Administrative Services Manager Jobs
Administrative Services Manager jobs are open across healthcare, government, education, finance, and corporate services, at every level from operations coordinator to director, with specializations in facilities management, records administration, and office operations. See the openings below and apply to the ones that match your experience.
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Job Number:
00138618Job Posting
: Nov 10, 2026, 1:24:33 PMClosing Date
: Nov 24, 2026, 11:59:00 PM Full-time Shift Start Time: 8:00 A.M. Shift End Time: 4:00 P.M.Organization
: Health and Hospital SystemsPLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.
JOB SUMMARY RWDSU LOCAL 200
The Administrative Assistant III will serve a pivotal role providing staff support to both primarily the Health Center and the Department Leadership Team and provide support on a daily basis for Patient Satisfaction initiatives. This position will perform the following on a daily basis: schedule and organize meetings, conferences and presentations; manage calendars; act as receptionist; address departmental communication by responding to inquiries via email and phone; prepare simple correspondence; update budgets and review expense reports; maintain inventory; update and maintain department records; assist with onboarding new personnel; monitor the credentialing process; liaise with other departments and personnel; and performs all other related duties as assigned
Typical Duties
- Maintains documents related to compliance with legal and regulatory bodies and the operation of the department.
- Distributes copies of current and updated policies procedures, protocols, interagency agreements and directives to all departmental services.
- Orients new hires to time and attendance requirements and departmental expectations.
- Assists in planning and maintaining the department budget and staffing.
- Prepares documents related to the hiring process, including Requests to Hire, and candidate packets.
- Completes purchase requisitions and any other documents needed for equipment and reimbursements.
- Adheres to the Cook County Health & Hospitals System (CCHHS) and departmental confidentiality policies related to patient care and sensitive activities, including personnel related actions.
- Determines priority of work as assigned and completes assignments by intended target dates.
- Completes clerical duties including answering the telephone, responding to correspondence, sorting and distributing the mail, filing, typing, and other clerical responsibilities as assigned.
- Performs payroll functions for department, including the completion of payroll correction forms and maintenance of leave documents, monitors time and attendance.
- Maintains a database to monitor time and attendance, including tardiness, dock time, FMLA use and missing punches for every department employee and contractor.
- Submits requests for the repair and maintenance of office equipment for the department; maintains a par stock of supplies for the department.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- High School diploma or GED is required (Must provide proof at time of interview)
- A minimum of Three (3) years of prior experience providing administrative support to a department or a member of management is required
- One (1) year of experience with one or more the following activities: scheduling events with multiple participants, updating records and reports, and experience responding to basic e-mail communications is required
- Intermediate experience in Microsoft Office applications including Excel, Word, and PowerPoint (MS Office testing will be administered, 70% minimum proficiency rate is required.)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Knowledge, Skills, Abilities and Other Characteristics
- Intermediate knowledge of Microsoft Office
- Knowledge of departmental and hospital policies/procedures
- Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
- Strong customer service and empathy skills
- Demonstrates good computer and typing skills
- Demonstrate good phone and email etiquette skills with strong response times
- Demonstrate analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills
- Demonstrate attention to detail, accuracy and precision
- Ability to prioritize, plan, and organize projects and tasks
- Ability to multi-task and meet deadlines in a fast paced and stressful environment
- Ability to adhere to department policies and standards utilizing best practices
- Ability to maintain a professional demeanor and composure when challenged
- Ability to function autonomously and as a team member in a multidisciplinary team
Physical and Environmental Demands
This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.
For purposes of the American with Disabilities Act, “Typical Duties” are essential job functions.
When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To Take advantage of the preference a Veteran must:
- Meet minimum qualifications for the position
- Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"
- Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at time of application filing. Please note: If you have multiple DD 214's, DD 215's, or NGB 22's, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department or Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW
BENEFITS PACKAGE
- Medical, Dental, and Vision Coverage
- Basic Term Life Insurance
- Pension Plan
- Deferred Compensation Program
- Paid Holidays, Vacation, and Sick Time
- You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
Job Number:
00138618Job Posting
: Nov 10, 2026, 1:24:33 PMClosing Date
: Nov 24, 2026, 11:59:00 PM Full-time Shift Start Time: 8:00 A.M. Shift End Time: 4:00 P.M.Organization
: Health and Hospital SystemsPLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.
JOB SUMMARY RWDSU LOCAL 200
The Administrative Assistant III will serve a pivotal role providing staff support to both primarily the Health Center and the Department Leadership Team and provide support on a daily basis for Patient Satisfaction initiatives. This position will perform the following on a daily basis: schedule and organize meetings, conferences and presentations; manage calendars; act as receptionist; address departmental communication by responding to inquiries via email and phone; prepare simple correspondence; update budgets and review expense reports; maintain inventory; update and maintain department records; assist with onboarding new personnel; monitor the credentialing process; liaise with other departments and personnel; and performs all other related duties as assigned
Typical Duties
- Maintains documents related to compliance with legal and regulatory bodies and the operation of the department.
- Distributes copies of current and updated policies procedures, protocols, interagency agreements and directives to all departmental services.
- Orients new hires to time and attendance requirements and departmental expectations.
- Assists in planning and maintaining the department budget and staffing.
- Prepares documents related to the hiring process, including Requests to Hire, and candidate packets.
- Completes purchase requisitions and any other documents needed for equipment and reimbursements.
- Adheres to the Cook County Health & Hospitals System (CCHHS) and departmental confidentiality policies related to patient care and sensitive activities, including personnel related actions.
- Determines priority of work as assigned and completes assignments by intended target dates.
