Division Coordinator Jobs
Division Coordinator jobs are open across healthcare, education, government, and nonprofit sectors, from entry-level to senior coordinator roles, with specializations in operations management, program administration, and cross-departmental communications. See the openings below and apply to the ones that match your experience.
Find Division Coordinator JobsOverview
Showing 5 of 56+ Division Coordinator jobs
Location:
Santa Clara, California, United StatesJob ID:
R0151823Date Posted:
2026-11-11Company Name:
HITACHI AMERICA, LTD.Profession (Job Category):
Communications & Corporate AffairsJob Schedule:
Full timeRemote:
NoJob Description:
Program Coordinator, Physical AI Program, R&D Division
Company: Hitachi America Ltd.
Division: R&D Division
Location: Santa Clara, California (on-site)
Status: Full Time, limited-term (6 months, with possibility of extension)
The Company
About Hitachi America, Ltd.
Hitachi America, Ltd. is the regional headquarters for Hitachi Group companies in the Americas, overseeing the U.S., Canada, and Latin America markets. Headquartered in Santa Clara, California, Hitachi Americas has been deeply committed to its Social Innovation Business since its establishment in 1959, addressing society's most pressing challenges through innovative solutions. Leveraging its expertise and resources, Hitachi Americas and its subsidiary companies operate across diverse sectors, including transportation, energy, mobility, industrial manufacturing, healthcare, digital engineering, data analytics and others. Driven by Digital, Green, and Innovation, Hitachi Americas remains at the forefront of pioneering solutions that shape the future. For further details, please visit https://www.hitachi.us/ .
Through its Social Innovation Business (SIB) that brings together IT, OT (Operational Technology) and products, Hitachi contributes to a harmonized society where the environment, wellbeing, and economic growth are in balance. Hitachi operates globally in four sectors – Digital Systems & Services, Energy, Mobility, and Connective Industries – and the Strategic SIB Business Unit for new growth businesses. With Lumada at its core, Hitachi generates value from integrating data, technology and domain knowledge to solve customer and social challenges.
Summary
Hitachi America's R&D Division in Santa Clara is Hitachi's research arm in North America. Its labs work with Hitachi's businesses in rail, energy, industry and digital infrastructure, and with research counterparts in Japan, to take new technology from the lab into use. One of its largest current efforts is a multi-site Physical AI program with Hitachi businesses and partners in the Americas, bringing robots and AI systems into the inspection and operation of industrial sites.
The Program Coordinator sits in the division's Program Management Office and is the coordinator for this program. The job is to keep its many parties moving together: the division's labs, Hitachi's research centers in Japan and other regions, the Hitachi businesses that host the sites, and outside partners such as technology providers, universities and startups. The role owns the program plan, meeting schedule, action tracking, stakeholder records and reporting. It suits someone who has run a program with many stakeholders and wants to learn how industrial AI is put to work.
Job Responsibilities
- Maintain the program plan and calendar across sites, labs and partners. Prepare and run program meetings and workshops, record the decisions, and make sure the actions get done.
- Keep track of what the program has promised to each business, partner and research counterpart, with dates, deliverables and reporting, and tell the program's leadership early when something is slipping.
- Be the first contact for program members and outside parties on schedules, information and logistics. Bring new members from the labs, businesses and partners up to speed, and organize site visits and travel.
- Coordinate with Hitachi's research centers in Japan and other regions so that work on the program stays aligned across time zones, and keep a shared record of who is doing what.
- Follow the Program Management Office's processes for external engagements, agreements and contracts, working with Legal and the business units as needed. Write status reports and briefing notes for R&D management, business sponsors and counterparts in Japan, with input from the technical leads, and make sure that what goes to partners meets export control, intellectual property and confidentiality rules.
-
Requirements
- Bachelor's degree or equivalent experience, and three or more years coordinating a program with many stakeholders.
- A record of keeping a program on schedule when the people involved sit in several organizations and none of them report to the coordinator.
- Clear writing, and the ability to turn a technical discussion into a short summary that an executive or a partner can act on.
- Careful with detail. Plans, trackers and records stay accurate and current.
- Interest in robotics, AI and industrial technology. A technical background helps but is not required; willingness to learn Hitachi's businesses is essential.
