Human Resources Payroll Assistant Jobs
Human Resources Payroll Assistant jobs are open across healthcare, manufacturing, finance, and corporate services, at every level from entry-level to senior, with specializations in payroll processing, HRIS administration, and benefits coordination. Scan the live roles below and apply to whichever ones fit.
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APCO Holdings partners with dealerships across North America to deliver innovative vehicle protection products and services that enhance the ownership experience for customers and drive growth for our partners. Through our family of brands, we bring together industry expertise, technology, and data-driven insights to help dealers strengthen their finance and insurance performance and build lasting relationships with their customers.
Our teams work collaboratively across operations, technology, risk, finance, marketing, and sales to deliver solutions that create measurable value and support the continued growth of APCO and the partners we serve.
The HR Services Specialist supports the day-to-day administration and ongoing effectiveness of APCO’s employee benefits, HR technology, payroll, and HR services programs. This role serves as a key operational resource within the HR Shared Services team, with primary responsibilities for benefits administration, vendor and invoice reconciliation, HR system support and data integrity, and quality control of payroll processing.
The HR Services Specialist works closely with employees, HR team members, payroll and benefits partners, and external vendors to resolve issues, maintain accurate employee data, and ensure HR programs and processes are administered accurately and timely. The role also supports leave administration, workers’ compensation, reporting, system testing, and continuous improvement initiatives across HR Services.
What You'll Do
- Support the day-to-day administration of employee health and welfare benefit programs, including medical, dental, vision, life, disability, FSA/HSA, voluntary benefits, and other company-sponsored programs.
- Serve as a resource to employees regarding benefit eligibility, enrollment, coverage, deductions, qualifying life events, and general benefit questions, escalating complex issues as appropriate.
- Review and oversee ongoing benefit enrollments, eligibility, and employee deductions to identify, investigate, and resolve discrepancies across HRIS, payroll, benefit administration platforms, carriers, and vendor records.
- Reconcile benefit and HR vendor invoices against eligibility, enrollment, utilization, and payroll deduction data to ensure accurate billing and payment.
- Research and resolve discrepancies involving employee benefit coverages, vendor billing, payroll deductions, effective dates, rate changes, and eligibility.
- Coordinate with benefit carriers, brokers, administrators, and other vendors to troubleshoot employee and system issues and ensure timely resolution.
- Support annual Open Enrollment activities, including system configuration and testing, employee communications, enrollment auditing, carrier file validation, and post-enrollment reconciliation.
- Maintain documentation and audit records related to benefit administration, vendor reconciliations, and employee changes.
- Support administration of employee leave programs and coordinate information with employees, managers, third-party leave administrators, and internal HR partners.
- Coordinate workers’ compensation claims and required reporting, including claim initiation, documentation, carrier communication, and follow-up.
- Support the administration and ongoing maintenance of HR systems and platforms, including HRIS, benefits administration, payroll, and other HR technologies.
- Troubleshoot system and data issues and coordinate with internal teams and external vendors to resolve technical or functional problems.
- Monitor HR system integrations and vendor file feeds, including benefit carrier and payroll-related feeds, and research exceptions or failed transactions.
- Participate in system implementations, enhancements, upgrades, and configuration changes, including requirements gathering, testing, validation, and documentation.
- Identify opportunities to streamline HR Services processes through system configuration, automation, improved workflows, and reduction of manual processes.
- Develop and maintain process documentation, standard operating procedures, troubleshooting guides, and system reference materials.
- Generate HR reports and perform data analysis to support HR operations, audits, compliance requirements, and business decision-making.
- Serve as a knowledgeable resource for HR system navigation, functionality, reporting, and troubleshooting.
- Perform detailed quality-control reviews of payroll prior to finalization to identify potential errors, anomalies, and unexpected variances.
- Validate payroll changes and transactions against supporting documentation and HRIS data, including new hires, terminations, compensation changes, deductions, benefit elections, and other employee changes.
