Assistant Corporate Secretary Jobs
Assistant Corporate Secretary jobs are open across financial services, healthcare, real estate, and publicly traded corporations, from entry-level to senior roles, with specializations in board governance, securities compliance, and regulatory filings. See the openings below and apply to the ones that match your experience.
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About Kirkland & Ellis
At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
What You’ll Do
Kirkland & Ellis LLP is seeking an experienced Practice Assistant to join our Chicago office. This role is ideal for a highly organized, service-oriented professional who thrives in a fast-paced legal environment and enjoys supporting attorneys, paralegals, and clients with exceptional administrative and document management support.
Position Overview
The Practice Assistant will provide comprehensive support to attorneys and paralegals across multiple practice areas. Responsibilities include complex calendar management, meeting coordination, travel planning, expense reporting, new business intake, attorney time entry, and serving as a key liaison between attorneys, clients, and internal business services teams. This position also supports the preparation, editing, and formatting of legal documents, spreadsheets, presentations, and correspondence. Some personal work may be required.
Strong candidates are proactive, detail-oriented, and able to manage multiple competing priorities while maintaining a high level of accuracy and client service. The ability to anticipate needs, exercise sound judgment, and adapt in a dynamic environment is essential. Occasional travel may be required to support trial or business needs.
Key Responsibilities
- Manage complex attorney calendars and scheduling through Outlook.
- Coordinate meetings, conference calls, and travel arrangements.
- Process conflict checks, new client/new matter requests, expense reports, and attorney time entry.
- Conduct internet research and provide general administrative support.
- Partner closely with internal departments including Conference Center, Reprographics, Digital Services, Accounting, and Court Services to ensure seamless support.
- Prepare, revise, proofread, format, and finalize legal documents, correspondence, memoranda, presentations, and spreadsheets.
- Utilize Microsoft 365, Adobe, Workshare Compare, and document management systems to support document production.
- Transcribe meeting notes, dictation, and other records as needed.
- Maintain electronic and physical files in accordance with firm policies and procedures using LegalKEY and document management systems.
- Deliver outstanding support to attorneys, paralegals, and clients.
- Collaborate effectively with fellow Practice Assistants and business professionals.
- Prioritize workload efficiently while proactively addressing requests and concerns.
What You’ll Bring
Required
- Minimum 5+ years of corporate legal support experience.
- High school diploma.
- Advanced Microsoft Word skills with strong document formatting capabilities.
- Minimum typing speed of 55+ WPM.
- Exceptional organizational, multitasking, and communication skills.
- Ability to work overtime and travel as business needs require.
Preferred
- Bachelor's degree or Paralegal Certificate.
- Experience with Adobe Acrobat, Microsoft PowerPoint, and Excel.
- Exposure to deposition and hearing preparation.
What We're Looking For
- Strong attention to detail and accuracy
- Exceptional client service skills
- Proactive planning and organization
- Technical expertise and adaptability
- Strong written and verbal communication skills
- Relationship-building and teamwork capabilities
- Sound judgment and problem-solving abilities
Join Kirkland & Ellis and become part of a collaborative team that delivers exceptional support to some of the world's leading attorneys and clients.
Compensation
The base salary range below represents the low and high end of the salary range for this position in Chicago. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range:
Chicago: $61,000 - $149,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-MK1
About Kirkland & Ellis
At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
What You’ll Do
Kirkland & Ellis LLP is seeking an experienced Practice Assistant to join our Chicago office. This role is ideal for a highly organized, service-oriented professional who thrives in a fast-paced legal environment and enjoys supporting attorneys, paralegals, and clients with exceptional administrative and document management support.
Position Overview
The Practice Assistant will provide comprehensive support to attorneys and paralegals across multiple practice areas. Responsibilities include complex calendar management, meeting coordination, travel planning, expense reporting, new business intake, attorney time entry, and serving as a key liaison between attorneys, clients, and internal business services teams. This position also supports the preparation, editing, and formatting of legal documents, spreadsheets, presentations, and correspondence. Some personal work may be required.
Strong candidates are proactive, detail-oriented, and able to manage multiple competing priorities while maintaining a high level of accuracy and client service. The ability to anticipate needs, exercise sound judgment, and adapt in a dynamic environment is essential. Occasional travel may be required to support trial or business needs.
Key Responsibilities
- Manage complex attorney calendars and scheduling through Outlook.
- Coordinate meetings, conference calls, and travel arrangements.
- Process conflict checks, new client/new matter requests, expense reports, and attorney time entry.
- Conduct internet research and provide general administrative support.
- Partner closely with internal departments including Conference Center, Reprographics, Digital Services, Accounting, and Court Services to ensure seamless support.
- Prepare, revise, proofread, format, and finalize legal documents, correspondence, memoranda, presentations, and spreadsheets.
- Utilize Microsoft 365, Adobe, Workshare Compare, and document management systems to support document production.
- Transcribe meeting notes, dictation, and other records as needed.
- Maintain electronic and physical files in accordance with firm policies and procedures using LegalKEY and document management systems.
- Deliver outstanding support to attorneys, paralegals, and clients.
- Collaborate effectively with fellow Practice Assistants and business professionals.
