Assistant Director of Administration Jobs
Assistant Director of Administration jobs are open across higher education, healthcare, government, and nonprofit sectors, with specializations in operations management, budget administration, and HR coordination, at levels from mid-career manager to senior executive. Find a role that fits below and apply directly.
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Are you ready to take your career to the next level with a company that values integrity, hard work, and the well-being of its employees? At Woodford Bros., Inc., we have been a trusted partner for residential homeowners and commercial businesses in New York for over 60 years. Our mission is to redefine the construction industry by delivering remarkable experiences and proven solutions that bring peace of mind to our customers.
Why Woodford Bros.? We believe that exceptional service starts with a dedicated team. Our employees are our greatest asset, and we are committed to creating a supportive environment that nurtures your growth. We offer the perfect blend of work-life balance and opportunities for advancement, allowing you to thrive in your career while receiving the recognition you deserve.
Job Overview
Are you the finance leader who loves turning numbers into clear decisions and building systems that just work? We are seeking a Director of Finance & Administration to lead our Accounting, Human Resources, and IT teams and serve as the financial backbone of a growing, 60-year-old family company. Reporting directly to our General Manager, you’ll own the monthly financial package, the annual budget and rolling forecast, cash management, and our banking relationships. You’ll also strengthen internal controls and document every accounting process. You’ll lead a talented team that includes our Controller, HR Manager, and IT Specialist, run a weekly L10 meeting within our EOS framework, and present financial results to leadership and at All Hands meetings. If you’re a hands-on leader who can roll up your sleeves on a reconciliation one day and drive automation and process improvements the next, this is your seat. After your first 90 days, you’ll be evaluated for a place on our Leadership Team. This is a full-time, on-site salaried position with regular scheduled office hours.
What We Offer
- Competitive salary of $95,000–$115,000 per year (exempt), based on experience and qualifications
- A high-impact leadership role reporting directly to the General Manager
- Regular scheduled office hours
- A supportive, values-driven culture with real opportunities to shape how the company grows
- Benefits to include: health insurance, dental, vision, retirement, life insurance, paid holidays, earned time off, annual clothing allowance, team-building activities, culture events, and training and convention opportunities for professional growth.
The Ideal Candidate Will Possess
- Bachelor’s degree in Accounting, Finance, or a related field; CPA or MBA preferred
- 7+ years of progressive accounting and finance experience, including at least 3 years in a hands-on Controller or Accounting Manager role
- Strong knowledge of GAAP, month-end close, budgeting, forecasting, and cash management
- Hands-on ability to perform every accounting function: reconciliations, payroll, job costing, and tax filings
- Experience building internal controls and documenting processes
- Experience leading people, including oversight of HR or administrative functions (preferred)
- Construction, home services, or job-costing experience is a big plus
- Skilled with accounting/ERP systems, spreadsheets, and reporting tools such as Power BI
- A patient, structured leader who can guide an experienced team through change
- Ability to explain financials clearly to non-financial leaders
- A valid driver’s license and safe driving record
- Willingness to travel 2–4 times per year for trainings, conventions, or events
Join Us! If you’re ready to be part of a company that not only values hard work but also invests in your success, apply today! Help us continue our legacy of outstanding customer service and commitment to excellence. Embark on a rewarding career journey with Woodford Bros., Inc., where we redefine what it means to work in the construction industry!
Pay: $95,000.00 - $115,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
Are you ready to take your career to the next level with a company that values integrity, hard work, and the well-being of its employees? At Woodford Bros., Inc., we have been a trusted partner for residential homeowners and commercial businesses in New York for over 60 years. Our mission is to redefine the construction industry by delivering remarkable experiences and proven solutions that bring peace of mind to our customers.
Why Woodford Bros.? We believe that exceptional service starts with a dedicated team. Our employees are our greatest asset, and we are committed to creating a supportive environment that nurtures your growth. We offer the perfect blend of work-life balance and opportunities for advancement, allowing you to thrive in your career while receiving the recognition you deserve.
Job Overview
Are you the finance leader who loves turning numbers into clear decisions and building systems that just work? We are seeking a Director of Finance & Administration to lead our Accounting, Human Resources, and IT teams and serve as the financial backbone of a growing, 60-year-old family company. Reporting directly to our General Manager, you’ll own the monthly financial package, the annual budget and rolling forecast, cash management, and our banking relationships. You’ll also strengthen internal controls and document every accounting process. You’ll lead a talented team that includes our Controller, HR Manager, and IT Specialist, run a weekly L10 meeting within our EOS framework, and present financial results to leadership and at All Hands meetings. If you’re a hands-on leader who can roll up your sleeves on a reconciliation one day and drive automation and process improvements the next, this is your seat. After your first 90 days, you’ll be evaluated for a place on our Leadership Team. This is a full-time, on-site salaried position with regular scheduled office hours.
What We Offer
- Competitive salary of $95,000–$115,000 per year (exempt), based on experience and qualifications
- A high-impact leadership role reporting directly to the General Manager
- Regular scheduled office hours
- A supportive, values-driven culture with real opportunities to shape how the company grows
- Benefits to include: health insurance, dental, vision, retirement, life insurance, paid holidays, earned time off, annual clothing allowance, team-building activities, culture events, and training and convention opportunities for professional growth.