- Research payroll discrepancies by partnering with the Payroll Specialist and appropriate HR team members to resolve issues prior to payroll completion.
- Support payroll audits, reconciliations, reporting, and year-end activities as needed.
- Serve as a backup resource to the Payroll Specialist to support business continuity and timely payroll processing.
- Maintain confidentiality and comply with applicable data privacy, security, and recordkeeping requirements.
- Partner with HR colleagues and business leaders to identify recurring issues, process gaps, and opportunities to improve the employee experience.
- Support HR Services projects, audits, compliance activities, system implementations, and other initiatives as assigned.
- Maintain current knowledge of HR systems, benefit administration practices, payroll processes, and applicable regulatory requirements.
Required Education and Experience
- Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field preferred.
- Three or more years of experience in HR operations, benefits administration, HRIS, payroll support, or a related HR function preferred.
- Hands-on experience administering employee benefit programs and resolving benefit eligibility, enrollment, billing, or deduction issues strongly preferred.
- Experience performing payroll audits, payroll quality control, or payroll reconciliation preferred.
- Experience working with HRIS, payroll, and benefit administration systems required; experience with ADP Workforce Now preferred.
- Experience working with HR vendors, benefit carriers, third-party administrators, and system support teams preferred.
- SHRM-CP, SHRM-SCP, CEBS, or other relevant professional certification is a plus.
Required Skills
- Strong analytical and problem-solving skills with the ability to identify discrepancies and trace issues across multiple systems and data sources.
- Strong attention to detail and commitment to data accuracy.
- Working knowledge of employee benefits administration and payroll processes.
- Strong technical aptitude and ability to learn, troubleshoot, and optimize HR systems.
- Ability to reconcile complex employee, payroll, eligibility, and vendor data.
- Strong organizational skills with the ability to manage recurring deadlines and competing priorities.
- Excellent written and verbal communication skills with a strong customer-service orientation.
- Ability to work effectively with employees, HR partners, vendors, and technical resources.
- Ability to handle confidential and sensitive employee information appropriately.
- Proficiency with Microsoft Office, particularly Excel, and the ability to quickly learn HR technology platforms.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
APCO Holdings partners with dealerships across North America to deliver innovative vehicle protection products and services that enhance the ownership experience for customers and drive growth for our partners. Through our family of brands, we bring together industry expertise, technology, and data-driven insights to help dealers strengthen their finance and insurance performance and build lasting relationships with their customers.
Our teams work collaboratively across operations, technology, risk, finance, marketing, and sales to deliver solutions that create measurable value and support the continued growth of APCO and the partners we serve.
The HR Services Specialist supports the day-to-day administration and ongoing effectiveness of APCO’s employee benefits, HR technology, payroll, and HR services programs. This role serves as a key operational resource within the HR Shared Services team, with primary responsibilities for benefits administration, vendor and invoice reconciliation, HR system support and data integrity, and quality control of payroll processing.
The HR Services Specialist works closely with employees, HR team members, payroll and benefits partners, and external vendors to resolve issues, maintain accurate employee data, and ensure HR programs and processes are administered accurately and timely. The role also supports leave administration, workers’ compensation, reporting, system testing, and continuous improvement initiatives across HR Services.
What You'll Do
- Support the day-to-day administration of employee health and welfare benefit programs, including medical, dental, vision, life, disability, FSA/HSA, voluntary benefits, and other company-sponsored programs.
- Serve as a resource to employees regarding benefit eligibility, enrollment, coverage, deductions, qualifying life events, and general benefit questions, escalating complex issues as appropriate.
- Review and oversee ongoing benefit enrollments, eligibility, and employee deductions to identify, investigate, and resolve discrepancies across HRIS, payroll, benefit administration platforms, carriers, and vendor records.
- Reconcile benefit and HR vendor invoices against eligibility, enrollment, utilization, and payroll deduction data to ensure accurate billing and payment.
