Data Entry Specialist Jobs
Data Entry Specialist jobs are open across healthcare, finance, logistics, and government contracting, from entry-level clerk roles to senior data quality analyst positions, with specializations in medical records, financial processing, and inventory management. Scan the live roles below and apply to whichever ones fit.
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Job Summary
As a full-time Medical Data Entry Specialist, you’ll keep medical and administrative records accurate, organized, and ready for use. You’ll enter and review information in database systems and enterprise resource planning (ERP) systems, work with spreadsheets, and handle confidential information with care. Your attention to detail and responsive customer service will help keep information moving smoothly.
Responsibilities
- Enter, update, and verify medical and administrative data in databases, ERP systems, and Microsoft Excel.
- Collect and transcribe information from source documents; check entries for completeness, accuracy, and consistency.
- Use spreadsheets, Excel data analysis, and pivot tables to organize information and identify discrepancies.
- Apply basic math and 10-key typing skills to process records efficiently; prepare documents using word processing tools.
- Respond to routine information requests with professional customer service while protecting confidential information.
Your impact: Accurate, well-organized records help colleagues access reliable information and support timely service for the people they assist.
Qualifications
- Required: Strong computer skills, typing accuracy, organizational skills, and technical proficiency with Microsoft Office and productivity software.
- Required: Experience or demonstrated ability in data entry, data collection, spreadsheet work, and confidential information handling.
- Familiarity with Microsoft Excel, data entry in Excel, database systems, and pivot tables is preferred.
- Experience with ERP systems, transcription, office work, or customer service is a plus.
Pay: $26.51 - $31.93 per hour
Expected hours: 42.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Parental leave
Work Location: In person
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Find Data Entry Specialist JobsData Entry Specialist Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
- Human Resources
- Electronics & Hardware
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in data entry specialist jobs.
- Minimum typing speed of 40 to 60 words per minute with high accuracy
- Proficiency in Microsoft Excel and spreadsheet data management
- Experience with database entry software or ERP systems such as SAP or Oracle
- High school diploma or equivalent required, associate degree often preferred
- Strong attention to detail and ability to catch and correct data errors
- Familiarity with document management systems and digital filing procedures
Tips for Your Data Entry Specialist Job Search
Quantify speed and accuracy on your resume
Employers screen data entry resumes for keystrokes per hour and error rates. List your verified typing speed and any accuracy benchmarks from past roles or typing tests, so hiring managers don't have to guess whether you meet their threshold.
List every platform and software you know
Data entry postings often filter by specific tools: SAP, Oracle, Salesforce, or proprietary ERP systems. Name each platform you've used in a dedicated skills section so your application clears keyword filters in applicant tracking systems.
Apply early to roles that fit
Migrate Mate lists data entry specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by data type, not just title
Search for terms like 'medical records entry,' 'accounts payable data entry,' or 'inventory data clerk' alongside the standard title. Specialized postings often have fewer applicants and match your existing domain experience more precisely.
Prepare a short typing assessment before interviews
Many data entry interviews include a live speed-and-accuracy test on the employer's system. Practice on the type of interface the employer uses, whether spreadsheet-based, form-based, or database-driven, so the format isn't a surprise.
Negotiate schedule and volume, not just pay
Data entry roles often come with shift differentials, mandatory overtime, or production quotas. Ask about expected daily keystroke targets and shift flexibility during the offer stage so the workload aligns with what you can sustain.
Data Entry Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most data entry specialists?
The most active employers for data entry specialists right now are CARVANA, Eurofins, and 360Care, and the most openings are in Florida, New York, and California, based on current listings on Migrate Mate as of November 2026. Healthcare networks, financial services firms, and government contractors tend to post the highest volumes year-round.
How many data entry specialist jobs are remote?
About 12% of data entry specialist openings are fully remote or hybrid as of November 2026, reflecting strong demand for flexible arrangements in this role. Medical records entry and financial data processing positions tend to have the highest share of remote-eligible postings, while roles tied to physical inventory or on-site document scanning remain largely in-person.
How do you become a data entry specialist?
Start by building a verified typing speed above the common employer threshold, then gain familiarity with spreadsheet software and at least one database or ERP platform. Completing a certificate in office administration or medical billing strengthens your resume for specialized verticals. Entry-level administrative or clerical roles are the most common first step into full data entry work.
Can you get a data entry specialist job with little or no experience?
Yes, many data entry specialist roles are explicitly entry-level and require only a high school diploma and a demonstrated typing speed. Volunteering to manage records for a nonprofit, completing a short online data management course, or taking a freelance data project builds a concrete work sample you can cite. Accuracy scores from free typing certification tools also carry weight with screeners.
What does the data entry specialist interview process look like?
Most hiring processes for data entry specialists include an initial phone or video screen focused on availability and software familiarity, followed by a practical skills assessment testing typing speed and accuracy on the employer's platform or a standard tool. A final interview typically covers attention to detail, handling high-volume periods, and experience with specific data types relevant to the employer's industry.
Where can I find and apply to data entry specialist jobs?
You can find and apply to data entry specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience, preferred industry, and location, then apply directly to each listing that fits.
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