Records Specialist Jobs
Records Specialist jobs are open across healthcare, government, legal, and financial services sectors, at every level from entry-level to senior and supervisory, with specializations in medical records, compliance documentation, and information governance. See the openings below and apply to the ones that match your experience.
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Showing 5 of 92+ Records Specialist jobs
State of Idaho Opportunity
Idaho Division of Veterans Services – Caring for America's Heroes
This position will remain open until filled; the posting will be taken down once a candidate is selected.
If you have previously applied for a position, select Reset/Forgot Password and follow the prompts to access your account. For additional assistance, refer to the Candidate Guide located under Candidate Resources on the State of Idaho Careers page.
The Idaho Division of Veterans Services is recruiting for a full-time Technical Records Specialist 1 position at the Idaho State Veterans Home in Pocatello.
The employee in this position works full-time, Monday - Friday 8:00 am to 5:00 pm.
The ideal candidate must have the ability to adapt easily to change, ensure quality work, and be able to maintain confidentiality.
In this position an employee will analyze, research, forecast, and reconcile invoices and other financial documents; ensure compliance with laws, rules, and policies; perform related work.
The employee will work with staff, insurance companies, and residents verifying benefits, filling out authorization forms, and keeping records current.
Incumbents may also deal with public officials, business representatives, and/or the general public to identify and resolve non-routine issues.
WE OFFER EMPLOYEE BENEFITS BEYOND COMPARE:
- Excellent low-cost Health, Dental and Vision insurance
- Participation in one of the nation's best state retirement systems PERSI Retirement
- Generous vacation and sick leave accrual beginning as soon as you start
- Paid parental leave
- Eleven paid holidays a year
- Multiple retirement plans, including an optional 401k & Deferred Compensation plans
- Group Life Insurance/Disability Insurance/Supplemental Life Insurance
- Employee Assistance Program
- Flexible Spending Accounts
- Wellness programs
- Robust ongoing training opportunities
- Benefits Summary (Download PDF reader)
Responsibilities:
- Responsible for specific financial duties such as accounts payable, budget, journals, etc.
- Identify and correct errors and discrepancies.
- Maintain logs, ledgers, journals, work/spread sheets, and other financial documents.
- Perform professional calls to insurance companies, other staff, and residents' families.
- Operate the main switchboard to answer incoming calls and questions with accuracy and friendliness.
- Greet residents, visitors, and address walk-in traffic.
- Distribute mail to appropriate departments and residents.
- Monitor cash box.
- Reconcile resident accounts and resolve discrepancies.
- Review, complete, and process financial documents and ensure their compliance with laws, regulations, and policies for approval or recommended approval.
- Experience using computer systems to retrieve, enter, and edit financial data. Work with business representatives, and/or the general public to identify and resolve non-routine issues involving laws and regulations.
Minimum Qualifications:
- Monitoring a records system to identify and correct errors
- Researching a variety of sources to resolve problems
- Interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments
- Entering and retrieving data using a computerized records system
Minimum Qualification Specialties:
Some knowledge of:
- Medical terminology and the general benefits of Medicaid, Medicare, and major insurance companies.
- Financial record keeping; bookkeeping practices; payroll methods.
Experience:
- Using spreadsheet software; storing, retrieving, and compiling information in a report format using data base software.
- Working with sensitive or restricted data.
- Using MS Excel and MS Access software.
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or emailada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
Questions?
Please call Trudy Johnston at 208-235-7829 or contact by email: Trudy.Johnston@veterans.idaho.gov
State of Idaho Opportunity
Idaho Division of Veterans Services – Caring for America's Heroes
This position will remain open until filled; the posting will be taken down once a candidate is selected.
If you have previously applied for a position, select Reset/Forgot Password and follow the prompts to access your account. For additional assistance, refer to the Candidate Guide located under Candidate Resources on the State of Idaho Careers page.
The Idaho Division of Veterans Services is recruiting for a full-time Technical Records Specialist 1 position at the Idaho State Veterans Home in Pocatello.
The employee in this position works full-time, Monday - Friday 8:00 am to 5:00 pm.
The ideal candidate must have the ability to adapt easily to change, ensure quality work, and be able to maintain confidentiality.
In this position an employee will analyze, research, forecast, and reconcile invoices and other financial documents; ensure compliance with laws, rules, and policies; perform related work.
The employee will work with staff, insurance companies, and residents verifying benefits, filling out authorization forms, and keeping records current.
Incumbents may also deal with public officials, business representatives, and/or the general public to identify and resolve non-routine issues.
WE OFFER EMPLOYEE BENEFITS BEYOND COMPARE:
- Excellent low-cost Health, Dental and Vision insurance
- Participation in one of the nation's best state retirement systems PERSI Retirement
- Generous vacation and sick leave accrual beginning as soon as you start
- Paid parental leave
- Eleven paid holidays a year
- Multiple retirement plans, including an optional 401k & Deferred Compensation plans
- Group Life Insurance/Disability Insurance/Supplemental Life Insurance
- Employee Assistance Program
- Flexible Spending Accounts
- Wellness programs
- Robust ongoing training opportunities
- Benefits Summary (Download PDF reader)
Responsibilities:
- Responsible for specific financial duties such as accounts payable, budget, journals, etc.