- Research and resolve discrepancies involving employee benefit coverages, vendor billing, payroll deductions, effective dates, rate changes, and eligibility.
- Coordinate with benefit carriers, brokers, administrators, and other vendors to troubleshoot employee and system issues and ensure timely resolution.
- Support annual Open Enrollment activities, including system configuration and testing, employee communications, enrollment auditing, carrier file validation, and post-enrollment reconciliation.
- Maintain documentation and audit records related to benefit administration, vendor reconciliations, and employee changes.
- Support administration of employee leave programs and coordinate information with employees, managers, third-party leave administrators, and internal HR partners.
- Coordinate workers’ compensation claims and required reporting, including claim initiation, documentation, carrier communication, and follow-up.
- Support the administration and ongoing maintenance of HR systems and platforms, including HRIS, benefits administration, payroll, and other HR technologies.
- Troubleshoot system and data issues and coordinate with internal teams and external vendors to resolve technical or functional problems.
- Monitor HR system integrations and vendor file feeds, including benefit carrier and payroll-related feeds, and research exceptions or failed transactions.
- Participate in system implementations, enhancements, upgrades, and configuration changes, including requirements gathering, testing, validation, and documentation.
- Identify opportunities to streamline HR Services processes through system configuration, automation, improved workflows, and reduction of manual processes.
- Develop and maintain process documentation, standard operating procedures, troubleshooting guides, and system reference materials.
- Generate HR reports and perform data analysis to support HR operations, audits, compliance requirements, and business decision-making.
- Serve as a knowledgeable resource for HR system navigation, functionality, reporting, and troubleshooting.
- Perform detailed quality-control reviews of payroll prior to finalization to identify potential errors, anomalies, and unexpected variances.
- Validate payroll changes and transactions against supporting documentation and HRIS data, including new hires, terminations, compensation changes, deductions, benefit elections, and other employee changes.
- Research payroll discrepancies by partnering with the Payroll Specialist and appropriate HR team members to resolve issues prior to payroll completion.
- Support payroll audits, reconciliations, reporting, and year-end activities as needed.
- Serve as a backup resource to the Payroll Specialist to support business continuity and timely payroll processing.
- Maintain confidentiality and comply with applicable data privacy, security, and recordkeeping requirements.
- Partner with HR colleagues and business leaders to identify recurring issues, process gaps, and opportunities to improve the employee experience.
- Support HR Services projects, audits, compliance activities, system implementations, and other initiatives as assigned.
- Maintain current knowledge of HR systems, benefit administration practices, payroll processes, and applicable regulatory requirements.
Required Education and Experience
- Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field preferred.
- Three or more years of experience in HR operations, benefits administration, HRIS, payroll support, or a related HR function preferred.
- Hands-on experience administering employee benefit programs and resolving benefit eligibility, enrollment, billing, or deduction issues strongly preferred.
- Experience performing payroll audits, payroll quality control, or payroll reconciliation preferred.
- Experience working with HRIS, payroll, and benefit administration systems required; experience with ADP Workforce Now preferred.
- Experience working with HR vendors, benefit carriers, third-party administrators, and system support teams preferred.
- SHRM-CP, SHRM-SCP, CEBS, or other relevant professional certification is a plus.
Required Skills
- Strong analytical and problem-solving skills with the ability to identify discrepancies and trace issues across multiple systems and data sources.
- Strong attention to detail and commitment to data accuracy.
- Working knowledge of employee benefits administration and payroll processes.
- Strong technical aptitude and ability to learn, troubleshoot, and optimize HR systems.
- Ability to reconcile complex employee, payroll, eligibility, and vendor data.
- Strong organizational skills with the ability to manage recurring deadlines and competing priorities.
- Excellent written and verbal communication skills with a strong customer-service orientation.
- Ability to work effectively with employees, HR partners, vendors, and technical resources.
