Administrative Officer Jobs
Administrative officer jobs are open across government agencies, healthcare systems, nonprofits, and higher education, from entry-level coordinators to senior administrative managers, with specializations in office operations, records management, and executive support. Scan the live roles below and apply to whichever ones fit.
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Are you an accomplished administrative executive ready to make a transformative impact at one of the nation’s premier academic medical centers? The David Geffen School of Medicine (DGSOM) at UCLA invites a dynamic, strategic, and collaborative leader to serve as Chief Administrative Officer (CAO) for the Departments of Pediatrics and Family Medicine.
This is an exceptional opportunity to lead the business and administrative operations of two complex, research-intensive academic departments while advancing the School’s four core missions: Education, Research, Clinical Care, and Community Engagement.
About the Departments
The Departments of Pediatrics and Family Medicine are integral to UCLA’s commitment to excellence in academic medicine, delivering innovative patient care, advancing groundbreaking research, educating the next generation of healthcare professionals, and serving our communities.
Together, these departments represent a substantial and diverse academic enterprise, with:
- More than $205 million in combined annual budgets, including approximately $78 million in sponsored project revenue.
- 413 faculty members engaged in clinical care, research, education, and community service.
- 213 residents and fellows participating in clinical and research training.
- 324 staff and non-faculty academics supporting the departments’ missions.
The departments share key administrative functions, including finance, human resources, academic personnel, purchasing, and medical education, creating opportunities for operational excellence, strategic alignment, and collaboration.
The Role
As Chief Administrative Officer, you will provide visionary leadership and strategic direction for the administrative and business operations of both departments. Working collaboratively with departmental and School leadership, you will play a pivotal role in positioning faculty, staff, and programs for continued success.
In this role, you will:
- Drive strategic and operational excellence by leading complex administrative functions and aligning resources with departmental and institutional priorities.
- Provide executive financial leadership, overseeing financial planning, budgeting, forecasting, analysis, and decision support for a combined enterprise exceeding $205 million annually.
- Lead and develop high-performing teams across finance, human resources, academic personnel, purchasing, medical education, and other administrative functions.
- Serve as a trusted strategic advisor to departmental leadership, providing thoughtful analysis, executive-level recommendations, and sound business solutions.
- Champion organizational effectiveness and change management, identifying opportunities to strengthen operations, improve processes, and support sustainable growth.
- Build collaborative partnerships across a highly matrixed academic medical environment, fostering collegial decision-making and alignment among diverse stakeholders.
- Promote a culture of integrity, accountability, and excellence, ensuring responsible stewardship of resources, operational compliance, and effective risk management.
Pay range: $13925.00 - $33658.33 a month
Qualifications
We are seeking an accomplished and forward-thinking executive with:
- A master’s degree in Business Administration, Health Care Administration, Public Health, or a related field, or an equivalent combination of education and relevant experience.
- At least seven years of progressively responsible management experience, including financial management and budget development, and five years of supervisory experience, with at least three years serving as a senior leader of a large clinical department or service line.
- Demonstrated success in strategic leadership, organizational planning, and change management within a complex, highly matrixed environment, preferably in a research-intensive medical school or health system.
- Advanced expertise in financial planning, analysis, and executive decision support within academic healthcare, research, or higher education.
- Exceptional interpersonal, negotiation, and communication skills, with the diplomacy and influence needed to build consensus and achieve results across diverse constituencies.
- Strong analytical judgment and the ability to synthesize complex information into clear, actionable executive recommendations.
- A proven commitment to integrity, transparency, accountability, and ethical leadership.
- A collaborative and decisive leadership style grounded in active listening, credibility, sound judgment, and respect for differing perspectives.
- Strong knowledge of industry standards, emerging trends, and regulatory requirements affecting academic medicine and healthcare administration.
At UCLA, you will join a community of distinguished faculty, dedicated professionals, and innovative leaders committed to transforming healthcare and advancing academic medicine.
As CAO, you will have the opportunity to:
- Shape the future of two essential academic departments, supporting their continued growth, innovation, and national impact.
- Influence strategic decisions that directly advance groundbreaking research, outstanding patient care, exceptional education, and meaningful community engagement.
- Lead a significant and multifaceted enterprise, developing administrative strategies and operational solutions that enable faculty and staff to thrive.
