Staff Administrator Jobs
Staff administrator jobs are open across healthcare, education, government, and corporate services, from entry-level to senior office and executive administration roles, with specializations in operations support, records management, and HR coordination. Find a role that fits below and apply directly.
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Showing 5 of 17+ Staff Administrator jobs
About M.C. Dean
M.C. Dean is Building Intelligence®. We design, build, operate, and maintain cyber-physical solutions for the nation’s most recognizable mission critical facilities, secure environments, complex infrastructure, and global enterprises. The company’s capabilities include electrical power systems, electronic security, telecommunications, life safety, automation and controls, audio visual, and IT systems. M.C. Dean is headquartered in Tysons, Virginia and employs more than 9,000 professionals who engineer and deploy automated, secure, and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability.
Why Join Us?
Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.
The Project Administrator will assist with data entry, document organization and general administrative tasks throughout the duration of each project.
- Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
- Maintain proposal, project and contractual documentation including contract repositories.
- Ensure compliance with contract requirements and perform all other position related duties as assigned.
- Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
- Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
- Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
- Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
- Assist Program Manager in preparation of monthly reports and other financial reports.
- Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
- Prepare documentation for employee permits, security, certification, travel requests.
- Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
- Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
- Document and accurately capture information from meetings, conversations, and presentations.
- Research, analyze, and cite reference materials from print and online sources.
- Design professional document templates for internal and external use.
- Develop schedules, outlines, and templates for various types of proposal and project documentation.
- Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
- Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
- Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.
- Minimum of high school diploma with 3+ years of experience, or combination of equivalent experience and training.
- Experience in professional writing, editing, and document production required.
- Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
- Accuracy and attention to detail.
- Ability to work independently and resolve practical problems.
- Must be an effective leader with excellent written and oral communication skills.
- Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. Must have strong multitasking skills.
- Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
- Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.
Beneficial Skills:
- Microsoft SharePoint, Visio, and Project.
- Adobe software, including Acrobat Professional, Creative Suite
- Federal and DoD contract experience. Some U.S. Government acquisitions experience.
- Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
- Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.
Abilities:
- Exposure to computer screens for an extended period of time.
- Sitting for extended periods of time.
- Reach by extending hands or arms in any direction.
- Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
- Listen to and understand information and ideas presented through spoken words and sentences.
- Communicate information and ideas in speaking so others will understand.
- Read and understand information and ideas presented in writing.
- Apply general rules to specific problems to produce answers that make sense.
- Identify and understand the speech of another person.
We offer an excellent benefits package including:
- A competitive salary
- Medical, dental, vision, life, and disability insurance
- Paid time off
- Tuition reimbursement
- 401k Retirement Plan
- Military Reserve pay offset
- Paid maternity leave
Pay Range: USD $26.77 - USD $30.11 /Hr.
About M.C. Dean
M.C. Dean is Building Intelligence®. We design, build, operate, and maintain cyber-physical solutions for the nation’s most recognizable mission critical facilities, secure environments, complex infrastructure, and global enterprises. The company’s capabilities include electrical power systems, electronic security, telecommunications, life safety, automation and controls, audio visual, and IT systems. M.C. Dean is headquartered in Tysons, Virginia and employs more than 9,000 professionals who engineer and deploy automated, secure, and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability.
Why Join Us?
Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.
The Project Administrator will assist with data entry, document organization and general administrative tasks throughout the duration of each project.
- Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
- Maintain proposal, project and contractual documentation including contract repositories.
- Ensure compliance with contract requirements and perform all other position related duties as assigned.
- Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
- Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
- Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
- Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
- Assist Program Manager in preparation of monthly reports and other financial reports.
- Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
- Prepare documentation for employee permits, security, certification, travel requests.
- Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
- Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
- Document and accurately capture information from meetings, conversations, and presentations.
- Research, analyze, and cite reference materials from print and online sources.
- Design professional document templates for internal and external use.
- Develop schedules, outlines, and templates for various types of proposal and project documentation.
- Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
- Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
- Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.
- Minimum of high school diploma with 3+ years of experience, or combination of equivalent experience and training.
- Experience in professional writing, editing, and document production required.
- Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
- Accuracy and attention to detail.
- Ability to work independently and resolve practical problems.
- Must be an effective leader with excellent written and oral communication skills.
- Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. Must have strong multitasking skills.
- Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
- Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.
Beneficial Skills:
- Microsoft SharePoint, Visio, and Project.
- Adobe software, including Acrobat Professional, Creative Suite
- Federal and DoD contract experience. Some U.S. Government acquisitions experience.
- Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
- Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.
Abilities:
- Exposure to computer screens for an extended period of time.
- Sitting for extended periods of time.
- Reach by extending hands or arms in any direction.
- Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
- Listen to and understand information and ideas presented through spoken words and sentences.
- Communicate information and ideas in speaking so others will understand.
- Read and understand information and ideas presented in writing.
- Apply general rules to specific problems to produce answers that make sense.
- Identify and understand the speech of another person.
We offer an excellent benefits package including:
- A competitive salary
- Medical, dental, vision, life, and disability insurance
- Paid time off
- Tuition reimbursement
- 401k Retirement Plan
- Military Reserve pay offset
- Paid maternity leave
Pay Range: USD $26.77 - USD $30.11 /Hr.
Staff Administrator Jobs by Experience Level
See All 17 Staff Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Staff Administrator JobsStaff Administrator Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
What Employers Look For
The qualifications that appear most often in staff administrator jobs.
- Proficiency in Microsoft 365 including Outlook, Word, Excel, and SharePoint
- Experience scheduling meetings, managing calendars, and coordinating travel arrangements
- Strong written and verbal communication skills for internal and external correspondence
- Ability to maintain filing systems, databases, and confidential records accurately
- Familiarity with office management procedures, procurement, and vendor coordination
- Associate or bachelor's degree in business administration or a related field preferred
Tips for Your Staff Administrator Job Search
Tailor your resume to each listing
Staff administrator postings vary widely by industry, so a generic resume hurts you. Mirror the exact terminology from each job description, whether that's 'calendaring,' 'records management,' or 'procurement support,' so your application clears automated screening systems.
Apply early to roles that fit
Migrate Mate lists staff administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight software fluency with specifics
Saying you know office software is not enough. Name the exact tools you've used, such as Microsoft 365, SharePoint, or DocuSign, and describe a concrete task you completed with each. Hiring managers scan for specific tool names, not broad claims.
Demonstrate cross-functional coordination in your resume
Staff administrator roles are measured by how well you support multiple departments at once. Use your bullet points to show you've juggled requests from finance, HR, and operations simultaneously, not just supported one team or one manager.
Prepare concise answers about competing priorities
Interviewers for staff administrator positions almost always ask how you manage conflicting deadlines. Prepare two or three real examples from past roles where you triaged tasks under pressure and explain what criteria you used to decide what came first.
Negotiate by anchoring to scope not title
Staff administrator compensation varies sharply by budget authority and department size. When negotiating, name the scope of your responsibilities, number of stakeholders supported, and any budget or vendor oversight, rather than comparing titles, to justify your ask.
Staff Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most staff administrators?
ECS Limited, CRUSOE, and Lockheed Martin are hiring the most staff administrators right now, with openings concentrated in Texas, Colorado, and California, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large universities consistently post the highest volume of openings.
How many staff administrator jobs are remote?
About 0% of staff administrator openings are fully remote or hybrid as of November 2026, with remote arrangements most common in roles focused on data entry, records management, and virtual executive support. Positions that require in-person facilities coordination, mail handling, or front-desk coverage are still predominantly on-site.
How do you become a staff administrator?
Start by building proficiency in office software like Microsoft 365 and common scheduling tools, then gain experience in a support role such as receptionist, office assistant, or department coordinator. Strengthen your skills in written communication, records management, and calendar coordination. A degree in business administration is helpful but many employers prioritize demonstrated organizational ability and relevant experience over a specific credential.
How do you get hired as a staff administrator with little experience?
Focus on roles labeled 'junior,' 'assistant,' or 'administrative coordinator,' which typically require less than two years of experience. Highlight transferable skills from any customer-facing, data entry, or coordination work you've done. Certifications in office administration or proficiency badges in tools like Microsoft Office can substitute for years of experience in many entry-level postings.
What does the staff administrator interview process look like?
Most employers start with a phone screen focused on your software skills and scheduling experience, followed by one or two in-person or video interviews with the hiring manager and sometimes a department head. You may be asked to complete a short skills assessment covering tasks like formatting documents or prioritizing a sample inbox. References are typically checked before a final offer.
Where can I find and apply to staff administrator jobs?
You can find and apply to staff administrator jobs on Migrate Mate, which lists current openings from employers across the United States. Search the listings to find roles that match your experience and location, then apply directly to each one that fits.
See All 17 Staff Administrator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Staff Administrator Jobs