Administrative Team Lead Jobs
Administrative Team Lead jobs are open across healthcare, education, finance, government, and corporate operations, from coordinator-level to senior and director-adjacent roles, with common specializations in office management, executive support, and cross-departmental workflow coordination. Scan the live roles below and apply to whichever ones fit.
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Job Description
We are a fast-paced real estate team seeking an organized, motivated, and tech-savvy Administrative Assistant to support our daily operations and growing business.
The ideal candidate is detail-oriented, proactive, comfortable with technology, and able to manage multiple tasks efficiently. This is a great opportunity for someone looking to gain hands-on experience in real estate while working alongside a successful, high-producing, and dynamic team.
Key Responsibilities
- Provide day-to-day administrative and clerical support.
- Answer incoming phone calls, take messages, and direct inquiries.
- Maintain a clean, organized, and professional office environment.
- Monitor office supplies, manage inventory, and coordinate restocking.
- Assist with data entry, spreadsheets, document preparation, and digital file management.
- Create and edit basic marketing materials using Canva.
- Assist with real estate paperwork, listings, and general administrative tasks.
- Support additional office projects and responsibilities as needed.
Qualifications & Skills
- Strong computer skills and ability to quickly learn new software.
- Proficiency in Google Workspace (Sheets, Docs, Drive, Gmail, Calendar).
- Familiarity with Microsoft Office (Excel, Word, Outlook).
- Experience with Canva or similar design platforms.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills.
- Professional phone etiquette and customer service skills.
- Detail-oriented, dependable, and able to work independently.
- Positive attitude, strong work ethic, and willingness to learn.
Preferred but Not Required:
- Previous administrative, customer service, or real estate experience.
- Familiarity with CRM systems, MLS platforms, or real estate software.
- Basic marketing, social media, or graphic design experience.
What We Offer
- Collaborative and professional work environment.
- Hands-on experience in office administration and real estate operations.
- Opportunity to develop new skills and grow professionally.
- Training and support to learn industry-specific systems and processes.
Pay: $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Administrative Team Lead Jobs by Experience Level
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Find Administrative Team Lead JobsAdministrative Team Lead Job Market
Who's Hiring
- Macy's15
- Siemens3
- Geisinger2
- Transformations Care Network2
- TD1
What Employers Look For
The qualifications that appear most often in administrative team lead jobs.
- Three or more years of administrative or office coordination experience with supervisory duties
- Proficiency in office productivity suites such as Microsoft Office or Google Workspace
- Experience managing calendars, scheduling, and travel logistics for teams or executives
- Strong written and verbal communication skills for cross-departmental correspondence
- Familiarity with document management systems and digital recordkeeping tools
- Associate or bachelor's degree in business administration or a related field
Tips for Your Administrative Team Lead Job Search
Tailor your resume to show team impact
Administrative team lead roles require proof you've coordinated people, not just tasks. Quantify outcomes like how many direct reports you've supported, how you improved office workflows, or how you reduced scheduling conflicts across departments.
Highlight cross-functional coordination experience
Hiring managers want to see that you've worked across teams, not just within one department. Call out specific examples where you aligned schedules, communicated policy changes, or served as the operational link between leadership and support staff.
Apply early to roles that fit
Migrate Mate lists administrative team lead openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by industry to sharpen your pitch
Administrative team lead duties shift meaningfully between healthcare, legal, and corporate settings. When you find a role in a specific sector, reframe your cover letter around that industry's pace, compliance expectations, and coordination style rather than using a generic template.
Prepare for behavioral questions about conflict resolution
Interviewers frequently ask how you've handled disputes between staff, miscommunications with vendors, or breakdowns in scheduling. Prepare two or three real scenarios that show how you identified the issue, stepped in calmly, and produced a workable outcome.
Negotiate scope before negotiating anything else
Before discussing compensation, clarify how many people you'll oversee, which departments you'll coordinate with, and whether the role includes budget authority. These details directly affect your leverage and reveal whether the posting matches your actual target level.
Administrative Team Lead Jobs: Frequently Asked Questions
Which companies are hiring the most administrative team leads?
Macy's, Siemens, and Geisinger are hiring the most administrative team leads right now, with openings concentrated in California, Florida, and New York, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large professional services firms tend to post the highest volume of these roles consistently.
How many administrative team lead jobs are remote?
About 50% of administrative team lead openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry. Sub-functions like executive scheduling coordination and document management tend to offer more remote flexibility than roles that require on-site staff supervision or facilities oversight.
How do you become an administrative team lead?
Start by building several years of hands-on administrative experience in a role that exposes you to scheduling, correspondence, and office operations. Take on informal leadership tasks like onboarding new staff, training colleagues on systems, or coordinating across departments. Demonstrating that you can manage workflows and people without a formal title is what most hiring managers look for before promoting or hiring into a lead role.
Can you get hired as an administrative team lead with little experience?
Yes, especially if you've held senior administrative roles where you informally supervised others or owned end-to-end processes. Emphasize any time you trained colleagues, stepped in for a manager, or coordinated multi-person projects. Some employers, particularly in healthcare and education, will hire candidates into lead roles with strong coordintor experience even without a prior title that says 'lead' or 'supervisor.'
What does the administrative team lead interview process look like?
Most processes include an initial phone screen with HR, followed by a panel or one-on-one interview with the hiring manager and sometimes a department head. You'll typically face a mix of behavioral questions about how you've handled team conflicts or tight deadlines and situational questions testing your judgment on prioritization. Some employers add a short written exercise or ask you to walk through how you'd handle a realistic scheduling or staffing scenario.
Where can I find and apply to administrative team lead jobs?
You can find and apply to administrative team lead jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your industry background and experience level, then apply directly to each listing that fits.
See All 47 Administrative Team Lead Jobs
Find roles that match your experience and apply in just a few clicks.
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