Administrative Lead Jobs
Administrative Lead jobs are open across healthcare, government, and corporate services at every level from coordinator to senior administrator, with specializations in office operations, facilities management, and executive support. See the openings below and apply to the ones that match your experience.
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Job Summary
Universal Tower Parts is seeking a dependable, highly organized, and motivated Administrative Lead / Sales & Operations Support professional to join our team.
The ideal candidate is a proactive problem-solver who takes ownership of their responsibilities, demonstrates strong attention to detail, and thrives in a fast-paced environment.
This position supports daily office operations, sales administration, invoicing, customer service, inventory coordination, and communication between departments.
We are looking for someone who can work independently, manage competing priorities, maintain accurate records, and consistently follow through on assignments.
Key Responsibilities
Administrative & Office Support
- Coordinate daily office operations and administrative activities.
- Maintain organized and accurate customer, vendor, and company records.
- Prepare correspondence, reports, spreadsheets, and business documents.
- Manage incoming calls, emails, and customer inquiries professionally.
- Track assignments, deadlines, and outstanding requests to ensure completion.
- Support management with operational improvements and administrative procedures.
Accounting & QuickBooks
- Prepare and process customer invoices, purchase orders, and sales documentation.
- Assist with accounts receivable, accounts payable, and payment processing.
- Monitor outstanding balances, customer credits, and payment discrepancies.
- Follow up with customers regarding invoices and account inquiries.
- Maintain accurate financial records and customer information in QuickBooks.
- Verify pricing, quantities, and supporting documentation for accuracy.
- Assist with reporting and reconciliation as needed.
Sales & Customer Service
- Provide administrative support to the sales team.
- Assist with customer quotes, sales orders, invoicing, and order processing.
- Communicate with customers regarding order status, product availability, shipping, and billing.
- Maintain positive customer relationships through professional and timely communication.
- Follow up on outstanding requests and escalate unresolved concerns when necessary.
Inventory & Warehouse Coordination
- Coordinate with warehouse personnel regarding customer orders and shipments.
- Assist with maintaining accurate inventory records.
- Review order details and shipping documentation for discrepancies.
- Communicate inventory shortages, shipping delays, and fulfillment concerns promptly.
- Ensure documents are properly completed and filed.
Leadership & Accountability
- Take ownership of assigned responsibilities and follow through until completion.
- Communicate operational concerns and discrepancies to management promptly.
- Maintain clear written documentation of important conversations and decisions.
- Identify opportunities to improve administrative processes and efficiency.
- Support team members and help coordinate administrative priorities.
- Demonstrate professionalism, initiative, and effective problem-solving skills.
Qualifications
Required:
- Previous administrative, office coordination, or accounting support experience.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Experience with QuickBooks or similar accounting software.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Strong customer service and problem-solving skills.
- Ability to work independently and meet deadlines.
- Professionalism, dependability, and a strong sense of accountability.
Preferred:
- Experience in an Administrative Lead or Office Coordinator position.
- Knowledge of accounts receivable and accounts payable.
- Experience with inventory management and order processing.
- Previous experience supporting sales or warehouse operations.
- Leadership or team coordination experience.
- Bilingual English/Spanish is a plus.
What We Are Looking For
At Universal Tower Parts, we value employees who take pride in their work and demonstrate:
- Accountability: Taking responsibility for assignments and following through.
- Initiative: Identifying what needs attention and acting.
- Communication: Keeping team members and management informed.
- Accuracy: Maintaining attention to detail in financial and operational tasks.
- Teamwork: Supporting others and contributing to a positive work environment.
- Professional Growth: Being open to feedback, learning, and additional responsibilities.
Why Join Universal Tower Parts?
We are a growing company seeking a motivated professional who wants to make a meaningful contribution to our daily operations.
This position offers the opportunity to work closely with management, develop professionally, take on additional responsibilities, and play an important role in supporting the continued growth of our business.
If you are organized, dependable, detail-oriented, and enjoy taking initiative, we encourage you to apply.
