Front Office Specialist Jobs
Front Office Specialist jobs are open across healthcare, hospitality, legal, and corporate settings, from entry-level to senior coordinator roles, with specializations in patient intake, guest services, and administrative operations. Find a role that fits below and apply directly.
Find Front Office Specialist JobsOverview
Showing 5 of 127+ Front Office Specialist jobs
Position: Patient Service Specialist
Location: Northfield, NJ
Type of Employment: Full time
Schedule: Weekdays - 40 hours weekly (3 evenings until 7pm)
Compensation: $19 to $22/hour (Pending experience)
When patients enter our outpatient physical therapy center in Northfield, we want them to have an exceptional experience – starting at the front desk. That’s where you come in. As a patient service specialist, you’ll manage both the patient side and business side of our center. Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room.
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Check out the video below for additional insight into the work of our Patient Service Specialists!
Responsibilities:
- Greet and register patients and provide information about what to expect during their visit and information about their next appointment as they check out
- Schedule patient appointments in person and via phone
- Regular communication with parties such as attorney offices, insurance companies and translation companies, market operational leaders and business development team
- Collect co-pays from patients, manage payer approvals and conduct insurance authorizations and verifications
Minimum Qualifications:
- High School Diploma or GED required
- Health Care Experience
- 1 Year of Front Desk Experience
- 1 Year of Medical Office Experience
Equal Opportunity Employer/including Disabled/Veterans.
Position: Patient Service Specialist
Location: Northfield, NJ
Type of Employment: Full time
Schedule: Weekdays - 40 hours weekly (3 evenings until 7pm)
Compensation: $19 to $22/hour (Pending experience)
When patients enter our outpatient physical therapy center in Northfield, we want them to have an exceptional experience – starting at the front desk. That’s where you come in. As a patient service specialist, you’ll manage both the patient side and business side of our center. Don’t underestimate the impact you can make on every patient’s care experience, even before they leave the waiting room.
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Check out the video below for additional insight into the work of our Patient Service Specialists!
Responsibilities:
- Greet and register patients and provide information about what to expect during their visit and information about their next appointment as they check out
- Schedule patient appointments in person and via phone
- Regular communication with parties such as attorney offices, insurance companies and translation companies, market operational leaders and business development team
- Collect co-pays from patients, manage payer approvals and conduct insurance authorizations and verifications
Minimum Qualifications:
- High School Diploma or GED required
- Health Care Experience
- 1 Year of Front Desk Experience
- 1 Year of Medical Office Experience
Equal Opportunity Employer/including Disabled/Veterans.
See All 127+ Front Office Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Front Office Specialist JobsFront Office Specialist Job Market
Who's Hiring
- Select Physical Therapy45
- NovaCare18
- RUSH Physical Therapy7
- Physiotherapy Associates6
- American Vision Partners4
What Employers Look For
The qualifications that appear most often in front office specialist jobs.
- High school diploma or associate degree in a related administrative field
- One to three years of front desk or administrative support experience
- Proficiency with scheduling software, office productivity suites, and multi-line phone systems
- Strong verbal communication and customer service skills in fast-paced environments
- Experience with electronic health records or property management systems depending on industry
- Ability to manage check-in and check-out processes, visitor logs, and confidential records accurately
Tips for Your Front Office Specialist Job Search
Tailor your resume to each setting
A front office specialist resume for a medical practice needs different keywords than one for a hotel or law firm. Mirror the language in each posting, whether that is patient scheduling, guest relations, or client intake, so your application clears automated screening.
Highlight software fluency by industry
Employers in healthcare look for experience with electronic health record platforms, while hospitality employers want property management system knowledge. Name the specific systems you have used rather than listing general computer skills, which tells hiring managers nothing useful.
Apply early to roles that fit
Migrate Mate lists front office specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a front office certification before applying
A Certified Medical Administrative Assistant credential or a front office professional certificate from a recognized provider moves your resume above candidates with identical work histories. Earning one before you apply signals you are ready to work without additional training.
Prepare for scenario-based interview questions
Interviewers for front office roles test how you handle a difficult visitor, a ringing multi-line phone, and a scheduling conflict at the same time. Practice narrating a specific past situation where you managed competing demands at the front desk calmly and accurately.
Negotiate schedule before accepting an offer
Front office hours often include early mornings, evenings, or weekends depending on the facility. Clarify shift expectations and rotation policies during the offer conversation, not after you start, so you can commit confidently and avoid early turnover that follows you on a resume.
Front Office Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most front office specialists?
Select Physical Therapy, NovaCare, and RUSH Physical Therapy are hiring the most front office specialists right now, with openings concentrated in Texas, Florida, and Georgia, based on current listings on Migrate Mate as of November 2026. Healthcare networks and hospitality groups consistently account for the largest share of active postings.
How many front office specialist jobs are remote?
About 8% of front office specialist openings are fully remote or hybrid as of November 2026, reflecting the hands-on, in-person nature of most front desk roles. The sub-areas most likely to offer remote or hybrid arrangements are administrative coordination and virtual receptionist positions, where in-person patient or guest contact is not required.
How do you become a front office specialist?
Start by completing a high school diploma or an associate degree in office administration, healthcare administration, or a related field. Build experience through entry-level receptionist or administrative assistant roles to develop scheduling, phone management, and visitor coordination skills. Earn a recognized front office or medical administrative certification to strengthen your resume, then apply to openings that match your industry focus.
Can you get hired as a front office specialist with no experience?
Yes, many employers hire candidates with no direct front office experience if you can demonstrate strong customer service skills from retail, food service, or volunteer work. Focus on roles labeled entry-level or training provided, emphasize any scheduling, phone handling, or point-of-sale experience you have, and lead with a certification if you have completed one to offset the experience gap.
What does the front office specialist interview process look like?
Most front office specialist interviews involve a phone or video screen with HR, followed by an in-person interview with the office manager or department supervisor. Expect scenario questions about handling difficult visitors, managing a busy check-in desk, and resolving scheduling conflicts. Some employers add a brief skills assessment covering typing speed, phone etiquette, or familiarity with scheduling software before extending an offer.
Where can I find and apply to front office specialist jobs?
You can find and apply to front office specialist jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles by location or setting, find the listings that fit your background and availability, and apply directly to each one.
See All 127+ Front Office Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Front Office Specialist Jobs