Deputy Administrator Jobs
Deputy administrator jobs are open across government agencies, healthcare systems, and nonprofit organizations, from entry-level program support to senior executive roles, with specializations in public administration, operations management, and policy coordination. Find a role that fits below and apply directly.
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Incumbent serves as the Deputy Associate Administrator for Program Oversight (TPO) in the Federal Transit Administration (FTA). Works with the Associate Administrator to address the full range of delegated executive responsibilities for program, budget, administrative and personnel activities and provides senior-level direction to managers and teams responsible for designing and operating the nationwide program oversight for recipients of federal transit funding.
Learn more about this agency
This job is open to
The public
Career transition (CTAP, ICTAP, RPL)
Clarification from the agency
This position will be filled using Direct Hire Authority; traditional rating and ranking, Veterans' Preference, and the 'Rule of Many' do not apply. Applications will be accepted from any U.S. Citizen. Due to the potential of a high volume of applicants, not all applicants may receive consideration.
Duties
As a Deputy Associate Administrator, you will:
- Support the Associate Administrator’s oversight of the planning, implementation, and conduct of nationwide program oversight.
- Serve as an advisor to the Associate Administrator by utilizing technical expertise to assess varying consequences and impacts of nationwide program oversight initiatives.
- Assist the Associate Administrator to support organizational management, personnel and training, budget formulation and administration, financial management and audit, and general administrative activities.
- Ensure that TPO actions comply with federal, agency, and Departmental objectives and requirements and encourages maximum Federal-state-local cooperation in the execution of transit programs.
The Ideal candidate is a dynamic, strategic executive with experience in federal transportation programs, large-scale program oversight, and the implementation of federal civil rights, accessibility, and other compliance programs. The ideal candidate also has strong analytical, strategic planning, stakeholder collaboration, and communication skills. Experience in the oversight of federal transit and/or public transit governance, operations, or planning, and analysis of the Americans with Disabilities Act, Title VI, and Disadvantaged Business Enterprise programs is desirable.
Requirements
Conditions of employment
- Be a U.S. citizen or National and meet specialized experience to qualify.
- Submit application and resume online by 11:59 PM EST on the closing date.
- Required documents must be submitted by the closing date.
- Direct Hire Authority/SME will be used to fill this position.
CONDITIONS OF EMPLOYMENT:
As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance the organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
- GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only.
- BACKGROUND INVESTIGATION: A background security investigation is required for all selected individuals. Appointment will be subject to the applicant’s successful completion of the security investigation and favorable adjudication. Failure to meet these requirements will be grounds for termination.
- PROBATIONARY PERIOD: Applicants may be required to successfully complete a one-year probationary period (unless already completed).
- SUPERVISORY PROBATIONARY PERIOD: New supervisors must complete a 1-year probationary period (unless already completed).
Qualifications
To meet the minimum qualifications for this position, you must meet the specialized experience qualifications for the grade at which you are requesting consideration.
To qualify for the Grade 15, you must have at least one year of specialized experience equal or equivalent to the GS-14, it must include:
- Experience leading a team in the application, evaluation, or oversight of federal program requirements, policies, or statutory compliance frameworks for large-scale public programs or federal grant/funding recipients.
- Experience communicating effectively, both orally and in writing, with internal & external stakeholders; persuading, presenting, and defending programs, and preparing and executing briefings (formal and informal/ad hoc) to executive leaders on key topics.
- Experience directing, managing, and evaluating nationwide or large-scale public transportation programs, public transit governance frameworks, or complex infrastructure oversight initiatives.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
- Communication - Expresses information orally and in writing to individuals and groups effectively, factoring in the audience and nature of the information (e.g., technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately; and writes in a clear, concise, organized and convincing manner for the intended audience.
- Program Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing programs and resources, including monitoring and inspecting costs, work, and contractor performance.
- Managing Human Resources- Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
- Strategic Thinking - Formulates effective strategies consistent with the business and competitive strategy of the organization and the priorities of the office. Examine policy issues and strategic planning with a long-term perspective. Determines objectives and sets priorities; Assesses varying consequences and impacts with the office and likely consequences of alternative determinations and formally proposes potential courses of action and optimum solutions.
- Public Transit Industry Compliance - This competency involves applying federal program requirements to public transit policy, operations, and planning frameworks, assessing public transit system compliance with program requirements, identifying regulatory risks related to the public transit industry, and ensuring alignment with federal mandates.
For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4
All applicants must meet all qualification requirements by the closing date of this announcement.
Education
This job does not have an education qualification requirement.
Additional information
The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation
This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All applicants: Your application will be reviewed in two phases determine how you move forward in the hiring process. Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed. Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed. Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME).
You may preview questions for this vacancy.
Required Documents
RESUME:In accordance with the OPM memorandum titled Merit Hiring Plan, dated May 29, 2025, resumes with a maximum of two (2) pages in length will be accepted as part of your application. These should be legible and in a readable font size. A determination of your eligibility and/or qualifications will be based only on those two (2) pages.
Your resume MUST contain specific information that can be used to make a qualification determination, including employment beginning and ending dates for each position, whether employment is Full-time or Part-time (e.g., Program Analyst, GS-343-11 | January 2009–Present | 40 Hours/Week) and position titles. If the position is/was in the Federal government, you will need to provide the position series and grade level. The resume should show relevant experience and education, as well as support the required specialized experience. Please visit: https://help.usajobs.gov/how-to
CURRENT OR FORMER FEDERAL APPLICANTS: Submit SF-50 documentation proving your highest competitive grade, federal eligibility, and 52-week time-in-grade requirement. To pass HR validation, it’s recommended to combine and upload these into a single PDF:
- Start Date: The SF-50 showing when you were originally appointed or promoted to the qualifying grade.