- Comfortable working across organizations, cultures and time zones, including with colleagues in Japan. Experience in an international organization is a plus. Fluent with AI tools in everyday work, such as drafting and summarizing documents, preparing meeting notes and keeping plans and trackers current, and keen to find where they can take over routine coordination.
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:
Wa – Harmony, Trust, Respect
Makoto – Sincerity, Fairness, Honesty, Integrity
Kaitakusha-Seishin – Pioneering Spirit, Challenge
For California only (as required by California’s Pay Transparency for Pay Equity Act ( SB 1162 ): A good faith estimate of the expected salary for this position in our California office salary range that the employer reasonably expects to pay for the position upon hire is $78,242 - $97,803. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.
Location:
Santa Clara, California, United StatesJob ID:
R0151823Date Posted:
2026-11-11Company Name:
HITACHI AMERICA, LTD.Profession (Job Category):
Communications & Corporate AffairsJob Schedule:
Full timeRemote:
NoJob Description:
Program Coordinator, Physical AI Program, R&D Division
Company: Hitachi America Ltd.
Division: R&D Division
Location: Santa Clara, California (on-site)
Status: Full Time, limited-term (6 months, with possibility of extension)
The Company
About Hitachi America, Ltd.
Hitachi America, Ltd. is the regional headquarters for Hitachi Group companies in the Americas, overseeing the U.S., Canada, and Latin America markets. Headquartered in Santa Clara, California, Hitachi Americas has been deeply committed to its Social Innovation Business since its establishment in 1959, addressing society's most pressing challenges through innovative solutions. Leveraging its expertise and resources, Hitachi Americas and its subsidiary companies operate across diverse sectors, including transportation, energy, mobility, industrial manufacturing, healthcare, digital engineering, data analytics and others. Driven by Digital, Green, and Innovation, Hitachi Americas remains at the forefront of pioneering solutions that shape the future. For further details, please visit https://www.hitachi.us/ .
Through its Social Innovation Business (SIB) that brings together IT, OT (Operational Technology) and products, Hitachi contributes to a harmonized society where the environment, wellbeing, and economic growth are in balance. Hitachi operates globally in four sectors – Digital Systems & Services, Energy, Mobility, and Connective Industries – and the Strategic SIB Business Unit for new growth businesses. With Lumada at its core, Hitachi generates value from integrating data, technology and domain knowledge to solve customer and social challenges.
Summary
Hitachi America's R&D Division in Santa Clara is Hitachi's research arm in North America. Its labs work with Hitachi's businesses in rail, energy, industry and digital infrastructure, and with research counterparts in Japan, to take new technology from the lab into use. One of its largest current efforts is a multi-site Physical AI program with Hitachi businesses and partners in the Americas, bringing robots and AI systems into the inspection and operation of industrial sites.
The Program Coordinator sits in the division's Program Management Office and is the coordinator for this program. The job is to keep its many parties moving together: the division's labs, Hitachi's research centers in Japan and other regions, the Hitachi businesses that host the sites, and outside partners such as technology providers, universities and startups. The role owns the program plan, meeting schedule, action tracking, stakeholder records and reporting. It suits someone who has run a program with many stakeholders and wants to learn how industrial AI is put to work.
Job Responsibilities
- Maintain the program plan and calendar across sites, labs and partners. Prepare and run program meetings and workshops, record the decisions, and make sure the actions get done.
- Keep track of what the program has promised to each business, partner and research counterpart, with dates, deliverables and reporting, and tell the program's leadership early when something is slipping.
- Be the first contact for program members and outside parties on schedules, information and logistics. Bring new members from the labs, businesses and partners up to speed, and organize site visits and travel.
- Coordinate with Hitachi's research centers in Japan and other regions so that work on the program stays aligned across time zones, and keep a shared record of who is doing what.
- Follow the Program Management Office's processes for external engagements, agreements and contracts, working with Legal and the business units as needed. Write status reports and briefing notes for R&D management, business sponsors and counterparts in Japan, with input from the technical leads, and make sure that what goes to partners meets export control, intellectual property and confidentiality rules.
-
Requirements
- Bachelor's degree or equivalent experience, and three or more years coordinating a program with many stakeholders.
- A record of keeping a program on schedule when the people involved sit in several organizations and none of them report to the coordinator.
- Clear writing, and the ability to turn a technical discussion into a short summary that an executive or a partner can act on.