- Build and inspire collaborative teams, strengthening partnerships and creating an environment of trust, accountability, and continuous improvement.
This is more than an administrative leadership position—it is an opportunity to make a lasting impact on two vital departments and help advance the mission of one of the nation’s leading academic medical schools.
Ready to Make an Impact?
Join UCLA’s David Geffen School of Medicine and help shape the future of Pediatrics and Family Medicine. Bring your strategic vision, operational expertise, and passion for academic medicine to a leadership role where your contributions will make a meaningful difference.
Are you an accomplished administrative executive ready to make a transformative impact at one of the nation’s premier academic medical centers? The David Geffen School of Medicine (DGSOM) at UCLA invites a dynamic, strategic, and collaborative leader to serve as Chief Administrative Officer (CAO) for the Departments of Pediatrics and Family Medicine.
This is an exceptional opportunity to lead the business and administrative operations of two complex, research-intensive academic departments while advancing the School’s four core missions: Education, Research, Clinical Care, and Community Engagement.
About the Departments
The Departments of Pediatrics and Family Medicine are integral to UCLA’s commitment to excellence in academic medicine, delivering innovative patient care, advancing groundbreaking research, educating the next generation of healthcare professionals, and serving our communities.
Together, these departments represent a substantial and diverse academic enterprise, with:
- More than $205 million in combined annual budgets, including approximately $78 million in sponsored project revenue.
- 413 faculty members engaged in clinical care, research, education, and community service.
- 213 residents and fellows participating in clinical and research training.
- 324 staff and non-faculty academics supporting the departments’ missions.
The departments share key administrative functions, including finance, human resources, academic personnel, purchasing, and medical education, creating opportunities for operational excellence, strategic alignment, and collaboration.
The Role
As Chief Administrative Officer, you will provide visionary leadership and strategic direction for the administrative and business operations of both departments. Working collaboratively with departmental and School leadership, you will play a pivotal role in positioning faculty, staff, and programs for continued success.
In this role, you will:
- Drive strategic and operational excellence by leading complex administrative functions and aligning resources with departmental and institutional priorities.
- Provide executive financial leadership, overseeing financial planning, budgeting, forecasting, analysis, and decision support for a combined enterprise exceeding $205 million annually.
- Lead and develop high-performing teams across finance, human resources, academic personnel, purchasing, medical education, and other administrative functions.
- Serve as a trusted strategic advisor to departmental leadership, providing thoughtful analysis, executive-level recommendations, and sound business solutions.
- Champion organizational effectiveness and change management, identifying opportunities to strengthen operations, improve processes, and support sustainable growth.
- Build collaborative partnerships across a highly matrixed academic medical environment, fostering collegial decision-making and alignment among diverse stakeholders.
- Promote a culture of integrity, accountability, and excellence, ensuring responsible stewardship of resources, operational compliance, and effective risk management.
Pay range: $13925.00 - $33658.33 a month
Qualifications
We are seeking an accomplished and forward-thinking executive with:
- A master’s degree in Business Administration, Health Care Administration, Public Health, or a related field, or an equivalent combination of education and relevant experience.
- At least seven years of progressively responsible management experience, including financial management and budget development, and five years of supervisory experience, with at least three years serving as a senior leader of a large clinical department or service line.
- Demonstrated success in strategic leadership, organizational planning, and change management within a complex, highly matrixed environment, preferably in a research-intensive medical school or health system.
- Advanced expertise in financial planning, analysis, and executive decision support within academic healthcare, research, or higher education.
- Exceptional interpersonal, negotiation, and communication skills, with the diplomacy and influence needed to build consensus and achieve results across diverse constituencies.
- Strong analytical judgment and the ability to synthesize complex information into clear, actionable executive recommendations.
- A proven commitment to integrity, transparency, accountability, and ethical leadership.
- A collaborative and decisive leadership style grounded in active listening, credibility, sound judgment, and respect for differing perspectives.
- Strong knowledge of industry standards, emerging trends, and regulatory requirements affecting academic medicine and healthcare administration.
At UCLA, you will join a community of distinguished faculty, dedicated professionals, and innovative leaders committed to transforming healthcare and advancing academic medicine.
As CAO, you will have the opportunity to:
- Shape the future of two essential academic departments, supporting their continued growth, innovation, and national impact.
