Executive Liaison Jobs
Executive Liaison jobs are open across government, healthcare, nonprofit, and corporate sectors, from entry-level administrative roles to senior director of government affairs positions, with specializations in legislative affairs, stakeholder engagement, and interagency coordination. See the openings below and apply to the ones that match your experience.
Find Executive Liaison JobsOverview
Showing 5 of 23+ Executive Liaison jobs
Executive Assistant & Board Liaison
Conshohocken, PA | Full Time, Salary | $70,000 - $80,000
We believe that great people build great communities.
We are looking for an Executive Assistant & Board Liaison to provide high-level administrative and organizational support to the President & CEO and Board of Directors of the Greater Philadelphia YMCA. This is a highly visible role that helps keep executive priorities moving forward, supports effective board governance, and ensures that important meetings, communications, and initiatives are coordinated with care and precision.
You'll work closely with executive leadership, board members, and teams across the organization to manage competing priorities, anticipate needs, and keep essential processes running smoothly. If you're an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgment, and enjoys being a trusted partner to organizational leaders, we'd love to meet you.
Some rewards for joining our team:
- Free YMCA membership—access to all branches!
- Flexible work schedule
- Sweet discounts on child care and summer camp programs
- Medical, Dental, Vision, Disability, and Life Insurances
- Generous Paid Time Off + 7 paid holidays throughout the year
- Planning for your future? Ask us how we do it at the Y—it's awesome!
- Supplemental insurance benefits
- Bachelor's degree in Business Administration, Communications, Nonprofit Management, Public Administration, or a related field preferred; equivalent combinations of education and experience considered
- 3+ years of experience supporting senior executives or boards preferred
- Experience managing complex executive calendars, coordinating meetings, and balancing competing priorities
- Strong organizational, communication, and problem-solving skills with exceptional attention to detail
- Advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, and Teams
- Excellent judgment, discretion, and professionalism when handling confidential or sensitive information
- Strong project coordination skills and the ability to work effectively with executives, board members, and colleagues across the organization
- Working knowledge of Robert's Rules of Order
- Experience in a nonprofit, education, membership, or mission-driven organization preferred
- Manage the President & CEO's calendar, scheduling, meetings, travel arrangements, correspondence, and other executive administrative priorities
- Prepare agendas, presentations, reports, briefing materials, meeting summaries, and other executive communications
- Serve as the primary administrative liaison to the Board of Directors and its committees, coordinating meetings, governance calendars, and board-related communications
- Prepare and distribute board materials, maintain official meeting minutes, and support accurate governance records in accordance with established procedures
- Administer the board portal and support board member onboarding, committee assignments, elections, annual disclosures, and governance activities
- Coordinate Executive Leadership Team meetings, track action items and deadlines, and support follow-through on strategic initiatives and executive-level projects
- Maintain confidential executive records, coordinate documents requiring CEO approval or signature, and support expense reporting and office administration
- Support board retreats, leadership planning sessions, annual meetings, and other special organizational events
- Build positive relationships with board members, organizational leaders, and internal stakeholders while serving as a professional representative of the Office of the President & CEO
- Identify opportunities to improve administrative systems, communication, and executive office workflows
- A highly visible role working closely with the President & CEO and Board of Directors
- The opportunity to support organizational leadership, board governance, and initiatives that help shape the YMCA's future
- A collaborative environment where your organization, judgment, and ability to anticipate needs will make a meaningful difference
- A varied role that combines executive support, governance coordination, relationship-building, and project management
- Meaningful work supporting an organization dedicated to strengthening communities throughout Greater Philadelphia
After reading this, if you're thinking "this is me," we want to meet you!
Get the ball rolling with our quick, 3-minute online application.
The Greater Philadelphia YMCA is an equal opportunity employer. The Y considers all applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, or status as a Vietnam-era or special disabled veteran or other protected classification and in accordance with applicable laws.
Executive Assistant & Board Liaison
Conshohocken, PA | Full Time, Salary | $70,000 - $80,000
We believe that great people build great communities.
We are looking for an Executive Assistant & Board Liaison to provide high-level administrative and organizational support to the President & CEO and Board of Directors of the Greater Philadelphia YMCA. This is a highly visible role that helps keep executive priorities moving forward, supports effective board governance, and ensures that important meetings, communications, and initiatives are coordinated with care and precision.
You'll work closely with executive leadership, board members, and teams across the organization to manage competing priorities, anticipate needs, and keep essential processes running smoothly. If you're an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgment, and enjoys being a trusted partner to organizational leaders, we'd love to meet you.
Some rewards for joining our team:
- Free YMCA membership—access to all branches!
- Flexible work schedule
- Sweet discounts on child care and summer camp programs
- Medical, Dental, Vision, Disability, and Life Insurances
- Generous Paid Time Off + 7 paid holidays throughout the year
- Planning for your future? Ask us how we do it at the Y—it's awesome!
