and specifically those in The Grainger College of Engineering.
- Serve as a liaison with department and college colleagues on academic advising issues to ensure accuracy of information. Provide support to EU study abroad options.
Participate in activities that facilitate the mission and goals of The Grainger College of Engineering such as engagement in regular UPO and Chief Advisor meetings, staff development, and on-going training.
Other relevant duties as assigned; minimal evening and weekend work required.
Minimum Qualifications:
- Bachelor’s degree in engineering or Master’s degree in education or a related field.
- Two years of full-time professional experience working with college students, with a preference for academic advising, counseling, career development, student affairs, or teaching.
Preferred Qualifications:
- Experience working with students interested in STEM, and specifically engineering, fields.
Knowledge, Skills, and Abilities:
- Commitment to creating welcoming, equitable, and inclusive experiences in a student-centered environment.
- Ability to collaborate and work with students, staff, faculty, and parents.
- Understanding of the needs of a broad student population, including international students and students with varying backgrounds, experiences, and perspectives.
- Exceptional interpersonal skills; ability to communicate effectively with others.
- Exceptional time management skills and ability to manage multiple priorities.
- Evidence of exceptional ability to focus on details and specific information;
- Outstanding presentation and/or teaching experience;
- Experience working effectively both independently and in collaborative groups;
- Demonstrated ability to respond to concerns, motivations, and learning patterns of undergraduate students;
- Understanding of the academic policies, procedures, and systems at the University of Illinois;
- Involvement in professional organizations such as the National Academic Advising Association (NACADA);
- Understanding of college student development theory, academic advising theory, and the college environment; Ability to understand the needs, concerns, and strengths of college students.
-
Physical Demands/Working Conditions:
Work Schedule, Travel or Other Expectations: Minimal evening and weekend work required.
APPOINTMENT INFORMATION
This is an Academic Professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $55,000 - $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is not eligible for any type of sponsorship for work authorization.
APPLICATION PROCEDURES AND DEADLINE INFORMATION
Applications must be received by 6:00 pm (CST) on 11/20/26. Applications may be reviewed as they are received, interviews may also take place, but no hiring decision will be made until after the closing date. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Anisa Abalos-Ramirez at aabalos@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1039158
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu
Academic Advisor & Coordinator of Engineering Undeclared Program
Office of Undergraduate Programs
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Office of Undergraduate Programs in The Grainger College of Engineering seeks applicants for an Academic Advisor & Coordinator of Engineering Undeclared Program. This individual in this role will provide developmental academic advising and support services for undeclared students in The Grainger College of Engineering. This position is responsible for meeting regularly with Engineering Undeclared (EU) students to assist them with the process of exploring majors, course selection, academic support, and major declaration through the Interdepartmental transfer (IDT) process. EU Advisors are responsible for campus-wide promotion of the Intercollegiate Transfer (ICT) process into Grainger Engineering, answering questions about EU from interested students, and assisting with ICT/IDT decisions.
Additionally, EU Advisors will serve as College Advisors to over 7,000 undergraduate students in Grainger Engineering to provide information about academic policy and procedures including course registration, late course changes, grade replacement, credit/no-credit, withdrawals, etc.
Specific duties and responsibilities include:
Provide developmental academic advising services and support the educational and career development of undergraduate students who are in the Engineering Undeclared program in Grainger Engineering.
- Engage in purposeful discussion with students to learn about course performance and interests, assess qualifications for entry into specific courses or majors, and gauge student adjustment to the University.
- Assist students in understanding the structure and requirements of campus degree and pre-professional programs.
- Apply judicious interpretations of Illinois program requirements on the basis of individual circumstances and within the framework of policy guidelines established by the campus and college.
- Provide advice and counsel regarding viable alternatives in academic, personal, and career options.
Serve as a Grainger Engineering College Advisor to advise students on topics such as course selection, academic progress, interdepartmental and intercollegiate transfer decisions, course overloads and underloads, late course drops, dual degree registration, and honors programs.
- Participate in the 6-8 week New Student Registration program in June and July for the advising and registration of new EU freshmen students entering the University of Illinois.
- Provide support for students during Express Advising (drop-in advising) at designated times throughout the academic year.
- Provide support and resources for students on academic probation.
- Create a welcoming environment that is inclusive of students from diverse backgrounds.
- Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).
- Provide referrals for campus and academic resources for additional support.
- Responsible for thorough record-keeping of all student contacts.
Provide administrative support and coordination for the on-going development of the Engineering Undeclared program including developing policies and procedures for EU students.
- Become proficient with academic and support-related resources at Illinois and specifically those in The Grainger College of Engineering.
- Serve as a liaison with department and college colleagues on academic advising issues to ensure accuracy of information. Provide support to EU study abroad options.
Participate in activities that facilitate the mission and goals of The Grainger College of Engineering such as engagement in regular UPO and Chief Advisor meetings, staff development, and on-going training.
Other relevant duties as assigned; minimal evening and weekend work required.
Minimum Qualifications:
- Bachelor’s degree in engineering or Master’s degree in education or a related field.
- Two years of full-time professional experience working with college students, with a preference for academic advising, counseling, career development, student affairs, or teaching.
Preferred Qualifications:
- Experience working with students interested in STEM, and specifically engineering, fields.