- Careful with detail. Plans, trackers and records stay accurate and current.
- Interest in robotics, AI and industrial technology. A technical background helps but is not required; willingness to learn Hitachi's businesses is essential.
- Comfortable working across organizations, cultures and time zones, including with colleagues in Japan. Experience in an international organization is a plus. Fluent with AI tools in everyday work, such as drafting and summarizing documents, preparing meeting notes and keeping plans and trackers current, and keen to find where they can take over routine coordination.
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:
Wa – Harmony, Trust, Respect
Makoto – Sincerity, Fairness, Honesty, Integrity
Kaitakusha-Seishin – Pioneering Spirit, Challenge
For California only (as required by California’s Pay Transparency for Pay Equity Act ( SB 1162 ): A good faith estimate of the expected salary for this position in our California office salary range that the employer reasonably expects to pay for the position upon hire is $78,242 - $97,803. Pay is determined based on a variety of factors including, but not limited to, depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.
Division Coordinator Jobs by Experience Level
See All 56 Division Coordinator Jobs
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Find Division Coordinator JobsDivision Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Government & Public Sector
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in division coordinator jobs.
- Bachelor's degree in business administration, public administration, or a related field
- Two or more years of administrative or operational coordination experience
- Proficiency in Microsoft Office Suite, particularly Excel and Outlook
- Experience managing schedules, meeting logistics, and department-wide communications
- Familiarity with project management tools such as Asana, Trello, or similar platforms
- Strong written communication skills for drafting reports, memos, and correspondence
Tips for Your Division Coordinator Job Search
Tailor your resume to each division
Division coordinator roles vary sharply by sector. A coordinator in a hospital division emphasizes compliance tracking and scheduling, while one in a university division highlights faculty support and event logistics. Match your bullet points to the language in each specific posting.
Highlight cross-functional coordination wins
Employers want proof you've managed competing priorities across multiple teams or departments. Rewrite your resume bullets to show outcomes: how many departments you supported, timelines you kept on track, or reporting cycles you owned end to end.
Apply early to roles that fit
Migrate Mate lists division coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by division type, not just title
The same job title means different things at a hospital, a school district, and a government agency. Search for openings by the specific division type you want, such as clinical operations or student services, to surface roles that actually match your background.
Prepare scenario answers for coordination breakdowns
Interviewers for coordinator roles almost always ask how you handled a missed deadline, a miscommunication between teams, or a last-minute schedule change. Prepare two or three concrete examples with a clear action you took and a measurable result.
Negotiate scope before you negotiate salary
Before accepting an offer, clarify exactly which departments you'll coordinate, whether you have budget authority, and what reporting lines look like. Coordinators who skip this step often find their actual responsibilities far exceed the job description they applied to.
Division Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most division coordinators?
The most active employers for division coordinators right now are University Of Washington, State of New Mexico, and D.R. Horton, and the most openings are in Washington, New York, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, school districts, and large government agencies tend to post the highest volume of these roles year-round.
How many division coordinator jobs are remote?
About 50% of division coordinator openings are fully remote or hybrid as of November 2026, with the highest concentration in administrative and program coordination sub-roles. Positions tied to facilities management, in-person event coordination, or hands-on department support are almost always on-site.
How do you become a division coordinator?
Start by earning a bachelor's degree in business, public administration, or a field relevant to the sector you want to work in. Build experience in administrative support or project coordination roles where you manage schedules, track deliverables, and communicate across teams. Developing proficiency in office software and project management tools accelerates your path to a coordinator title.
Can you get hired as a division coordinator with little experience?
Entry-level division coordinator roles exist, particularly in nonprofits, school districts, and government agencies where administrative support experience is weighted heavily. Emphasize any internship, volunteer coordination, or office management work you've done. Demonstrating that you've owned a process from start to finish, even informally, matters more than years on a resume.
What does the division coordinator interview process look like?
Most employers run a phone screen followed by one or two in-person or video interviews. Expect behavioral questions about managing competing priorities, handling miscommunication between teams, and keeping projects on schedule. Some organizations include a written exercise or scenario where you draft a communication or outline a coordination plan for a hypothetical situation.
Where can I find and apply to division coordinator jobs?
You can find and apply to division coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your background, then apply directly to each listing that fits your experience and the type of division you want to work in.
See All 56 Division Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Division Coordinator Jobs