Xavier University of Louisiana Visa Sponsorship USA
Xavier University of Louisiana is a historically Black Catholic university in New Orleans known for its strong STEM and health sciences programs. It sponsors work visas for qualified faculty and staff, making it a viable option for international professionals seeking academic careers in a mission-driven institution.
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Position Title Grants & Contracts Administrator
FLSA Exempt
Department Office Of Sponsored Programs
Job Summary
Xavier University of Louisiana seeks to hire a Grants & Contracts Administrator to support University-wide, pre-award and post-award grant and research administration functions in the Office of Research and Sponsored Programs (ORSP). Grants & Contracts Administrators will work directly with Principal Investigators and Project Directors (PI/PDs) throughout the grants/contracts lifecycle (from proposal development to grant closeout as well as research compliance). AA/EOE
Minimum Qualifications
1. Bachelor’s degree;
2. At least 5 years of experience in a related position;
3. Knowledge of federal regulations related to grants and contracts;
4. Ability to work and manage her/his workload independently;
5. High proficiency in Microsoft Word, Excel and PowerPoint;
6. Excellent verbal, written communication, organizational and time management skills; and
7. Ability to communicate effectively with a diverse group of people.
Preferred Qualifications
1. Strong research administration knowledge and skills;
2. Experience using one or more of the following systems: Cayuse, Banner, eRA Commons, Research.gov, Grants.gov, etc.;
3. Knowledge of agency policies related to grants supported by federal agencies, including NIH, NSF, NASA, DOEd and DOD.
Work Hours
Full-Time
Knowledge, Education, Experience, and Proficiencies
1. Bachelor’s degree;
2. At least 5 years of experience in a related position;
3. Knowledge of federal regulations related to grants and contracts;
4. Ability to work and manage her/his workload independently;
5. High proficiency in Microsoft Word, Excel and PowerPoint;
6. Excellent verbal, written communication, organizational and time management skills; and
7. Ability to communicate effectively with a diverse group of people.
Essential Duties and Responsibilities
- Guides and facilitates faculty and staff in the development, submission, and preparation of both research and non-research grants, contracts, sub-awards, and other agreements, using internal and external systems such as Cayuse, eRA Commons, Fastlane, eBRAP, etc.
- Coordinates internal proposal routings for approval in accordance with established guidelines.
- Screens research compliance committee (IRB, IACUC, RSC, and IBC) applications and serve as an ORSP liaison to the committees.
- Utilizes checklists to review grant and contract application forms to ensure that costs are accurate and comply with federal regulation, award terms, and sponsor and University policies.
- Reviews proposals, grants and contracts to ensure compliance with federal grant regulations and agency policies.
- Identifies and communicates funding opportunities to faculty and staff.
- Utilizes software systems, including grants management and prospecting systems (i.e., Banner, SPIN, Cayuse, etc.), to perform routine job duties and troubleshoot issues experienced by faculty and staff.
- Provides timely responses to a high volume of emails from faculty, staff and external stakeholders.
- Assists in the coordination and preparation of the ORSP reports.
- Duties could also include drafting, proofreading or completing applications, letters and forms during proposal development and submission process.
- Maintains a comprehensive calendar that includes schedules for developing and submitting proposal applications, letters of intent and/or support, and other supporting documents to meet all University and sponsor deadlines.
- Schedules meetings, coordinates or conducts workshops and training sessions.
- Updates ORSP website with templates, agreements, and trainings.
- Attends national trainings to develop expertise in research administration and presents findings to the Office.
- Other duties as assigned.
Posting Number S471P
Number of Vacancies 1
Desired Start Date 03/02/2026
Posting Date 02/23/2026
Open Until Filled Yes
Special Instructions to Applicants
Attach online only your resume, cover letter and contact information for three references.
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.
Posting Details
Position Title Grants & Contracts Administrator
FLSA Exempt
Department Office Of Sponsored Programs
Job Summary
Xavier University of Louisiana seeks to hire a Grants & Contracts Administrator to support University-wide, pre-award and post-award grant and research administration functions in the Office of Research and Sponsored Programs (ORSP). Grants & Contracts Administrators will work directly with Principal Investigators and Project Directors (PI/PDs) throughout the grants/contracts lifecycle (from proposal development to grant closeout as well as research compliance). AA/EOE
Minimum Qualifications
1. Bachelor’s degree;
2. At least 5 years of experience in a related position;
3. Knowledge of federal regulations related to grants and contracts;
4. Ability to work and manage her/his workload independently;
5. High proficiency in Microsoft Word, Excel and PowerPoint;
6. Excellent verbal, written communication, organizational and time management skills; and
7. Ability to communicate effectively with a diverse group of people.
Preferred Qualifications
1. Strong research administration knowledge and skills;
2. Experience using one or more of the following systems: Cayuse, Banner, eRA Commons, Research.gov, Grants.gov, etc.;
3. Knowledge of agency policies related to grants supported by federal agencies, including NIH, NSF, NASA, DOEd and DOD.
Work Hours
Full-Time
Knowledge, Education, Experience, and Proficiencies
1. Bachelor’s degree;
2. At least 5 years of experience in a related position;
3. Knowledge of federal regulations related to grants and contracts;
4. Ability to work and manage her/his workload independently;
5. High proficiency in Microsoft Word, Excel and PowerPoint;
6. Excellent verbal, written communication, organizational and time management skills; and
7. Ability to communicate effectively with a diverse group of people.
Essential Duties and Responsibilities
- Guides and facilitates faculty and staff in the development, submission, and preparation of both research and non-research grants, contracts, sub-awards, and other agreements, using internal and external systems such as Cayuse, eRA Commons, Fastlane, eBRAP, etc.