- Identify and correct errors and discrepancies.
- Maintain logs, ledgers, journals, work/spread sheets, and other financial documents.
- Perform professional calls to insurance companies, other staff, and residents' families.
- Operate the main switchboard to answer incoming calls and questions with accuracy and friendliness.
- Greet residents, visitors, and address walk-in traffic.
- Distribute mail to appropriate departments and residents.
- Monitor cash box.
- Reconcile resident accounts and resolve discrepancies.
- Review, complete, and process financial documents and ensure their compliance with laws, regulations, and policies for approval or recommended approval.
- Experience using computer systems to retrieve, enter, and edit financial data. Work with business representatives, and/or the general public to identify and resolve non-routine issues involving laws and regulations.
Minimum Qualifications:
- Monitoring a records system to identify and correct errors
- Researching a variety of sources to resolve problems
- Interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments
- Entering and retrieving data using a computerized records system
Minimum Qualification Specialties:
Some knowledge of:
- Medical terminology and the general benefits of Medicaid, Medicare, and major insurance companies.
- Financial record keeping; bookkeeping practices; payroll methods.
Experience:
- Using spreadsheet software; storing, retrieving, and compiling information in a report format using data base software.
- Working with sensitive or restricted data.
- Using MS Excel and MS Access software.
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or emailada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
Questions?
Please call Trudy Johnston at 208-235-7829 or contact by email: Trudy.Johnston@veterans.idaho.gov
See All 92 Records Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Records Specialist JobsRecords Specialist Job Market
Who's Hiring
- JBS INTERNATIONAL15
- State of Idaho11
- Terrestris Global Solutions8T
- LMI2
- Allegiant Air2
Top Industries Hiring
- Education
- Government & Public Sector
What Employers Look For
The qualifications that appear most often in records specialist jobs.
- Experience with electronic document management systems or records management software
- Knowledge of records retention schedules and regulatory compliance requirements
- High school diploma or associate degree, with preference for bachelor's in information management or related field
- Familiarity with HIPAA or other industry-specific confidentiality and privacy standards
- Strong attention to detail for indexing, categorizing, and auditing physical and digital records
- Experience scanning, digitizing, and quality-checking physical documents for electronic archives
Tips for Your Records Specialist Job Search
Tailor your resume to records systems
Hiring managers scan for specific document management platforms and records retention software. Name every system you've used, including electronic health records platforms, content management systems, and imaging tools, so your resume clears automated screening before anyone reads it.
Highlight compliance and retention knowledge
Records specialist postings almost always list regulatory frameworks like HIPAA, state retention schedules, or federal recordkeeping requirements. Call out the specific regulations you've worked under rather than listing generic compliance experience, since that specificity separates you from general administrative candidates.
Apply early to roles that fit
Migrate Mate lists records specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by industry vertical
Records specialist duties differ sharply across healthcare, law firms, and municipal government. When you search, filter by industry so your experience maps cleanly to what the employer actually needs, rather than applying broadly and competing against candidates with direct sector experience.
Prepare audit scenario answers for interviews
Interviewers for records roles frequently ask how you've handled a records audit, a retention purge, or a discrepancy between physical and digital files. Prepare two or three specific examples with concrete outcomes so you can answer without hesitating during the technical portion of the interview.
Negotiate scope before accepting any offer
Records specialist titles vary widely in actual responsibility. Before you accept, confirm whether the role owns the full records lifecycle or only handles intake and retrieval, since that distinction affects your workload, your growth path, and your leverage in future job searches.
Records Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most records specialists?
JBS INTERNATIONAL, State of Idaho, and Terrestris Global Solutions are hiring the most records specialists right now, with openings concentrated in Idaho, California, and Florida, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large legal firms consistently account for the highest volume of active postings.
How many records specialist jobs are remote?
About 14% of records specialist openings are fully remote or hybrid as of November 2026, though availability varies significantly by industry. Roles focused on digital document management, compliance auditing, and data entry tend to offer the most remote flexibility, while positions involving physical file handling or on-site scanning require in-person work.
How do you become a records specialist?
Start by earning at least a high school diploma, though an associate or bachelor's degree in health information management, library science, or business administration strengthens your candidacy. Build hands-on experience through administrative or filing roles, then learn a document management platform used in your target industry. Earning a certification such as a Registered Health Information Technician credential adds credibility for healthcare-focused positions.
Can you get hired as a records specialist with little or no experience?
Yes, entry-level records specialist roles exist, particularly in government offices, clinics, and law firms that hire for high-volume filing and intake work. Emphasize any experience organizing, categorizing, or maintaining files, even from administrative or reception roles. Demonstrating familiarity with any document management software and showing comfort with detail-oriented, repetitive tasks makes a strong case to employers willing to train.
What does the records specialist interview process look like?
Most employers start with a phone screen focused on your records systems experience and familiarity with relevant regulations. An in-person or video interview follows, typically including scenario-based questions about handling sensitive records, managing a backlog, or responding to an audit. Some employers add a brief practical assessment, such as categorizing sample documents or demonstrating comfort with their document management platform.
Where can I find and apply to records specialist jobs?
You can find and apply to records specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your experience level, industry background, and preferred location, then apply directly to each listing that matches what you're looking for.
See All 92 Records Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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