Portland State University Visa Sponsorship USA
Portland State University is a public research university in the heart of Portland, Oregon, known for its urban mission and commitment to community engagement. It sponsors a range of work and immigrant visas, making it a viable path for international academics, researchers, and professional staff seeking U.S. employment.
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Proposed Start Date 06/16/2026
Classification Title Administrative Program Spec
Working Title Scheduling & Event Coordinator
Department 670202 - AUX SMC Office
Position Number D95339
Representation OP - SEIU/OPEU Local 503
Position FTE 1
End date, if applicable
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners. More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Position Summary
The Scheduling & Event Coordinator schedules and provides event planning support for student organization-led events, and other university events as needed throughout the Campus Events & Student Union (CESU) Venue Portfolio (including but not limited to Smith Memorial Student Union, General Pool Classrooms, and Outdoor Venues). This position is the primary point of contact between CESU and the Student Activities and Leadership Programs Office (SALP), and actively collaborates with these student organization leaders and their advisors. Based on these primary responsibilities, regular interpretation and application of laws, rules, policies, and procedures is required. As an example, this position provides event protocol expertise when requested by the Protest and Expression Team (PEAT), a group of professional staff members who are focused on protecting freedom of expression and assembly while also supporting a safe and healthy campus environment that honors our core educational and research missions.
This position is directly involved in the recruitment, development, scheduling, and training of the Campus Event and Student Union (CESU) On-Site Student Event Managers and development of department wide training modules. This team of students serve as the direct venue liaisons during most CESU events.
In addition, this position plays an important role in scheduling and planning student organization events in the Viking Pavilion Arena and assisting with on-site management of film and photography shoots across campus. During the Summer Months, this position takes an active role in supporting Event Coordination for all events hosted in the Viking Pavilion Arena, and will sustain an active collaboration with the Campus Special Events Coordinator. The Scheduling and Event Coordinator makes decisions using standardized guidelines, and may seek supervisory support from the External & University Events Manager.
Portland State has an excellent benefits package including 95% employer-paid health insurance premiums (employees and eligible dependents) and significantly reduced tuition rates for employees and eligible dependents at any of the Oregon Public Universities. After completing six full months employees are eligible to the employer-paid pension program in addition to two voluntary retirement programs. Wellness options include access to the PSU Rec Center at a reduced rate and free wellness programs.
For a comprehensive view of all PSU benefits, visit the PSU Total Compensation Calculator.
Minimum Qualifications from Classification
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
Additional Minimum Qualifications for this Position
* Must be a team player with a collaborative team oriented work style. This position represents Portland State University and requires poise and professionalism in dealing with stressful situations.
* The ability to prioritize tasks and follow several events simultaneously to completion.
* Note-taking skills, accuracy and good communication skills.
* Ability to work in a deadline driven environment.
* Computer proficiency to ensure that scheduling and room layout software is utilized to perform the required tasks is critical.
Preferred Qualifications
* Experience working with college students
* Strong written and verbal communication skills
* Demonstrated problem solving and organizational skills
* Self-motivation and self-direction
* Knowledge of university campus facilities and services
* Experience using event management software such as EMS, 25Live, Social Tables, and/or 7Point Ops.
* Ability to take initiative and work independently with good judgment about when to seek direction
* Knowledge of event management and safety requirements as they relate to indoor and outdoor events.
Key Cultural Competencies
* Creates an environment that acknowledges, encourages and celebrates differences.
* Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
* Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
* Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday - Friday, 8 hrs per/day 7:30 am - 4:00 pm, with flexibility in hours to cover additional weekend and late-night coverage as required.
Total Compensation Range & Benefits Statement
The starting hourly salary rate for this position will be between $22.84 and $26.20. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.
Application Instructions
Additional Information
Additional Application Instructions (deadlines, etc.)
Please submit your cover letter, resume and names, phone numbers and emails for three professional references.
Background Check Required Yes
If you have questions
Please contact Stacie Looney, Administrative and Engagement Coordinator, at slooney@pdx.edu.
Position Details
Proposed Start Date 06/16/2026
Classification Title Administrative Program Spec
Working Title Scheduling & Event Coordinator
Department 670202 - AUX SMC Office
Position Number D95339
Representation OP - SEIU/OPEU Local 503
Position FTE 1
End date, if applicable
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners. More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Position Summary
The Scheduling & Event Coordinator schedules and provides event planning support for student organization-led events, and other university events as needed throughout the Campus Events & Student Union (CESU) Venue Portfolio (including but not limited to Smith Memorial Student Union, General Pool Classrooms, and Outdoor Venues). This position is the primary point of contact between CESU and the Student Activities and Leadership Programs Office (SALP), and actively collaborates with these student organization leaders and their advisors. Based on these primary responsibilities, regular interpretation and application of laws, rules, policies, and procedures is required. As an example, this position provides event protocol expertise when requested by the Protest and Expression Team (PEAT), a group of professional staff members who are focused on protecting freedom of expression and assembly while also supporting a safe and healthy campus environment that honors our core educational and research missions.
This position is directly involved in the recruitment, development, scheduling, and training of the Campus Event and Student Union (CESU) On-Site Student Event Managers and development of department wide training modules. This team of students serve as the direct venue liaisons during most CESU events.