The Ideal Candidate Will Possess
- Bachelor’s degree in Accounting, Finance, or a related field; CPA or MBA preferred
- 7+ years of progressive accounting and finance experience, including at least 3 years in a hands-on Controller or Accounting Manager role
- Strong knowledge of GAAP, month-end close, budgeting, forecasting, and cash management
- Hands-on ability to perform every accounting function: reconciliations, payroll, job costing, and tax filings
- Experience building internal controls and documenting processes
- Experience leading people, including oversight of HR or administrative functions (preferred)
- Construction, home services, or job-costing experience is a big plus
- Skilled with accounting/ERP systems, spreadsheets, and reporting tools such as Power BI
- A patient, structured leader who can guide an experienced team through change
- Ability to explain financials clearly to non-financial leaders
- A valid driver’s license and safe driving record
- Willingness to travel 2–4 times per year for trainings, conventions, or events
Join Us! If you’re ready to be part of a company that not only values hard work but also invests in your success, apply today! Help us continue our legacy of outstanding customer service and commitment to excellence. Embark on a rewarding career journey with Woodford Bros., Inc., where we redefine what it means to work in the construction industry!
Pay: $95,000.00 - $115,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
See All 201+ Assistant Director of Administration Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsAssistant Director of Administration Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
- Energy
What Employers Look For
The qualifications that appear most often in assistant director of administration jobs.
- Bachelor's degree in business administration, public administration, or a related field
- 5 or more years of progressively responsible administrative or operations management experience
- Demonstrated experience managing departmental or organizational budgets
- Proficiency with enterprise resource planning or financial management software
- Experience supervising staff, including hiring, performance management, and professional development
- Strong knowledge of compliance, policy development, and regulatory reporting requirements
Tips for Your Assistant Director of Administration Job Search
Tailor your resume to budget authority
Assistant director of administration roles almost always require demonstrated budget oversight. Quantify the dollar value of budgets you've managed and name the financial systems you've used, so hiring managers can immediately gauge your fiscal accountability without reading between the lines.
Highlight cross-functional coordination experience
Employers in this role expect you to bridge departments like HR, facilities, finance, and IT. Call out specific examples where you aligned competing priorities across teams, because generic 'leadership' language won't distinguish your resume from dozens of other applicants.
Apply early to roles that fit
Migrate Mate lists assistant director of administration openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by institution type
Administrative director roles differ significantly between universities, hospital systems, and municipal governments. Filter your search by sector because the compliance requirements, reporting structures, and strategic priorities vary enough that a generically worded application rarely lands in highly specialized environments.
Prepare a policy or process improvement example
Interviewers for assistant director of administration positions consistently ask for a concrete example of a policy, workflow, or operational process you redesigned. Prepare a tight two-minute answer that names the problem, your intervention, and the measurable outcome before your first interview.
Negotiate scope before accepting an offer
Before signing, clarify whether the role owns its own budget or advises on one, how many direct reports you'll manage, and whether the title carries external signatory authority. These distinctions affect your day-to-day autonomy far more than title language alone.
Assistant Director of Administration Jobs: Frequently Asked Questions
Which companies are hiring the most assistant director of administrations?
The companies hiring the most assistant director of administrations right now include Aquinas College, University of Tennessee, and University of Tennessee Health Science Center, with the largest share of openings in California, Massachusetts, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Healthcare systems, public universities, and municipal governments consistently represent the largest hiring volumes for this role.
How many assistant director of administration jobs are remote?
About 46% of assistant director of administration openings are fully remote or hybrid as of November 2026, reflecting the hands-on operational nature of most positions. Sub-areas with the highest remote share tend to be policy coordination, grants administration, and certain nonprofit program management functions that rely less on on-site facilities oversight.
How do you become an assistant director of administration?
Start by building a foundation in administrative coordination or office management, then move into roles with budget responsibility and direct reports. Earning a bachelor's degree in business or public administration strengthens your candidacy, and a master's degree accelerates promotion in higher education and government. Demonstrating that you've led a cross-functional project or redesigned an operational process signals readiness for the assistant director level.
Can you get an assistant director of administration job without direct management experience?
Yes, but you'll need to show project leadership and functional ownership in place of formal direct-report supervision. Candidates who have led committees, coordinated multi-department initiatives, or served as the primary point of contact for a major administrative function often compete effectively against those with traditional supervisory titles, particularly in nonprofit and academic settings that value collaborative leadership styles.
What does the assistant director of administration interview process look like?
The process typically begins with a phone or video screen focused on your administrative background and institutional fit. A panel interview with HR, a senior director, and department heads usually follows, covering scenario-based questions on budget management, staff conflict, and policy compliance. Some organizations add a writing exercise or ask you to present a brief operational improvement plan before a final offer is extended.
Where can I find and apply to assistant director of administration jobs?
You can find and apply to assistant director of administration jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your background, then apply directly to each one that fits your experience, sector preference, and location.
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