CPT Registrar Jobs
Registrar roles in colleges, universities, and healthcare systems involve managing academic records, enrollment data, and credentialing workflows, all directly tied to degree programs in higher education administration, health informatics, or information management. CPT authorization for these positions requires your DSO to confirm the role integrates with your enrolled coursework, so document that connection before you apply.
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Get Access To All JobsJob Title: High School Registrar/PEIMS Clerk
Wage/Hour Status: Non-Exempt
Reports to: High School Campus Principal
Pay Grade: Clerical Pay 5
Dept. /School: Assigned Campus
Days: 227
Supervises:
Primary Purpose: To efficiently maintain scholastic, PEIMS and other data/records as required.
Qualifications:
Education/Certification:
- High school Diploma or GED equivalent.
Special Knowledge Skills:
- Computer Skills
Experience:
- Clerical & Office
Major Responsibilities and Duties:
MAINTAIN & FILE RECORDS FOR ALL STUDENTS
- Including registering & withdrawing new/returning/exiting students.
- Working closely with ECISD Departments particularly Student Attendance Office and Records Management, Special Populations Departments & Information Systems.
- Answering all incoming calls concerning enrollment, sending & receiving/requesting transcripts from out of school students/other school district, immunizations requests, verification of graduation from employment agencies or government agencies, course and credit questions.
- Affixing TAKS, SAT, ACT, End of Course Exams, PSAT & AP to score cards.
- Creating packaging slip & collecting records to be sent to Records Management Department, including withdrawn students and graduates, flagging transcripts with delinquent account information.
- Making address corrections and verifying social security numbers for accuracy.
- Completing student cumulative folder with completed withdrawal forms and transcripts.
- Documenting records of the school where student will attend.
- Evaluating transcripts by being knowledgeable of all TEA and ECISD guidelines, evaluating courses and credit-TEA numbers and local credits from other states.
- Calling other school districts for course description to help determine a corresponding Texas course, inputting attendance, courses and credit information credit by exam, correspondence course and dual credit into computer.
- Notifying teachers, bookkeeper, librarian and textbook manager of withdrawal status of students.
- Assisting ECISD personnel by checking credit count, date of first enrollment, date of birth and proof of residency.
- Verifying address, absences and possible discipline records.
- Complete folders before counselor visitation.
- Forward immunization records to school nurse; verifying address boundaries, faxing information to junior highs.
ENSURE ACCURATE PEIMS CODING including-LEAVER CODING:
- Documenting records sent to schools for leaver code information.
- Changing withdrawal codes if applicable, evaluating leaver report and transcripts to make changes for PEIMS leaver reporting.
- Verifying graduate report for graduation date, withdrawal date, graduation code, special education, college-bound, non-graduate data, etc.
- Preparing year end status report.
- Determining grade level of students for next school year.
- Assisting in the Dropout Recovery procedures.
- Assisting in the Completion Rate procedures.
COURSE COMPLETION DATA / 300 & 305 PEIMS RECORDS
- Maintaining current year grades, tracking grade changes and grade averaging.
- Verifying pass/fail indicator codes.
- Verifying master schedule information (300 & 305 Records) for summer PEIMS submission.
ATTENDANCE ACCOUNTING
- Maintaining membership counts on SharePoint site.
- Participating in balancing attendance membership numbers with other members of Den each 6 weeks’ attendance accounting period.
OTHER PEIMS CODING AS MAY APPLY
ASSIST WITH GRADUATION
- Including working closely with vice principal on all graduation duties.
- Collecting diploma cards from each senior with correct name and identification number.
- Creating database listing each senior from Permian & Alternative Center.
- Creating alphabetical labels for photographer cards cross checking list an average of three times.
- Keeping list updated as withdrawals, etc.
- Communicating with and coordinating with diploma printer.
- Submitting list of graduates to Jostens for printing.
- Completing certificates of attendance for Foreign Exchange students and certificates of completion for TAKS failures.
- Sending data list to State Representative’s office.
- Submitting list to local newspaper for printing in special edition of graduation.
- Creating and organizing seating charts, stadium layouts, layouts showing processional/recessional and state layout/seating arrangement.