In addition, this position plays an important role in scheduling and planning student organization events in the Viking Pavilion Arena and assisting with on-site management of film and photography shoots across campus. During the Summer Months, this position takes an active role in supporting Event Coordination for all events hosted in the Viking Pavilion Arena, and will sustain an active collaboration with the Campus Special Events Coordinator. The Scheduling and Event Coordinator makes decisions using standardized guidelines, and may seek supervisory support from the External & University Events Manager.
Portland State has an excellent benefits package including 95% employer-paid health insurance premiums (employees and eligible dependents) and significantly reduced tuition rates for employees and eligible dependents at any of the Oregon Public Universities. After completing six full months employees are eligible to the employer-paid pension program in addition to two voluntary retirement programs. Wellness options include access to the PSU Rec Center at a reduced rate and free wellness programs.
For a comprehensive view of all PSU benefits, visit the PSU Total Compensation Calculator.
Minimum Qualifications from Classification
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
Additional Minimum Qualifications for this Position
* Must be a team player with a collaborative team oriented work style. This position represents Portland State University and requires poise and professionalism in dealing with stressful situations.
* The ability to prioritize tasks and follow several events simultaneously to completion.
* Note-taking skills, accuracy and good communication skills.
* Ability to work in a deadline driven environment.
* Computer proficiency to ensure that scheduling and room layout software is utilized to perform the required tasks is critical.
Preferred Qualifications
* Experience working with college students
* Strong written and verbal communication skills
* Demonstrated problem solving and organizational skills
* Self-motivation and self-direction
* Knowledge of university campus facilities and services
* Experience using event management software such as EMS, 25Live, Social Tables, and/or 7Point Ops.
* Ability to take initiative and work independently with good judgment about when to seek direction
* Knowledge of event management and safety requirements as they relate to indoor and outdoor events.
Key Cultural Competencies
* Creates an environment that acknowledges, encourages and celebrates differences.
* Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
* Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
* Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday - Friday, 8 hrs per/day 7:30 am - 4:00 pm, with flexibility in hours to cover additional weekend and late-night coverage as required.
Total Compensation Range & Benefits Statement
The starting hourly salary rate for this position will be between $22.84 and $26.20. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.
Application Instructions
Additional Information
Additional Application Instructions (deadlines, etc.)
Please submit your cover letter, resume and names, phone numbers and emails for three professional references.
Background Check Required Yes
If you have questions
Please contact Stacie Looney, Administrative and Engagement Coordinator, at slooney@pdx.edu.
Job Roles at Portland State University Companies
How to Get Visa Sponsorship in Portland State University Visa Sponsorship USA
Target academic and research roles first
Portland State University's sponsorship activity is concentrated in faculty, research, and specialized professional positions. Focus your search on departments with active research programs or technical functions, where visa sponsorship is most commonly tied to the role.
Engage the Office of International Affairs early
PSU has a dedicated international office that works alongside HR on visa processing. Reaching out early in the hiring process signals you're prepared and helps hiring managers understand the steps involved, reducing hesitation around sponsorship.
Align your application with PSU's urban research mission
PSU emphasizes community-engaged research and sustainability. Tailoring your application materials to reflect how your work contributes to these priorities strengthens your case and positions you as a mission-aligned hire, which matters in academic hiring decisions.
Search for verified sponsoring roles before applying
Not every open position at PSU will come with sponsorship. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history and focus your applications on roles where PSU has a demonstrated track record of supporting visa candidates.
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Get Access To All JobsFrequently Asked Questions
Does Portland State University sponsor H-1B visas?
Yes, Portland State University sponsors H-1B visas, primarily for faculty, researchers, and specialized professional staff roles. Like most universities, sponsorship is typically tied to positions that require a specific degree in a directly related field. If you're applying for an academic or research-focused role, H-1B eligibility is generally built into the hiring process, though it varies by department.
What types of visas does Portland State University sponsor?
Portland State University sponsors H-1B and immigrant visas including the EB-2 and EB-3 Green Card categories. It also works with F-1 students through OPT and CPT programs, and supports TN visas for qualified Canadian and Mexican nationals. The range of visa types reflects PSU's experience hiring international talent across academic, research, and administrative roles.
Which departments or roles at Portland State University are most likely to offer visa sponsorship?
Sponsorship at Portland State University is most commonly associated with faculty and research positions, particularly in STEM fields, social sciences, and programs tied to PSU's urban research mission. Specialized professional and administrative roles in areas like IT, finance, and institutional research may also qualify, though academic hiring drives the majority of visa petitions.
How do I find open jobs at Portland State University that include visa sponsorship?
The most reliable approach is to search Portland State University's official careers portal and look for role descriptions that reference immigration or visa support. Migrate Mate also lists verified sponsoring employers so you can browse PSU openings filtered by sponsorship history, saving time you'd otherwise spend verifying eligibility employer by employer.
How do I time my application to Portland State University around visa sponsorship deadlines?
If you're targeting an H-1B at PSU and not already in a cap-exempt status, timing matters significantly. Universities are cap-exempt employers, which means PSU can file H-1B petitions year-round without being subject to the annual lottery. This gives you more flexibility than a private sector employer, though you should still confirm your status and start the hiring process well before your current authorization expires.
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