Pay: $60,000.00 - $83,200.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Proficiency in Microsoft Excel, Word, and Outlook.
- Professionalism, dependability, and a strong sense of accountability
Experience:
- administrative, office coordination, or accounting support : 10 years (Required)
- Strong organizational and multitasking abilities: 10 years (Required)
- with QuickBooks or similar accounting software: 10 years (Required)
Work Location: In person
Job Summary
Universal Tower Parts is seeking a dependable, highly organized, and motivated Administrative Lead / Sales & Operations Support professional to join our team.
The ideal candidate is a proactive problem-solver who takes ownership of their responsibilities, demonstrates strong attention to detail, and thrives in a fast-paced environment.
This position supports daily office operations, sales administration, invoicing, customer service, inventory coordination, and communication between departments.
We are looking for someone who can work independently, manage competing priorities, maintain accurate records, and consistently follow through on assignments.
Key Responsibilities
Administrative & Office Support
- Coordinate daily office operations and administrative activities.
- Maintain organized and accurate customer, vendor, and company records.
- Prepare correspondence, reports, spreadsheets, and business documents.
- Manage incoming calls, emails, and customer inquiries professionally.
- Track assignments, deadlines, and outstanding requests to ensure completion.
- Support management with operational improvements and administrative procedures.
Accounting & QuickBooks
- Prepare and process customer invoices, purchase orders, and sales documentation.
- Assist with accounts receivable, accounts payable, and payment processing.
- Monitor outstanding balances, customer credits, and payment discrepancies.
- Follow up with customers regarding invoices and account inquiries.
- Maintain accurate financial records and customer information in QuickBooks.
- Verify pricing, quantities, and supporting documentation for accuracy.
- Assist with reporting and reconciliation as needed.
Sales & Customer Service
- Provide administrative support to the sales team.
- Assist with customer quotes, sales orders, invoicing, and order processing.
- Communicate with customers regarding order status, product availability, shipping, and billing.
- Maintain positive customer relationships through professional and timely communication.
- Follow up on outstanding requests and escalate unresolved concerns when necessary.
Inventory & Warehouse Coordination
- Coordinate with warehouse personnel regarding customer orders and shipments.
- Assist with maintaining accurate inventory records.
- Review order details and shipping documentation for discrepancies.
- Communicate inventory shortages, shipping delays, and fulfillment concerns promptly.
- Ensure documents are properly completed and filed.
Leadership & Accountability
- Take ownership of assigned responsibilities and follow through until completion.
- Communicate operational concerns and discrepancies to management promptly.
- Maintain clear written documentation of important conversations and decisions.
- Identify opportunities to improve administrative processes and efficiency.
- Support team members and help coordinate administrative priorities.
- Demonstrate professionalism, initiative, and effective problem-solving skills.
Qualifications
Required:
- Previous administrative, office coordination, or accounting support experience.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Experience with QuickBooks or similar accounting software.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Strong customer service and problem-solving skills.
- Ability to work independently and meet deadlines.
- Professionalism, dependability, and a strong sense of accountability.
Preferred:
- Experience in an Administrative Lead or Office Coordinator position.
- Knowledge of accounts receivable and accounts payable.
- Experience with inventory management and order processing.
- Previous experience supporting sales or warehouse operations.
- Leadership or team coordination experience.
- Bilingual English/Spanish is a plus.
What We Are Looking For
At Universal Tower Parts, we value employees who take pride in their work and demonstrate:
- Accountability: Taking responsibility for assignments and following through.
- Initiative: Identifying what needs attention and acting.
- Communication: Keeping team members and management informed.
- Accuracy: Maintaining attention to detail in financial and operational tasks.
- Teamwork: Supporting others and contributing to a positive work environment.
- Professional Growth: Being open to feedback, learning, and additional responsibilities.
Why Join Universal Tower Parts?
We are a growing company seeking a motivated professional who wants to make a meaningful contribution to our daily operations.