- Ordering corsages, boutonnieres and plants for ceremony.
- Collating information for folders for all assistants working graduation.
- Inserting diplomas for delinquent accounts/honor cords, etc.
- Flagging diplomas for delinquent accounts/honor cords, etc.
- Distributing diplomas to graduates following graduation.
- Adding summer school graduates to diploma list and make diplomas for graduates.
- Taking Top Ten medals and diploma covers.
- Coordinating Top Ten Reception, creating invitation to be mailed, mailing of invitation to top ten students and parents and to ECISD personnel, ordering food for reception, setting up/cleaning up reception.
- Re-evaluating after summer school to recode students advancing or graduating.
GENERAL DUTIES
- Including but limited to-supervising student assistants and train in general duties.
- Providing notary public services.
- Attending required staff/department training sessions.
- Assisting students with college applications, GPA’s rank in class and all testing information.
- Willing to keep updated with technology.
- Assisting in developing forms/plans for educational planning.
- Assisting counselors with testing and questions concerning courses, credit and educational planning.
- Determining credit count for grade level purposes and for special education and cluster program.
- Explaining code of conduct, zero tolerance, home language survey, student information card, internet agreement and other materials.
- Assisting coaches for perspective scholarships.
- Assisting with other duties deemed necessary by administrators.
Supervisory Responsibilities:
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Some districtwide travel; occasional prolonged or irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.
Signature Date
Job Title: High School Registrar/PEIMS Clerk
Wage/Hour Status: Non-Exempt
Reports to: High School Campus Principal
Pay Grade: Clerical Pay 5
Dept. /School: Assigned Campus
Days: 227
Supervises:
Primary Purpose: To efficiently maintain scholastic, PEIMS and other data/records as required.
Qualifications:
Education/Certification:
- High school Diploma or GED equivalent.
Special Knowledge Skills:
- Computer Skills
Experience:
- Clerical & Office
Major Responsibilities and Duties:
MAINTAIN & FILE RECORDS FOR ALL STUDENTS
- Including registering & withdrawing new/returning/exiting students.
- Working closely with ECISD Departments particularly Student Attendance Office and Records Management, Special Populations Departments & Information Systems.
- Answering all incoming calls concerning enrollment, sending & receiving/requesting transcripts from out of school students/other school district, immunizations requests, verification of graduation from employment agencies or government agencies, course and credit questions.
- Affixing TAKS, SAT, ACT, End of Course Exams, PSAT & AP to score cards.
- Creating packaging slip & collecting records to be sent to Records Management Department, including withdrawn students and graduates, flagging transcripts with delinquent account information.
- Making address corrections and verifying social security numbers for accuracy.
- Completing student cumulative folder with completed withdrawal forms and transcripts.
- Documenting records of the school where student will attend.
- Evaluating transcripts by being knowledgeable of all TEA and ECISD guidelines, evaluating courses and credit-TEA numbers and local credits from other states.
- Calling other school districts for course description to help determine a corresponding Texas course, inputting attendance, courses and credit information credit by exam, correspondence course and dual credit into computer.
- Notifying teachers, bookkeeper, librarian and textbook manager of withdrawal status of students.
- Assisting ECISD personnel by checking credit count, date of first enrollment, date of birth and proof of residency.
- Verifying address, absences and possible discipline records.
- Complete folders before counselor visitation.
- Forward immunization records to school nurse; verifying address boundaries, faxing information to junior highs.
ENSURE ACCURATE PEIMS CODING including-LEAVER CODING:
- Documenting records sent to schools for leaver code information.
- Changing withdrawal codes if applicable, evaluating leaver report and transcripts to make changes for PEIMS leaver reporting.
- Verifying graduate report for graduation date, withdrawal date, graduation code, special education, college-bound, non-graduate data, etc.
- Preparing year end status report.
- Determining grade level of students for next school year.
- Assisting in the Dropout Recovery procedures.
- Assisting in the Completion Rate procedures.
COURSE COMPLETION DATA / 300 & 305 PEIMS RECORDS
- Maintaining current year grades, tracking grade changes and grade averaging.
- Verifying pass/fail indicator codes.
- Verifying master schedule information (300 & 305 Records) for summer PEIMS submission.
