School Secretary Jobs
School secretary jobs are open across K-12 public schools, private academies, charter schools, and district administrative offices, from entry-level clerks to senior executive secretaries, with specializations in student records management, attendance coordination, and front-office administration. See the openings below and apply to the ones that match your experience.
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Showing 5 of 19+ School Secretary jobs
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Position Type:
Secretarial/Clerical/School Secretary - 12-Month
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Date Posted:
11/10/2026
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Location:
Wheaton North High School
2026-27 Hourly rate determined by CEA collective bargaining agreement.
Hourly Rate: Grade C2, $18.49
Hours/Day: 7.5 (full-time)
Work days/year: 251
Work Months: 12
SUMMARY:
Under the direct supervision of the Assistant Principals of Teaching and Learning, this position provides administrative and secretarial services for the main office. In addition to general duties, this position oversees the office activities in support of services provided to students, parents and staff, and handles highly confidential and sensitive information in a fast-paced environment. Independent judgment is required to plan, prioritize and organize the diversified workload, and the ability to work with students and the public is a must.
ESSENTIAL DUTIES AND RESPONSIBILITIES:- Prepares written materials (i.e., schedules, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Serves as a conduit for communication between administrators, staff, parents and students.
- Compiles data from a variety of sources (attendance, student discipline, etc.) for the purpose of complying with legal and/or administrative requirements.
- Maintains documents, files and records.
- Responds to inquiries from a variety of internal and external parties by appropriate means of communication.
- Assists in supervision of student assistants
QUALIFICATIONS:
- A positive, professional attitude.
- Excellent communication skills, both written and oral.
- Strong interpersonal skills with the ability to effectively deal with conflict.
- Excellent technical skills; must demonstrate knowledge of a variety of computer software and database applications (i.e., Word, Excel, PowerPoint, etc.)
- Good organizational skills, with the ability to problem solve
- Ability to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
- Ability to multi-task and work with multiple interruptions.
- Previous office experience required; minimum of a high school diploma required.
- Spanish-speaking skills are desirable
PHYSICAL REQUIREMENTS:
- Sitting, standing, bending and walking.
- Significant amount of fine finger dexterity.
- Some lifting, carrying and pushing/pulling.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
-
Position Type:
-
Position Type:
Secretarial/Clerical/School Secretary - 12-Month
-
Date Posted:
11/10/2026
-
Location:
Wheaton North High School
2026-27 Hourly rate determined by CEA collective bargaining agreement.
Hourly Rate: Grade C2, $18.49
Hours/Day: 7.5 (full-time)
Work days/year: 251
Work Months: 12
SUMMARY:
Under the direct supervision of the Assistant Principals of Teaching and Learning, this position provides administrative and secretarial services for the main office. In addition to general duties, this position oversees the office activities in support of services provided to students, parents and staff, and handles highly confidential and sensitive information in a fast-paced environment. Independent judgment is required to plan, prioritize and organize the diversified workload, and the ability to work with students and the public is a must.
ESSENTIAL DUTIES AND RESPONSIBILITIES:- Prepares written materials (i.e., schedules, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
- Serves as a conduit for communication between administrators, staff, parents and students.
- Compiles data from a variety of sources (attendance, student discipline, etc.) for the purpose of complying with legal and/or administrative requirements.
- Maintains documents, files and records.
- Responds to inquiries from a variety of internal and external parties by appropriate means of communication.
- Assists in supervision of student assistants
QUALIFICATIONS:
- A positive, professional attitude.
- Excellent communication skills, both written and oral.
- Strong interpersonal skills with the ability to effectively deal with conflict.
- Excellent technical skills; must demonstrate knowledge of a variety of computer software and database applications (i.e., Word, Excel, PowerPoint, etc.)
- Good organizational skills, with the ability to problem solve
- Ability to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
- Ability to multi-task and work with multiple interruptions.
- Previous office experience required; minimum of a high school diploma required.