This position offers the opportunity to work closely with management, develop professionally, take on additional responsibilities, and play an important role in supporting the continued growth of our business.
If you are organized, dependable, detail-oriented, and enjoy taking initiative, we encourage you to apply.
Pay: $60,000.00 - $83,200.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Proficiency in Microsoft Excel, Word, and Outlook.
- Professionalism, dependability, and a strong sense of accountability
Experience:
- administrative, office coordination, or accounting support : 10 years (Required)
- Strong organizational and multitasking abilities: 10 years (Required)
- with QuickBooks or similar accounting software: 10 years (Required)
Work Location: In person
Administrative Lead Jobs by Experience Level
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Find Administrative Lead JobsAdministrative Lead Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administrative lead jobs.
- Three or more years of administrative or office management experience
- Proficiency in Microsoft 365 or Google Workspace productivity tools
- Experience supervising or coordinating a team of support staff
- Strong written and verbal communication skills for cross-functional coordination
- Ability to manage calendars, schedules, and facilities logistics simultaneously
- Associate or bachelor's degree in business administration or a related field
Tips for Your Administrative Lead Job Search
Tailor your resume to operations impact
Administrative lead roles prioritize measurable outcomes over task lists. Rewrite each bullet to show what you improved, streamlined, or managed in scale, such as team size, vendor contracts handled, or process changes you owned end to end.
Highlight your supervisory experience clearly
Many administrative lead candidates bury team oversight in a generic duties list. Put it front and center. Specify how many people you coordinated, whether you conducted reviews, and what responsibilities you delegated, since hiring managers screen for this fast.
Apply early to roles that fit
Migrate Mate lists administrative lead openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your software stack
Administrative lead job descriptions often name specific tools such as Microsoft 365, Google Workspace, or facility management platforms. Applying to roles that match the tools you already use gives your resume an immediate relevance boost at the screening stage.
Prepare a scenario answer for conflict situations
Interviewers for administrative lead roles almost always ask how you handled a disagreement between departments or a breakdown in office operations. Prepare two concrete examples with outcomes you can speak to confidently and without excessive detail.
Negotiate scope before discussing compensation
Administrative lead titles vary widely in authority. Before accepting an offer, confirm whether you will manage staff, own the budget, or report to a director. Scope determines your leverage and growth path, so clarify it before you negotiate anything else.
Administrative Lead Jobs: Frequently Asked Questions
Which companies are hiring the most administrative leads?
The companies hiring the most administrative leads right now include State of Missouri, Aramark, and Nationwide Children's Hospital, with the largest share of openings in Missouri, California, and Ohio, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large corporate service organizations tend to post the most volume consistently.
How many administrative lead jobs are remote?
About 55% of administrative lead openings are fully remote or hybrid as of November 2026, though the share depends heavily on the industry and employer. Executive support and project coordination sub-roles tend to offer the most remote flexibility, while facilities management and office operations positions are predominantly on-site.
How do you become an administrative lead?
Start by building two to four years of experience in administrative assistant or office coordinator roles where you handle scheduling, vendor communication, and cross-team coordination. Seek out opportunities to supervise junior staff or own a process end to end, then apply for lead or senior administrative titles that match the scope you have already managed.
Can you get hired as an administrative lead with little experience?
Some employers will consider candidates with under two years of experience if you can demonstrate strong organizational ownership, such as running an event, managing a small team on a project, or redesigning a workflow. Focus your application on roles at smaller organizations, where the lead title often reflects function rather than a strict seniority threshold.
What does the administrative lead interview process look like?
Most administrative lead interviews run two to three rounds. The first is typically a phone or video screen with HR covering your background and availability. The second round involves a hiring manager or department director asking behavioral questions about team coordination, conflict resolution, and process ownership. Some employers add a brief practical exercise such as prioritizing a mock schedule or drafting a memo.
Where can I find and apply to administrative lead jobs?
You can find and apply to administrative lead jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry focus, then apply directly to each listing that fits.
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