- Prioritize workload efficiently while proactively addressing requests and concerns.
What You’ll Bring
Required
- Minimum 5+ years of corporate legal support experience.
- High school diploma.
- Advanced Microsoft Word skills with strong document formatting capabilities.
- Minimum typing speed of 55+ WPM.
- Exceptional organizational, multitasking, and communication skills.
- Ability to work overtime and travel as business needs require.
Preferred
- Bachelor's degree or Paralegal Certificate.
- Experience with Adobe Acrobat, Microsoft PowerPoint, and Excel.
- Exposure to deposition and hearing preparation.
What We're Looking For
- Strong attention to detail and accuracy
- Exceptional client service skills
- Proactive planning and organization
- Technical expertise and adaptability
- Strong written and verbal communication skills
- Relationship-building and teamwork capabilities
- Sound judgment and problem-solving abilities
Join Kirkland & Ellis and become part of a collaborative team that delivers exceptional support to some of the world's leading attorneys and clients.
Compensation
The base salary range below represents the low and high end of the salary range for this position in Chicago. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range:
Chicago: $61,000 - $149,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-MK1
Assistant Corporate Secretary Jobs by Experience Level
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Who's Hiring
Top Industries Hiring
- Manufacturing
What Employers Look For
The qualifications that appear most often in assistant corporate secretary jobs.
- Bachelor's degree in business, law, or a related field
- Experience drafting and maintaining board minutes and resolutions
- Proficiency with entity management software such as CT Advantage or Blueprint OneWorld
- Familiarity with SEC filing requirements and proxy statement preparation
- Active Notary Public commission or willingness to obtain one
- Strong organizational skills with demonstrated attention to deadline management
Tips for Your Assistant Corporate Secretary Job Search
Tailor your resume to governance language
Hiring managers in this role scan for terms like board minutes, proxy statements, and annual meeting coordination. If your resume uses generic administrative language instead, it won't surface in applicant tracking systems even when your experience is a direct match.
Highlight entity management and filing experience
Many assistant corporate secretary postings prioritize candidates who have managed corporate records, maintained subsidiary registers, or filed formation documents. Call out the specific entity types you've worked with, such as LLCs, S-corps, or public companies, and the states involved.
Get a Notary Public commission if you lack one
A surprising number of assistant corporate secretary postings list active notary commission as a required or preferred qualification. It's a low-cost credential that removes a common objection, so if you don't have one yet, pursue it in your state before applying to roles that list it.
Apply early to roles that fit
Migrate Mate lists assistant corporate secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare governance scenario answers for interviews
Interviewers for this role often present real-world scenarios: a director misses a consent deadline, a board package contains a material error, or a subsidiary filing is overdue. Walk through your reasoning process out loud, not just the outcome you would reach.
Negotiate scope, not just compensation
In assistant corporate secretary roles, your day-to-day responsibilities can vary widely by company size and structure. Before accepting an offer, clarify which entities you'll cover, whether you'll draft minutes independently or only transcribe them, and who owns subsidiary management decisions.
Assistant Corporate Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most assistant corporate secretarys?
The most active employers for assistant corporate secretarys right now are Kirkland & Ellis, MAHLE, and Veralto, and the most openings are in Nebraska, Illinois, and Missouri, based on current listings on Migrate Mate as of November 2026. Financial services companies and large publicly traded corporations consistently post the highest volume of these roles.
How many assistant corporate secretary jobs are remote?
About 57% of assistant corporate secretary openings are fully remote or hybrid as of November 2026, though availability varies significantly by employer type. Roles focused on entity management and regulatory research tend to offer the most remote flexibility, while positions that require attending board meetings, coordinating in-person consents, or managing physical corporate records are more likely to require on-site presence.
How do you become a assistant corporate secretary?
Start with a bachelor's degree in business administration, paralegal studies, or a related field, then gain experience in a legal, compliance, or administrative role that exposes you to corporate governance. Build hands-on familiarity with board minutes, resolutions, and state filing processes. Many candidates move into the role from legal assistant or corporate paralegal positions, often pursuing the Certified Corporate Secretary credential through the American Society of Corporate Secretaries to strengthen their candidacy.
Can you get hired as an assistant corporate secretary with little experience?
Yes, some employers hire candidates with limited direct experience if they have a strong background in legal support, paralegal work, or administrative roles within a law firm or in-house legal team. Demonstrating that you've drafted formal correspondence, maintained confidential records, or supported compliance functions makes you a credible candidate. Obtaining a Notary Public commission and completing a governance-focused certificate program can also offset limited experience in a competitive pool.
What does the assistant corporate secretary interview process look like?
Most hiring processes for this role include an initial screening call focused on your familiarity with board governance and corporate filings, followed by one or two rounds with the general counsel or senior corporate secretary. Expect scenario-based questions about how you'd handle a missed filing deadline or a discrepancy in board minutes. Some employers also give a practical exercise, such as reviewing a draft resolution or minutes excerpt, to assess your attention to accuracy and corporate formality.
Where can I find and apply to assistant corporate secretary jobs?
You can find and apply to assistant corporate secretary jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that fit your background and location preferences, and apply directly to each listing from the page.
See All 10 Assistant Corporate Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
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