ATTENDANCE ACCOUNTING
- Maintaining membership counts on SharePoint site.
- Participating in balancing attendance membership numbers with other members of Den each 6 weeks’ attendance accounting period.
OTHER PEIMS CODING AS MAY APPLY
ASSIST WITH GRADUATION
- Including working closely with vice principal on all graduation duties.
- Collecting diploma cards from each senior with correct name and identification number.
- Creating database listing each senior from Permian & Alternative Center.
- Creating alphabetical labels for photographer cards cross checking list an average of three times.
- Keeping list updated as withdrawals, etc.
- Communicating with and coordinating with diploma printer.
- Submitting list of graduates to Jostens for printing.
- Completing certificates of attendance for Foreign Exchange students and certificates of completion for TAKS failures.
- Sending data list to State Representative’s office.
- Submitting list to local newspaper for printing in special edition of graduation.
- Creating and organizing seating charts, stadium layouts, layouts showing processional/recessional and state layout/seating arrangement.
- Ordering corsages, boutonnieres and plants for ceremony.
- Collating information for folders for all assistants working graduation.
- Inserting diplomas for delinquent accounts/honor cords, etc.
- Flagging diplomas for delinquent accounts/honor cords, etc.
- Distributing diplomas to graduates following graduation.
- Adding summer school graduates to diploma list and make diplomas for graduates.
- Taking Top Ten medals and diploma covers.
- Coordinating Top Ten Reception, creating invitation to be mailed, mailing of invitation to top ten students and parents and to ECISD personnel, ordering food for reception, setting up/cleaning up reception.
- Re-evaluating after summer school to recode students advancing or graduating.
GENERAL DUTIES
- Including but limited to-supervising student assistants and train in general duties.
- Providing notary public services.
- Attending required staff/department training sessions.
- Assisting students with college applications, GPA’s rank in class and all testing information.
- Willing to keep updated with technology.
- Assisting in developing forms/plans for educational planning.
- Assisting counselors with testing and questions concerning courses, credit and educational planning.
- Determining credit count for grade level purposes and for special education and cluster program.
- Explaining code of conduct, zero tolerance, home language survey, student information card, internet agreement and other materials.
- Assisting coaches for perspective scholarships.
- Assisting with other duties deemed necessary by administrators.
Supervisory Responsibilities:
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Some districtwide travel; occasional prolonged or irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.
Signature Date
See all 71+ Registrar jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Registrar roles.
Get Access To All JobsRegistrar CPT: Frequently Asked Questions
Does a Registrar job qualify for CPT authorization?
A Registrar position qualifies for CPT if your DSO determines it's an integral part of your enrolled curriculum. Programs in higher education administration, health information management, or information systems are the most direct fits. You'll need to show your coursework overlaps with the actual duties in the job description, not just that the industry is generally related.
What documents does my DSO need to authorize CPT for a Registrar role?
Most DSOs require a signed offer letter listing your title, start date, employer address, and weekly hours, plus a written explanation of how the Registrar duties connect to your current coursework. Some schools also require a faculty advisor signature or a short statement from the employer confirming the position's academic relevance. Check your school's specific CPT form requirements early.
Can I work full-time as a Registrar on CPT?
Full-time CPT (20 or more hours per week) is permitted but affects your OPT eligibility. If you accumulate 12 months or more of full-time CPT, you lose your post-graduation OPT entirely. Part-time CPT doesn't count against OPT. Most F-1 students in Registrar roles opt for part-time authorization to preserve that post-graduation option.
How do I find Registrar employers who understand CPT?
Universities, large hospital systems, and community colleges are the strongest targets because their HR teams regularly process CPT paperwork and coordinate with international student offices. Migrate Mate lists Registrar openings filtered by employer familiarity with F-1 work authorization, which narrows your search to employers who won't delay your start date over basic CPT questions.
What happens if my Registrar CPT job changes duties after I start?
CPT authorization covers the specific role and employer your DSO approved. If your responsibilities shift substantially or your title changes, your DSO may need to issue a new CPT authorization on an updated I-20. Working outside your authorized scope puts your F-1 status at risk. Contact your DSO before accepting any significant change in duties or employer.
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