- Influence strategic decisions that directly advance groundbreaking research, outstanding patient care, exceptional education, and meaningful community engagement.
- Lead a significant and multifaceted enterprise, developing administrative strategies and operational solutions that enable faculty and staff to thrive.
- Build and inspire collaborative teams, strengthening partnerships and creating an environment of trust, accountability, and continuous improvement.
This is more than an administrative leadership position—it is an opportunity to make a lasting impact on two vital departments and help advance the mission of one of the nation’s leading academic medical schools.
Ready to Make an Impact?
Join UCLA’s David Geffen School of Medicine and help shape the future of Pediatrics and Family Medicine. Bring your strategic vision, operational expertise, and passion for academic medicine to a leadership role where your contributions will make a meaningful difference.
See All 68 Administrative Officer Jobs
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Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in administrative officer jobs.
- Three or more years of administrative or office coordination experience
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience managing calendars, correspondence, and meeting logistics for senior staff
- Familiarity with records management, filing systems, and document control procedures
- Associate or bachelor's degree in business administration, public administration, or a related field
- Ability to handle confidential information with discretion and in compliance with relevant policies
Tips for Your Administrative Officer Job Search
Tailor your resume to each sector
Administrative officer roles differ meaningfully between a federal agency, a hospital, and a nonprofit. Reframe the same experience using the language of each sector, procurement language for government, compliance language for healthcare, so your resume feels native to that environment.
Highlight systems and software by name
Hiring managers scan for specific tools: mention the scheduling systems, records platforms, and document management software you've used by name. Generic phrases like 'proficient in office software' get overlooked where named tools get attention.
Apply early to roles that fit
Migrate Mate lists administrative officer openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by organizational size
A solo administrative officer at a small nonprofit runs a broader range of tasks than one supporting a team inside a large agency. Read each posting for scope, not just title, and prioritize roles where the described responsibilities align with what you do best.
Prepare for scenario-based interview questions
Interviewers for administrative officer roles frequently ask how you've handled scheduling conflicts, confidential records, or competing executive priorities. Prepare two or three specific examples from past work before each interview, not generic answers about organization or communication skills.
Negotiate start date and remote arrangements separately
Many administrative officer roles list a standard start date and on-site requirement as defaults, not firm limits. After you receive an offer, address start date and hybrid flexibility as separate items rather than combining them into one ask, which gives each negotiation room to succeed.
Administrative Officer Jobs: Frequently Asked Questions
Which companies are hiring the most administrative officers?
Commonwealth of Pennsylvania, Aspirus Health, and RWJBarnabas Health are hiring the most administrative officers right now, with openings concentrated in California, New York, and New Jersey, based on current listings on Migrate Mate as of November 2026. Government agencies and large healthcare systems consistently account for a significant share of active postings.
How many administrative officer jobs are remote?
About 78% of administrative officer openings are fully remote or hybrid as of November 2026, though availability varies by industry. Roles focused on data entry, records processing, and document review tend to allow remote work more often than those requiring direct executive support or on-site facility coordination.
How do you become an administrative officer?
Start by building experience in office coordination, scheduling, or administrative support roles. Develop proficiency in common office software and document management systems. An associate or bachelor's degree in business or public administration strengthens your candidacy. From there, applying to entry-level administrative officer postings and demonstrating reliability and discretion is the clearest path to advancing into the role.
How do you get hired as an administrative officer with little experience?
Focus on roles in smaller organizations or government agencies that explicitly list entry-level candidates as welcome. Emphasize transferable skills such as calendar management, written communication, and file organization, even if gained through internships or volunteer work. Getting certified in a widely used office platform can offset limited formal experience and signal readiness to hiring managers.
What does the administrative officer interview process look like?
Most administrative officer interviews begin with a phone or video screen focused on your background and availability. A hiring manager interview follows, typically covering how you handle competing priorities, confidential information, and coordination across departments. Some employers add a short written or practical exercise, such as drafting a memo or organizing a sample schedule, before extending an offer.
Where can I find and apply to administrative officer jobs?
You can find and apply to administrative officer jobs on Migrate Mate, which lists current openings from employers across the United States. Search for roles that match your experience and location, then apply directly to each listing that fits.
See All 68 Administrative Officer Jobs
Find roles that match your experience and apply in just a few clicks.
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