- Supplemental insurance benefits
- Bachelor's degree in Business Administration, Communications, Nonprofit Management, Public Administration, or a related field preferred; equivalent combinations of education and experience considered
- 3+ years of experience supporting senior executives or boards preferred
- Experience managing complex executive calendars, coordinating meetings, and balancing competing priorities
- Strong organizational, communication, and problem-solving skills with exceptional attention to detail
- Advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, and Teams
- Excellent judgment, discretion, and professionalism when handling confidential or sensitive information
- Strong project coordination skills and the ability to work effectively with executives, board members, and colleagues across the organization
- Working knowledge of Robert's Rules of Order
- Experience in a nonprofit, education, membership, or mission-driven organization preferred
- Manage the President & CEO's calendar, scheduling, meetings, travel arrangements, correspondence, and other executive administrative priorities
- Prepare agendas, presentations, reports, briefing materials, meeting summaries, and other executive communications
- Serve as the primary administrative liaison to the Board of Directors and its committees, coordinating meetings, governance calendars, and board-related communications
- Prepare and distribute board materials, maintain official meeting minutes, and support accurate governance records in accordance with established procedures
- Administer the board portal and support board member onboarding, committee assignments, elections, annual disclosures, and governance activities
- Coordinate Executive Leadership Team meetings, track action items and deadlines, and support follow-through on strategic initiatives and executive-level projects
- Maintain confidential executive records, coordinate documents requiring CEO approval or signature, and support expense reporting and office administration
- Support board retreats, leadership planning sessions, annual meetings, and other special organizational events
- Build positive relationships with board members, organizational leaders, and internal stakeholders while serving as a professional representative of the Office of the President & CEO
- Identify opportunities to improve administrative systems, communication, and executive office workflows
- A highly visible role working closely with the President & CEO and Board of Directors
- The opportunity to support organizational leadership, board governance, and initiatives that help shape the YMCA's future
- A collaborative environment where your organization, judgment, and ability to anticipate needs will make a meaningful difference
- A varied role that combines executive support, governance coordination, relationship-building, and project management
- Meaningful work supporting an organization dedicated to strengthening communities throughout Greater Philadelphia
After reading this, if you're thinking "this is me," we want to meet you!
Get the ball rolling with our quick, 3-minute online application.
The Greater Philadelphia YMCA is an equal opportunity employer. The Y considers all applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, or status as a Vietnam-era or special disabled veteran or other protected classification and in accordance with applicable laws.
Executive Liaison Jobs by Experience Level
See All 23 Executive Liaison Jobs
Find roles that match your experience and apply in just a few clicks.
Find Executive Liaison JobsExecutive Liaison Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in executive liaison jobs.
- Five or more years of experience supporting C-suite or senior government officials
- Demonstrated ability to manage complex schedules, briefings, and high-stakes correspondence
- Strong written and verbal communication skills for executive-level audiences
- Experience coordinating across departments, agencies, or external partner organizations
- Proficiency with office productivity tools and document management systems
- Bachelor's degree in public administration, communications, political science, or a related field
Tips for Your Executive Liaison Job Search
Tailor your resume to communication outcomes
Executive liaison roles are won on proof of coordination results. Reframe bullet points around specific outcomes: briefings delivered, stakeholders aligned, or communication gaps resolved. Generic administrative language won't distinguish you from an executive assistant applicant.
Highlight your experience with senior executives
Hiring managers for liaison roles scan for direct exposure to C-suite or elected officials. Name the seniority level of leaders you've supported, the size of their offices, and the types of decisions you facilitated. Vague references to supporting leadership don't land the same way.
Apply early to roles that fit
Migrate Mate lists executive liaison openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by sector not just title
The day-to-day work of an executive liaison differs sharply between federal agencies, hospital systems, and private corporations. Filter openings by industry so your experience maps to the actual stakeholder environment, not just the job title.
Prepare for scenario-based interview questions
Interviewers for liaison roles commonly ask how you've managed competing priorities between senior leaders or handled a breakdown in communication between departments. Prepare two or three specific stories with clear context, action, and resolution before your first round.
Negotiate scope before you negotiate salary
Liaison roles vary enormously in authority. Before accepting an offer, clarify whether you have decision-making access or only facilitate it, which leaders you report to directly, and whether the role has a defined escalation path. These shape the role's long-term value more than starting pay.
Executive Liaison Jobs: Frequently Asked Questions
Which companies are hiring the most executive liaisons?
HealthFlex Home Health and Hospice, Home Or Away, and Celldex Therapeutics are hiring the most executive liaisons right now, with openings concentrated in California, New York, and Georgia, based on current listings on Migrate Mate as of November 2026. Demand tends to cluster in organizations with large government affairs, interagency coordination, or executive communications functions.
How many executive liaison jobs are remote?
About 63% of executive liaison openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common given the access-dependent nature of the work. Sub-areas like communications coordination and document management tend to offer the most flexible arrangements, while roles tied to legislative affairs or in-person briefings are typically on-site.
How do you become an executive liaison?
Start by building a foundation in administrative coordination, executive support, or government affairs, ideally in an environment where you interact directly with senior decision-makers. Develop strong written communication skills, learn how to manage competing priorities under time pressure, and seek out roles that require cross-departmental coordination. Moving from executive assistant or program coordinator positions is a common path, particularly in public sector and healthcare organizations.
How do you get hired as an executive liaison with little experience?
Focus on roles in government, nonprofit, or healthcare organizations that hire coordinator-level liaison staff and offer a path to more senior responsibilities. Emphasize any experience managing schedules, drafting communications, or coordinating meetings for senior leaders, even if that work was part of a broader role. Demonstrating that you can represent an executive's voice accurately and handle confidential information with discretion matters more than a formal liaison title on your resume.
What does the executive liaison interview process look like?
Most executive liaison interview processes include an initial screening call with HR or a recruiter, followed by one or two rounds with the hiring executive or department head. Expect scenario-based questions about how you've handled communication breakdowns, managed competing stakeholder demands, or maintained discretion in sensitive situations. Some organizations include a writing sample or a brief exercise simulating a stakeholder communication task.
Where can I find and apply to executive liaison jobs?
You can find and apply to executive liaison jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and sector, then apply directly to each listing that fits.
See All 23 Executive Liaison Jobs
Find roles that match your experience and apply in just a few clicks.
Find Executive Liaison Jobs