- Coordinates internal proposal routings for approval in accordance with established guidelines.
- Screens research compliance committee (IRB, IACUC, RSC, and IBC) applications and serve as an ORSP liaison to the committees.
- Utilizes checklists to review grant and contract application forms to ensure that costs are accurate and comply with federal regulation, award terms, and sponsor and University policies.
- Reviews proposals, grants and contracts to ensure compliance with federal grant regulations and agency policies.
- Identifies and communicates funding opportunities to faculty and staff.
- Utilizes software systems, including grants management and prospecting systems (i.e., Banner, SPIN, Cayuse, etc.), to perform routine job duties and troubleshoot issues experienced by faculty and staff.
- Provides timely responses to a high volume of emails from faculty, staff and external stakeholders.
- Assists in the coordination and preparation of the ORSP reports.
- Duties could also include drafting, proofreading or completing applications, letters and forms during proposal development and submission process.
- Maintains a comprehensive calendar that includes schedules for developing and submitting proposal applications, letters of intent and/or support, and other supporting documents to meet all University and sponsor deadlines.
- Schedules meetings, coordinates or conducts workshops and training sessions.
- Updates ORSP website with templates, agreements, and trainings.
- Attends national trainings to develop expertise in research administration and presents findings to the Office.
- Other duties as assigned.
Posting Number S471P
Number of Vacancies 1
Desired Start Date 03/02/2026
Posting Date 02/23/2026
Open Until Filled Yes
Special Instructions to Applicants
Attach online only your resume, cover letter and contact information for three references.
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.
Job Roles at Xavier University of Louisiana Companies
How to Get Visa Sponsorship in Xavier University of Louisiana Visa Sponsorship USA
Target faculty and research roles
Xavier's sponsorship activity is concentrated in academic and research positions, particularly in health sciences and STEM fields. Focus your search on faculty, postdoctoral, and research staff openings where visa sponsorship is most commonly offered.
Understand the academic hiring calendar
Universities like Xavier typically hire faculty on an academic calendar cycle, with most searches launching in fall for positions starting the following year. Apply early and expect a longer hiring timeline than you'd find in the private sector.
Highlight credentials that match Xavier's mission
Xavier emphasizes its Catholic, historically Black university identity and community impact. Candidates whose research or teaching aligns with health equity, STEM education, or underserved communities will resonate more strongly with the hiring committee.
Ask about sponsorship during the offer stage
Xavier has sponsored H-1B visas for qualified hires, but university HR departments often handle immigration case by case. Confirm sponsorship availability directly with HR or the department chair before advancing through the interview process.
Search verified sponsors before applying
Not every university lists sponsorship willingness upfront. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history, helping you prioritize Xavier and similar institutions with a confirmed track record.
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Get Access To All JobsFrequently Asked Questions
Does Xavier University of Louisiana sponsor H-1B visas?
Yes, Xavier University of Louisiana sponsors H-1B visas. Sponsorship is primarily directed toward faculty, researchers, and specialized staff, particularly in health sciences and STEM disciplines. As with most universities, sponsorship decisions are made on a case-by-case basis and are typically confirmed during the offer and negotiation stage rather than advertised upfront in job postings.
What visa types does Xavier University of Louisiana sponsor?
Xavier University of Louisiana sponsors H-1B visas for specialty occupation roles and supports F-1 OPT for students and recent graduates in eligible positions. TN visa sponsorship is also available for qualifying Canadian and Mexican nationals in professional roles. The H-1B is the most common pathway for longer-term employment at the university.
Which departments or roles at Xavier University of Louisiana are most likely to offer visa sponsorship?
Sponsorship at Xavier is most common in academically intensive departments, especially health sciences, pharmacy, biology, chemistry, and education. Faculty positions, postdoctoral researchers, and specialized administrative or clinical staff roles are the most frequent beneficiaries. General administrative or entry-level support roles are less likely to come with sponsorship.
How do I find open jobs at Xavier University of Louisiana that offer visa sponsorship?
Migrate Mate lists positions at verified sponsoring employers like Xavier University of Louisiana, so you can filter for roles where sponsorship is a realistic option. Xavier also posts openings through its own HR portal. Prioritize faculty and research listings, and follow up directly with the hiring department to confirm sponsorship availability before investing significant time in the application.
How do I approach the application timeline when targeting Xavier University of Louisiana for H-1B sponsorship?
University H-1B filings are typically tied to the annual USCIS cap deadline in April, which means your start date and offer timeline need to align with that cycle. Faculty hiring processes can take three to six months from application to offer. Starting your search in late summer or early fall gives you the best chance of receiving an offer in time to file before the cap deadline.
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