- Completes clerical duties including answering the telephone, responding to correspondence, sorting and distributing the mail, filing, typing, and other clerical responsibilities as assigned.
- Performs payroll functions for department, including the completion of payroll correction forms and maintenance of leave documents, monitors time and attendance.
- Maintains a database to monitor time and attendance, including tardiness, dock time, FMLA use and missing punches for every department employee and contractor.
- Submits requests for the repair and maintenance of office equipment for the department; maintains a par stock of supplies for the department.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
- High School diploma or GED is required (Must provide proof at time of interview)
- A minimum of Three (3) years of prior experience providing administrative support to a department or a member of management is required
- One (1) year of experience with one or more the following activities: scheduling events with multiple participants, updating records and reports, and experience responding to basic e-mail communications is required
- Intermediate experience in Microsoft Office applications including Excel, Word, and PowerPoint (MS Office testing will be administered, 70% minimum proficiency rate is required.)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Knowledge, Skills, Abilities and Other Characteristics
- Intermediate knowledge of Microsoft Office
- Knowledge of departmental and hospital policies/procedures
- Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
- Strong customer service and empathy skills
- Demonstrates good computer and typing skills
- Demonstrate good phone and email etiquette skills with strong response times
- Demonstrate analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills
- Demonstrate attention to detail, accuracy and precision
- Ability to prioritize, plan, and organize projects and tasks
- Ability to multi-task and meet deadlines in a fast paced and stressful environment
- Ability to adhere to department policies and standards utilizing best practices
- Ability to maintain a professional demeanor and composure when challenged
- Ability to function autonomously and as a team member in a multidisciplinary team
Physical and Environmental Demands
This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.
For purposes of the American with Disabilities Act, “Typical Duties” are essential job functions.
When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To Take advantage of the preference a Veteran must:
- Meet minimum qualifications for the position
- Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"
- Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at time of application filing. Please note: If you have multiple DD 214's, DD 215's, or NGB 22's, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department or Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW
BENEFITS PACKAGE
- Medical, Dental, and Vision Coverage
- Basic Term Life Insurance
- Pension Plan
- Deferred Compensation Program
- Paid Holidays, Vacation, and Sick Time
- You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
See All 239+ Administrative Services Manager Jobs
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Find JobsAdministrative Services Manager Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administrative services manager jobs.
- Bachelor's degree in business administration, facilities management, or a related field
- 5 or more years of experience managing administrative or facilities operations
- Demonstrated experience overseeing budgets, vendor contracts, and procurement processes
- Proficiency with facilities management software and office productivity suites
- Certified Administrative Professional (CAP) or Facilities Management Professional (FMP) credential preferred
- Strong project management skills with experience coordinating cross-departmental initiatives
Tips for Your Administrative Services Manager Job Search
Tailor your resume for facilities versus records
Administrative services manager roles split hard between facilities-heavy and records-heavy work. Lead with the matching specialty on your resume. Hiring managers scanning 50 applications will skip a generic summary that doesn't signal which side you belong on.
Quantify vendor contracts and cost reductions
Employers expect budget ownership at this level. Replace vague bullets like 'managed vendors' with the number of contracts you oversaw and any cost savings you delivered. Dollar figures and percentages make your operations impact concrete and comparable.
Apply early to roles that fit
Migrate Mate lists administrative services manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by industry before applying
Compliance requirements differ sharply between healthcare, government, and private sector administrative roles. Target postings in sectors where you already know the regulatory environment, because interviewers will probe your familiarity with HIPAA, OSHA, or records retention rules specific to their industry.
Prepare a scenario answer on office consolidations
Behavioral interviews for this role almost always include a question about managing a facility move, departmental restructuring, or vendor transition. Prep a specific example with a timeline, the stakeholders involved, and the outcome before your first screening call.
Negotiate scope before negotiating pay
Administrative services manager titles vary wildly in responsibility. Before your final-round conversation, clarify whether the role owns the facilities budget, manages direct reports, or handles procurement. Scope determines your leverage and your long-term growth path at that organization.
Administrative Services Manager Jobs: Frequently Asked Questions
Which companies are hiring the most administrative services managers?
Tennessee State Government, FirstEnergy, and Allied Universal Event Services are hiring the most administrative services managers right now, with openings concentrated in California, Ohio, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal agencies, and large financial institutions consistently post the highest volumes of these roles.
How many administrative services manager jobs are remote?
About 47% of administrative services manager openings are fully remote or hybrid as of November 2026, though the share varies significantly by specialization. Records administration and compliance-focused roles tend to offer more remote flexibility, while facilities management positions almost always require on-site presence.
How do you become an administrative services manager?
Start with a bachelor's degree in business administration or a related field, then build experience in office coordination, facilities oversight, or operations support roles. Move into a supervisory position to develop direct report management skills, pursue a credential like the CAP or FMP to signal specialization, and document measurable outcomes like budget savings and vendor performance improvements.
Can you get hired as an administrative services manager without direct management experience?
Some employers will consider candidates who have led projects or cross-functional initiatives without holding a formal management title. Frame your experience around ownership, decision-making, and outcomes rather than hierarchy. Government and nonprofit employers are often more open to promoting strong individual contributors into first-time management roles than large private-sector organizations.
What does the administrative services manager interview process look like?
Most employers run a phone or video screen, followed by one or two rounds of behavioral interviews focused on budget management, vendor negotiations, and operational problem-solving. A panel interview with HR and department heads is common at larger organizations. Some employers include a written scenario or a facility walkthrough as part of the final round.
Where can I find and apply to administrative services manager jobs?
You can find and apply to administrative services manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your specialization and experience level, then apply directly to each listing that fits.
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Find roles that match your experience and apply in just a few clicks.
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