Executive Support Specialist Jobs
Executive Support Specialist jobs are open across corporate, healthcare, finance, and government sectors, from entry-level coordinator roles to senior executive assistant positions, with specializations in C-suite support, project coordination, and operations management. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 15+ Executive Support Specialist jobs
Initial Posting Date:
11/10/2026Application Deadline:
11/22/2026Agency:
Department of CorrectionsSalary Range:
$4,558 - $5,995Position Type:
EmployeePosition Title:
Executive Specialist 1, Security Support (Wilsonville)Job Description:
Executive Specialist 1, Security Support (Wilsonville)
Coffee Creek Correctional Facility
Oregon Department of Corrections
Join the Oregon Department of Corrections as an Executive Support Specialist 1 at Coffee Creek Correctional Facility (CCCF), where your organizational expertise, attention to detail, and ability to manage competing priorities will play a vital role in supporting security leadership and ensuring the smooth, efficient operations of a dynamic correctional environment!
About the Job – Your Role
As the Executive Support Specialist 1 for Security, you will provide high-level administrative and confidential support to the Assistant Superintendent of Security, helping ensure the effective management and operation of the facility’s Security section. This position serves as a key administrative resource and works with a high degree of independence, judgment, discretion, and attention to detail in a fast-paced correctional environment.
In this role, you will coordinate and prioritize a wide variety of administrative activities to support the smooth and efficient flow of Security operations. You will manage competing priorities, ensure assignments and time-sensitive tasks are completed accurately and on schedule, and help facilitate communication and coordination between Security, other sections within the facility, agency partners, and external stakeholders.
You will regularly handle sensitive and confidential information and will be expected to exercise sound judgment when determining priorities, responding to requests, and addressing issues on behalf of Security leadership. The position actively participates in department management team meetings and assists with coordinating information, tracking assignments, preparing correspondence and documentation, and ensuring appropriate follow-through on management priorities.
A successful candidate will also be responsible for interpreting, applying, and communicating requirements established through Oregon Department of Corrections (DOC) and Department of Administrative Services (DAS) policies and procedures, facility Post Orders, collective bargaining agreements, and other applicable guidance. This position generally works independently with little or no direct supervision and requires someone who is organized, adaptable, professional, and comfortable taking initiative while supporting the operational needs of a correctional facility.
If you are someone who thrives in a dynamic environment, can effectively manage multiple priorities, values confidentiality and professionalism, and enjoys being an integral part of a leadership team, we encourage you to apply.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Three (3) years of clerical/secretarial experience which included:
One (1) year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the one year at the full performance level.
Requested Skills
Experience providing administrative support to executives, managers, or organizational leadership.- Experience handling confidential or sensitive information with discretion and professionalism.
- Experience independently prioritizing multiple assignments and competing deadlines.
- Experience using independent judgment to resolve administrative issues with limited supervision.
- Experience preparing, reviewing, and editing professional correspondence, reports, and other business documents.
Application Information
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Working Conditions
Work is performed in a correctional facility housing close, medium and minimum-security AICs. AICs have the potential for becoming angry, hostile, abusive, and/or aggressive increasing the risk to employees of physical injury, death and/or being taken hostage. There is an inherent responsibility to provide assistance through recall and/or reassignment during AIC unrest and other emergency situations that may occur at the institution.
The person filling this position may be assigned to other ESS1 work assignments to meet operational needs of the institution when others are not available to cover their assignments as well as the ESS2 for the Superintendent.
Performance in this position may involve sitting for long periods of time and may at times involve standing for long periods of time. Also necessary is the operation of computer video equipment for work processing, electronic mail, and other specialized program access/usage, potentially for long periods of time.
About the Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
About the Process – What to Expect
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 209491
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Initial Posting Date:
11/10/2026Application Deadline:
11/22/2026Agency:
Department of CorrectionsSalary Range:
$4,558 - $5,995Position Type:
EmployeePosition Title:
Executive Specialist 1, Security Support (Wilsonville)Job Description:
Executive Specialist 1, Security Support (Wilsonville)
Coffee Creek Correctional Facility
Oregon Department of Corrections
Join the Oregon Department of Corrections as an Executive Support Specialist 1 at Coffee Creek Correctional Facility (CCCF), where your organizational expertise, attention to detail, and ability to manage competing priorities will play a vital role in supporting security leadership and ensuring the smooth, efficient operations of a dynamic correctional environment!
About the Job – Your Role
As the Executive Support Specialist 1 for Security, you will provide high-level administrative and confidential support to the Assistant Superintendent of Security, helping ensure the effective management and operation of the facility’s Security section. This position serves as a key administrative resource and works with a high degree of independence, judgment, discretion, and attention to detail in a fast-paced correctional environment.
In this role, you will coordinate and prioritize a wide variety of administrative activities to support the smooth and efficient flow of Security operations. You will manage competing priorities, ensure assignments and time-sensitive tasks are completed accurately and on schedule, and help facilitate communication and coordination between Security, other sections within the facility, agency partners, and external stakeholders.
You will regularly handle sensitive and confidential information and will be expected to exercise sound judgment when determining priorities, responding to requests, and addressing issues on behalf of Security leadership. The position actively participates in department management team meetings and assists with coordinating information, tracking assignments, preparing correspondence and documentation, and ensuring appropriate follow-through on management priorities.