- Spanish-speaking skills are desirable
PHYSICAL REQUIREMENTS:
- Sitting, standing, bending and walking.
- Significant amount of fine finger dexterity.
- Some lifting, carrying and pushing/pulling.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
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Position Type:
See All 19 School Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
Find School Secretary JobsSchool Secretary Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in school secretary jobs.
- High school diploma or GED with two or more years of office administration experience
- Proficiency in student information systems such as PowerSchool or Infinite Campus
- Strong working knowledge of Microsoft Office, especially Word, Excel, and Outlook
- Experience handling confidential records in compliance with FERPA requirements
- Accurate data entry skills and ability to manage multi-line phone systems
- CPR and first aid certification, or willingness to obtain upon hire
Tips for Your School Secretary Job Search
Tailor your resume to district software
Many school districts use specific student information systems like PowerSchool or Infinite Campus. Name the systems you have used in your resume's skills section, hiring managers scan for these terms before reading anything else.
Highlight compliance and recordkeeping experience
School secretaries handle student health records, emergency contacts, and enrollment documents that fall under FERPA. Call out any direct experience with confidential file management or regulatory recordkeeping to stand out from candidates without it.
Apply early to roles that fit
Migrate Mate lists school secretary openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings tied to the school calendar
Most school secretary positions open in spring and early summer, ahead of the new academic year. Set up searches in April and May so your applications land while the pool is still small and hiring managers are actively reviewing.
Prepare for scenario questions about parent conflict
Interviewers for school secretary roles almost always ask how you have handled an upset parent or a sensitive student situation. Prepare two or three specific examples that show your ability to stay calm, follow protocol, and escalate appropriately.
Negotiate start date around district onboarding cycles
School districts run onboarding in tight windows before the first day of school. If you receive an offer in late July or August, avoid requesting a delayed start, flexibility on timing signals you understand the school calendar and strengthens your offer position.
School Secretary Jobs: Frequently Asked Questions
Which companies are hiring the most school secretarys?
Kalamazoo Public Schools, Park East Academy, and Edmonds Cofield Prep are hiring the most school secretarys right now, with openings concentrated in Texas, Arizona, and Iowa, based on current listings on Migrate Mate as of November 2026. Demand tends to be highest in large urban and suburban districts that are expanding enrollment or backfilling vacancies ahead of a new school year.
How many school secretary jobs are remote?
About 0% of school secretary openings are fully remote or hybrid as of November 2026, reflecting how front-office duties keep most roles on-site. Positions with the greatest remote flexibility tend to involve district-level data entry, enrollment processing, or administrative support for central office departments rather than building-level reception work.
How do you become a school secretary?
Start by earning a high school diploma or GED, then build general office experience in a reception or administrative assistant role. Learn at least one student information system, ideally PowerSchool or Infinite Campus, through free tutorials or community college courses. Obtain CPR and first aid certification, as many districts require it. Apply to entry-level school office clerk positions to get your foot in the door, then advance from there.
Can you get a school secretary job with little or no experience?
Yes, many districts hire candidates with limited direct school experience if you can show strong general office skills. Emphasize any customer-facing or multi-line phone work, accurate data entry, and experience handling confidential information. Volunteering at a school or serving as a classroom aide can also fill the gap, since it demonstrates familiarity with the school environment and comfort working around students and parents.
What does the school secretary interview process look like?
Most school secretary interviews involve an initial phone screen with HR, followed by an in-person interview with the principal and sometimes an assistant principal. You can expect situational questions about managing upset parents, handling a medical emergency, and protecting student privacy. Some districts add a short typing or software skills test. The full process typically moves quickly, especially when districts are filling roles close to the start of the school year.
Where can I find and apply to school secretary jobs?
You can find and apply to school secretary jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and location, then apply directly to each listing that fits. Checking back regularly is worth it, since new positions are added as districts post vacancies throughout the hiring season.
See All 19 School Secretary Jobs
Find roles that match your experience and apply in just a few clicks.
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