- End Date: An SF-50 dated at least 52 weeks later (e.g., a Within-Grade Increase, promotion, or subsequent action) to prove a sequential 52-week period.
Warning on Incomplete Documentation: Do not submit an award or current-year annual pay adjustment SF-50 by itself. These do not prove your original entry date or grade. If your documents fail to conclusively prove a full 52-week history, you will be rated Ineligible.
DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the standards for this vacancy and provide all of the following documents:
- your most recent performance appraisal,
- the proof of eligibility letter from the Agency, and
- your most current SF-50, displaying current series and grade.
Qualified CTAP/ICTAP candidates receive priority and will be referred to the hiring manager.
For more information, please review the OPM Employee's Guide to Career Transition.
SPECIAL ATTENTION: To be considered, you must submit all required resume details and applicable documents by the closing date of the announcement.
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How to Apply
To be considered, you must submit all required resume details and applicable documents no later than 11:59 (EST) by the closing date of the announcement.
Note: Uploading documents to USAJobs does not automatically attach them to this application. You must review and verify that all files are successfully transferred to our system before final submission. Late or incomplete applications will be disqualified.
- To begin, click the "Apply Online" button on the job announcement posting.
- Follow the directions to register, submit all required documents and complete the assessment questionnaire.
- You may review your saved application(s) at https://help.usajobs.gov/
If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at: Transjobs@dot.gov
Agency contact information
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, District of Columbia 20590
United States
Next steps
You may check your application status by logging into USAJobs.com (Select "My USAJobs" and click "Applications". Within two weeks of the closing date, a Human Resources Specialist may evaluate your application. If evaluated, qualified candidates will be referred to the hiring manager. If you are selected for an interview, the hiring agency will contact you directly. Once the position is filled, we will notify all applicants of their final status.
Overview
- 0340 Program Management
- Suitability/Fitness
Deputy Administrator Jobs by Experience Level
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Find Deputy Administrator JobsDeputy Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in deputy administrator jobs.
- Bachelor's degree in public administration, business, or a related field
- Demonstrated experience managing staff, budgets, and cross-functional teams
- Proficiency with government or enterprise resource planning and reporting systems
- Knowledge of federal, state, or local regulatory compliance requirements
- Strong written communication skills including policy drafting and reporting
- Master's degree in public administration (MPA) or business administration (MBA) preferred for senior roles
Tips for Your Deputy Administrator Job Search
Tailor your resume to sector-specific language
Government and nonprofit deputy administrator postings use very different terminology than private-sector ones. Mirror the exact language in each job posting, whether that means 'regulatory compliance' for a federal role or 'program oversight' for a nonprofit.
Highlight your delegated authority experience
Deputy administrator roles are defined by acting on behalf of a principal. Your resume should explicitly name situations where you held decision-making authority in someone's absence, managed cross-departmental functions, or signed off on budgets and policy decisions.
Apply early to roles that fit
Migrate Mate lists deputy administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get a certification before the final interview round
Many deputy administrator candidates lose offers to peers who hold a Certified Public Manager or Lean Six Sigma credential. If you're in late-stage interviews, completing a short professional certification signals initiative and closes a common gap hiring panels flag.
Prepare a portfolio of policy and operational wins
Interviewers for deputy administrator roles ask for concrete examples of process improvements, budget management, and cross-agency coordination. Build a one-page accomplishment summary with measurable outcomes before your first interview, not after.
Negotiate scope and reporting structure first
Deputy administrator titles vary widely in authority. Before accepting any offer, clarify whether you have direct line authority over staff, what your signing authority covers, and how decisions escalate to the administrator above you.
Deputy Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most deputy administrators?
State of Nevada, US Farm Service Agency, and Louisiana Supreme Court are hiring the most deputy administrators right now, with openings concentrated in District of Columbia, Massachusetts, and Louisiana, based on current listings on Migrate Mate as of November 2026. Demand is especially strong in public health agencies, large hospital systems, and municipal government offices.
How many deputy administrator jobs are remote?
About 67% of deputy administrator openings are fully remote or hybrid as of November 2026, though the share varies significantly by sector. Policy coordination and administrative support functions are most likely to be remote, while roles that require direct oversight of facilities, staff, or in-person services are predominantly on-site.
How do you become a deputy administrator?
Start by earning a bachelor's degree in public administration, business, or a closely related field, then build experience in program coordination, budget management, or operations roles within your target sector. Advancing into a senior manager or assistant director title gives you the supervisory record most hiring panels require. An MPA or MBA strengthens your candidacy for government and large healthcare roles.
Can you get a deputy administrator job with little experience?
Entry-level deputy administrator roles do exist, particularly in smaller municipalities, nonprofit organizations, and regional health agencies that need an operational generalist rather than a specialist. Emphasize any experience managing projects, coordinating across departments, or standing in for a supervisor. A relevant graduate degree or certification in public management can offset a shorter work history when competing for these postings.
What does the deputy administrator interview process look like?
Most deputy administrator hiring processes include an initial screening call with HR, a panel interview with department heads or a selection committee, and a final interview with the administrator or executive director you would report to. Some agencies require a written exercise such as drafting a policy memo or responding to a budget scenario. Government roles often add a structured behavioral interview with scored responses.
Where can I find and apply to deputy administrator jobs?
You can find and apply to deputy administrator jobs on Migrate Mate, which lists current openings from across the United States. The listings cover roles in government, healthcare, education, and nonprofit sectors at every level of seniority. Find roles that fit your background and apply directly to each listing.
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