- Ability to handle confidential and sensitive employee information appropriately.
- Proficiency with Microsoft Office, particularly Excel, and the ability to quickly learn HR technology platforms.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Find JobsHuman Resources Payroll Assistant Job Market
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Accounting & Auditing
- Distribution & Wholesale
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in human resources payroll assistant jobs.
- Experience processing payroll using ADP, Paychex, or a comparable platform
- Proficiency with HRIS systems and employee data entry and maintenance
- Knowledge of federal and state payroll tax regulations and filing deadlines
- Associate or bachelor's degree in human resources, accounting, or a related field
- Experience with benefits administration, deductions, and garnishment processing
- Strong attention to detail with a demonstrated record of accurate data entry
Tips for Your Human Resources Payroll Assistant Job Search
Tailor your resume to payroll systems
List the specific payroll platforms you've worked in, such as ADP, Paychex, or Ceridian, by name. Generic phrases like 'payroll software experience' get filtered out by applicant tracking systems before a human ever sees your resume.
Highlight compliance and accuracy metrics
Human resources payroll assistant roles are highly detail-dependent. Call out your experience processing error-free pay runs, meeting tax filing deadlines, or reconciling discrepancies. Concrete examples of accuracy under volume carry more weight than soft-skill claims.
Apply early to roles that fit
Migrate Mate lists human resources payroll assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by payroll cycle type
Job postings rarely advertise whether payroll runs weekly, bi-weekly, or semi-monthly, but it affects workload significantly. During interviews, ask directly so you can assess fit before accepting an offer rather than after your first pay period.
Prepare for scenario-based interview questions
Expect questions like 'walk me through how you'd correct a missed deduction after a payroll run has closed.' Interviewers want to hear your process, not just that you'd fix it. Practice answers that name the system steps you'd follow.
Negotiate start date around payroll calendar
If you're offered the role, ask when the next full payroll cycle begins before agreeing to a start date. Starting mid-cycle without a proper handoff is one of the most common onboarding pain points in payroll assistant roles.
Human Resources Payroll Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most human resources payroll assistants?
The companies hiring the most human resources payroll assistants right now include EY, Marriott International, and Jobot, with the largest share of openings in California, Texas, and Illinois, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large manufacturers tend to maintain the most consistent hiring volume for this role.
How many human resources payroll assistant jobs are remote?
About 47% of human resources payroll assistant openings are fully remote or hybrid as of November 2026, with remote availability concentrated in HRIS data entry, benefits coordination, and payroll auditing functions. Roles that require handling physical checks, onboarding paperwork, or in-person HR support are more likely to remain on-site.
How do you become a human resources payroll assistant?
Start by earning an associate or bachelor's degree in human resources, accounting, or business administration. Build hands-on familiarity with at least one major payroll platform through coursework, internships, or entry-level administrative work. Learning the basics of federal payroll tax rules and HRIS data entry puts you in a strong position for your first role in the field.
Can you get hired as a human resources payroll assistant with little experience?
Yes, many employers hire human resources payroll assistants from administrative or accounting support backgrounds even without direct payroll experience. Demonstrating accuracy in data-heavy work, familiarity with spreadsheets, and a working knowledge of payroll concepts through coursework or self-study can substitute for years of direct experience when applying to entry-level postings.
What does the human resources payroll assistant interview process look like?
Most interview processes for human resources payroll assistant roles include an initial phone screen with HR, followed by one or two rounds with the payroll manager or HR director. Expect scenario questions about correcting payroll errors, handling sensitive employee data, and meeting compliance deadlines. Some employers add a short skills assessment covering data entry accuracy or basic payroll calculations.
Where can I find and apply to human resources payroll assistant jobs?
You can find and apply to human resources payroll assistant jobs on Migrate Mate, which lists current openings from across the United States. Search the available roles, find the ones that match your experience and location preferences, and apply directly to each listing that fits.
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