Advanced Ground Systems Engineering Visa Sponsorship USA

JOB SUMMARY

The Shipping and Receiving Specialist is responsible for organizing and managing incoming shipments, preparing outgoing orders, maintaining inventory records, and ensuring shipments comply with company and carrier requirements. This role helps ensure the timely, safe, and cost-effective delivery of products between suppliers and customers to achieve 100% OTD.

JOB DUTIES AND RESPONSIBILITIES

1. Lead and coordinate daily shipping and receiving activities to ensure timely and accurate order fulfillment.

2. Verify incoming shipments against purchase orders, packing slips, and system records.

3. Inspect incoming goods for damage, discrepancies, or quality issues and report findings.

4. Prepare and process outgoing shipments including packaging, labeling, and freight documentation including commercial documentation for drop ships to ensure accurate information is utilized for destination clearance.

5. Generate and review shipping documentation such as bills of lading, commercial invoices, and packing lists.

6. Coordinate with carriers, freight forwarders, and logistics partners to schedule pickups and deliveries.

7. Maintain accurate inventory records using warehouse management systems (WMS) or ERP systems.

8. Perform cycle counts, inventory audits, and discrepancy investigations and resolutions.

9. Ensure compliance with company safety standards, shipping regulations, and documentation requirements.

10. Train and support warehouse staff on shipping/receiving procedures and systems.

11. Monitor workflow and recommend process improvements to increase efficiency and accuracy.

12. Communicate with purchasing, operations, customer service, and customers regarding shipment status and inventory availability.

13. Schedule and coordinate transportation activities according to the current route guide to ensure timely pickups and deliveries of products between suppliers and customers.

14. Communicate with carriers, freight forwarders, and transportation suppliers to provide instructions and resolve issues.

15. Monitor shipments and deliveries, ensuring they remain on schedule and that any issues are promptly addressed and resolved.

16. Perform receiving and shipping activities in compliance with AGSE FTZ manual and any associated work instructions.

17. Ensure compliance with all international, federal, state, and local regulations.

18. Handle transportation-related customer inquiries and complaints promptly and professionally.

19. Prepare reports on transportation performance, costs, and service levels.

20. Able to utilize software systems to record data for inbound and outbound packages.

21. Troubleshoots shipping issues and corrects discrepancies.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

1. Associate Degree in logistics or supply chain, and or minimum of 5 years of equivalent experience is required.

2. Proven experience in logistics, transportation, or a similar role with strong knowledge of warehouse operations and inventory control procedures.

3. Experience with shipping software, WMS, TMS or ERP systems (SAP, Oracle, NetSuite, etc.)

4. Ability to manage multiple priorities and meet deadlines.

5. Strong organizational, time management, and problem-solving skills with attention to detail.

6. Leadership or mentoring experience in warehouse environments.

7. Excellent communication and coordination abilities.

8. Ability to multitask and work well under pressure.

9. Knowledge of international and domestic transportation regulations and safety standards and regulations.

10. Proficient in verbal and written communication across diverse professional settings, including interactions with customers, suppliers, and coworkers.

11. Proven ability to establish and achieve goals and objectives.

12. Excellent proficiency in Microsoft Excel and Outlook.

13. Ability to attend work as scheduled.

14. Demonstrate the ability to be a team player.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift 25 pounds.

Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

The work environmental characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet to moderate. In certain assignments, an employee may work near moving equipment and be exposed to toxic or caustic chemicals, biological hazards, airborne fumes, outdoor weather conditions and loud, prolonged noise.

Pay: $28.00 - $36.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person