Knowledge, Skills, and Abilities:
- Commitment to creating welcoming, equitable, and inclusive experiences in a student-centered environment.
- Ability to collaborate and work with students, staff, faculty, and parents.
- Understanding of the needs of a broad student population, including international students and students with varying backgrounds, experiences, and perspectives.
- Exceptional interpersonal skills; ability to communicate effectively with others.
- Exceptional time management skills and ability to manage multiple priorities.
- Evidence of exceptional ability to focus on details and specific information;
- Outstanding presentation and/or teaching experience;
- Experience working effectively both independently and in collaborative groups;
- Demonstrated ability to respond to concerns, motivations, and learning patterns of undergraduate students;
- Understanding of the academic policies, procedures, and systems at the University of Illinois;
- Involvement in professional organizations such as the National Academic Advising Association (NACADA);
- Understanding of college student development theory, academic advising theory, and the college environment; Ability to understand the needs, concerns, and strengths of college students.
-
Physical Demands/Working Conditions:
Work Schedule, Travel or Other Expectations: Minimal evening and weekend work required.
APPOINTMENT INFORMATION
This is an Academic Professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $55,000 - $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is not eligible for any type of sponsorship for work authorization.
APPLICATION PROCEDURES AND DEADLINE INFORMATION
Applications must be received by 6:00 pm (CST) on 11/20/26. Applications may be reviewed as they are received, interviews may also take place, but no hiring decision will be made until after the closing date. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Anisa Abalos-Ramirez at aabalos@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1039158
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu
See All 91 Academic Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Academic Coordinator JobsAcademic Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in academic coordinator jobs.
- Bachelor's degree in education, administration, or a related field required
- Experience with student information systems such as Banner, PeopleSoft, or Colleague
- Proficiency in learning management systems such as Canvas, Blackboard, or Moodle
- Strong written and verbal communication skills for faculty and student-facing work
- Demonstrated ability to manage program schedules, records, and compliance reporting
- Master's degree or enrollment in a graduate program preferred for senior roles
Tips for Your Academic Coordinator Job Search
Tailor your resume to each sector
Academic coordinator roles differ sharply between a community college, a hospital education department, and a nonprofit. Swap in the vocabulary each sector uses: 'student outcomes' for higher ed, 'continuing education units' for healthcare, 'program compliance' for nonprofits.
Highlight data systems you have used
Employers expect fluency with student information systems and learning management platforms. Name the specific tools you have used in context, such as managing enrollment in a student information system or building course shells in a learning management system.
Apply early to roles that fit
Migrate Mate lists academic coordinator openings from across the United States in one place, so you can find roles that match your background and apply directly to each listing without sorting through unrelated results.
Prepare a portfolio of program outcomes
Bring documented evidence to interviews: a curriculum you redesigned, a retention initiative you managed, or an accreditation cycle you supported. Committees hire on proof of execution, not just familiarity with coordination tasks.
Expect a multi-round committee process
Most academic institutions use search committees that include faculty, administrators, and sometimes students. Each panel values different things, so prepare examples that speak to academic rigor, operational follow-through, and stakeholder communication separately.
Negotiate start date and professional development
Academic hiring cycles often lock in start dates around semester or fiscal year boundaries. If the posted date conflicts with your timeline, ask early. Also negotiate conference attendance or tuition benefits, which are standard in education and rarely budgeted unless requested.
Academic Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most academic coordinators?
Penn State University, Johns Hopkins University, and University of California, Santa Barbara are hiring the most academic coordinators right now, with openings concentrated in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. University systems and large community college districts tend to post the highest volume of openings at any given time.
How many academic coordinator jobs are remote?
About 72% of academic coordinator openings are fully remote or hybrid as of November 2026, with remote work most common in roles focused on online program management, instructional design coordination, and continuing education rather than in-person student services or on-campus advising.
How do you become an academic coordinator?
Start with a bachelor's degree in education, public administration, or a related discipline, then build direct experience in an academic office, advising center, or program support role. Develop hands-on skills with student information systems and scheduling tools. Many hiring managers favor candidates who have supported accreditation reviews, managed course scheduling, or coordinated faculty communication in a previous administrative role.
How do you get hired as an academic coordinator with little experience?
Focus on roles labeled 'coordinator I,' 'program assistant,' or 'administrative associate' within academic departments, since these are frequently stepping-stone positions. Emphasize transferable skills like event coordination, records management, or tutoring oversight. Volunteer or internship experience inside a registrar's office, academic affairs unit, or continuing education department carries real weight with search committees evaluating entry-level candidates.
What does the academic coordinator interview process look like?
Most institutions run a multi-stage process that begins with a phone or video screen conducted by HR or a single hiring manager. Finalists are then invited to an in-person or virtual panel interview with a search committee that typically includes faculty, a department administrator, and sometimes a student representative. Some positions also include a skills demonstration, such as drafting a sample communication or walking through how you would manage a scheduling conflict.
Where can I find and apply to academic coordinator jobs?
You can find and apply to academic coordinator jobs on Migrate Mate, which lists current openings from colleges, universities, school districts, nonprofits, and healthcare training programs across the United States. Search for roles that match your background and apply directly to each listing from the results page.
See All 91 Academic Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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