A successful candidate will also be responsible for interpreting, applying, and communicating requirements established through Oregon Department of Corrections (DOC) and Department of Administrative Services (DAS) policies and procedures, facility Post Orders, collective bargaining agreements, and other applicable guidance. This position generally works independently with little or no direct supervision and requires someone who is organized, adaptable, professional, and comfortable taking initiative while supporting the operational needs of a correctional facility.
If you are someone who thrives in a dynamic environment, can effectively manage multiple priorities, values confidentiality and professionalism, and enjoys being an integral part of a leadership team, we encourage you to apply.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Three (3) years of clerical/secretarial experience which included:
One (1) year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the one year at the full performance level.
Requested Skills
Experience providing administrative support to executives, managers, or organizational leadership.- Experience handling confidential or sensitive information with discretion and professionalism.
- Experience independently prioritizing multiple assignments and competing deadlines.
- Experience using independent judgment to resolve administrative issues with limited supervision.
- Experience preparing, reviewing, and editing professional correspondence, reports, and other business documents.
Application Information
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Working Conditions
Work is performed in a correctional facility housing close, medium and minimum-security AICs. AICs have the potential for becoming angry, hostile, abusive, and/or aggressive increasing the risk to employees of physical injury, death and/or being taken hostage. There is an inherent responsibility to provide assistance through recall and/or reassignment during AIC unrest and other emergency situations that may occur at the institution.
The person filling this position may be assigned to other ESS1 work assignments to meet operational needs of the institution when others are not available to cover their assignments as well as the ESS2 for the Superintendent.
Performance in this position may involve sitting for long periods of time and may at times involve standing for long periods of time. Also necessary is the operation of computer video equipment for work processing, electronic mail, and other specialized program access/usage, potentially for long periods of time.
About the Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
About the Process – What to Expect
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 209491
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Executive Support Specialist Jobs by Experience Level
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Find JobsExecutive Support Specialist Job Market
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in executive support specialist jobs.
- Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
- Experience managing complex executive calendars and scheduling across time zones
- Strong written and verbal communication skills for correspondence and stakeholder coordination
- Ability to handle confidential information with discretion and professionalism
- Experience coordinating domestic and international travel arrangements and itineraries
- Associate or bachelor's degree in business administration or a related field preferred
Tips for Your Executive Support Specialist Job Search
Tailor your resume to each executive
Executive support roles often name the specific executive level you'll support, such as C-suite, VP, or board. Customize your resume to mirror that language and highlight experience managing priorities, travel logistics, or confidential communications at that tier.
Highlight calendar and logistics metrics concretely
Vague claims about 'managing complex schedules' won't stand out. Describe the actual volume you handled, such as coordinating across multiple time zones or managing back-to-back scheduling for a team of senior leaders, so hiring managers can picture your capacity.
Apply early to roles that fit
Migrate Mate lists executive support specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by industry, not just title
An executive support specialist role at a law firm requires document management and billing familiarity, while a tech company may prioritize ATS tools and remote coordination. Filter your search by industry to find openings where your existing context translates directly.
Prepare a scenario answer for the confidentiality question
Almost every interview for this role includes a question about handling sensitive information. Prepare a specific, real example of a time you managed confidential communications or documents, and practice explaining your process without disclosing the actual content.
Negotiate scope before negotiating anything else
Before discussing compensation, clarify the role's exact scope: how many executives you'll support, whether you have a backup during absences, and what systems you'll own. Misaligned expectations at this stage create friction within the first 90 days more often than any other factor.
Executive Support Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most executive support specialists?
The companies hiring the most executive support specialists right now include SpaceX, Peraton, and Oregon Department of Corrections, with the largest share of openings in Maryland, California, and Oregon, based on current listings on Migrate Mate as of November 2026. Healthcare systems, financial services firms, and large corporations consistently maintain the highest sustained demand for this role.
How many executive support specialist jobs are remote?
About 50% of executive support specialist openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common because many executives prefer in-person coordination. Sub-functions like scheduling, correspondence management, and document preparation tend to be the most compatible with remote or hybrid arrangements.
How do you become an executive support specialist?
Start by building proficiency in office productivity software and calendar management tools, which are foundational to the role. Gain experience in an administrative or coordinator position to develop scheduling, communication, and logistics skills. Demonstrating discretion with confidential information and earning trust in a support function is what typically leads to executive-level assignments over time.
Can you get hired as an executive support specialist with little or no experience?
Entry points into executive support usually come through administrative assistant or coordinator roles rather than direct hiring at the executive level. Focus your early applications on roles that support department heads or directors, build a reputation for reliability and confidentiality, and ask to take on scheduling or project coordination tasks that expand your executive-facing exposure incrementally.
What does the executive support specialist interview process look like?
Most hiring processes for this role include an initial phone or video screen focused on your administrative background, followed by one or two in-person or video interviews with HR and the executive you would directly support. Expect scenario-based questions about prioritization, handling last-minute changes, and managing confidential situations. Some employers add a skills assessment covering written communication or software tools before extending an offer.
Where can I find and apply to executive support specialist jobs?
You can find and apply to executive support specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits your background and preferences.
See All 15 Executive Support Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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