Document Control Specialist Jobs
Document Control Specialist jobs are open across construction, engineering, manufacturing, healthcare, and energy, from entry-level coordinators to senior and lead specialists, with concentrations in document management systems, quality assurance compliance, and records administration. Scan the live roles below and apply to whichever ones fit.
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Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.
The Quality Systems Manager is responsible for managing day-to-day GxP document control processes, ensuring controlled documents and quality records are compliant with regulatory requirements, internal standards, and company procedures.
This role reports to the Senior Manager of Quality Systems and acts as a subject matter expert and collaborates with cross-functional teams to support the document lifecycle, drive process improvements, maintain inspection readiness, and promote compliance with quality system requirements.
Responsibilities
- Manage day-to-day document control operations and ensure controlled documents are maintained throughout their lifecycle in the electronic document management system (e.g., SOPs, Policies, Work Instructions, Forms) in compliance with Business Process and GxP requirements.
- Serve as a subject matter expert for the electronic document management system, including document workflows, user support, testing, and implementation of system enhancements as applicable.
- Partner with document authors, reviewers, approvers, and cross-functional stakeholders to facilitate timely document review, approval, issuance, periodic review, and retirement activities.
- Support the development, maintenance, and continuous improvement of document control procedures, standards, templates, and best practices to support an effective Quality Management System.
- Provide guidance and training to document authors, collaborators, reviewers, and approvers on GxP documentation practices, document management processes, and electronic document management system functionality.
- Demonstrated ability to develop, deliver, and facilitate end-user training for Electronic Document Management Systems (EDMS), including creating training materials and user guides.
- Monitor and report document control metrics, identify trends, and recommend process improvements to enhance efficiency, compliance, and document quality.
- Support change controls, CAPAs, deviations, and continuous improvement initiatives related to document control processes.
- Support internal audits, external audits, and regulatory inspections by providing documentation, records, and subject matter expertise related to document control systems.
- Ensure document control processes remain inspection-ready and compliant with applicable FDA, EMA, ICH, and other GxP regulatory requirements. Provide Training coverage as needed.
Skills & Qualifications
- Bachelor's degree in Life Sciences, Quality, Business, or a related discipline, or equivalent combination of education and experience.
- 6+ years of experience in Document Control and Quality Systems within a regulated GxP environment.
- Demonstrated experience managing document control processes and electronic document management systems.
- 2+ years of recent experience administering Veeva Vault QualityDocs and Vault Training.
- Strong knowledge of FDA, EMA, ICH, and applicable GxP regulations governing quality documentation.
- Experience supporting regulatory inspections, customer audits, and internal audits.
- Advanced proficiency in Microsoft Office Suite, particularly Microsoft Word for document formatting and template management.
- Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Strong written, verbal, and interpersonal communication skills with a collaborative, customer-focused approach.
- Experience with quality metrics, process improvement, and inspection readiness preferred.
#LI-HYBRID
Pay Range:
Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.
Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.
Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.
Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers
Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.
Here are some ways to check for authenticity:
We do not conduct job interviews through non-standard text messaging applications
We will never request personal information such as banking details until after an official offer has been accepted and verified
We will never request that you purchase equipment or other items when interviewing or hiring
If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com
Please visit our website at: www.cytokinetics.com
Cytokinetics is an Equal Opportunity Employer
Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.
The Quality Systems Manager is responsible for managing day-to-day GxP document control processes, ensuring controlled documents and quality records are compliant with regulatory requirements, internal standards, and company procedures.
This role reports to the Senior Manager of Quality Systems and acts as a subject matter expert and collaborates with cross-functional teams to support the document lifecycle, drive process improvements, maintain inspection readiness, and promote compliance with quality system requirements.
Responsibilities
- Manage day-to-day document control operations and ensure controlled documents are maintained throughout their lifecycle in the electronic document management system (e.g., SOPs, Policies, Work Instructions, Forms) in compliance with Business Process and GxP requirements.
- Serve as a subject matter expert for the electronic document management system, including document workflows, user support, testing, and implementation of system enhancements as applicable.
- Partner with document authors, reviewers, approvers, and cross-functional stakeholders to facilitate timely document review, approval, issuance, periodic review, and retirement activities.
- Support the development, maintenance, and continuous improvement of document control procedures, standards, templates, and best practices to support an effective Quality Management System.
- Provide guidance and training to document authors, collaborators, reviewers, and approvers on GxP documentation practices, document management processes, and electronic document management system functionality.
- Demonstrated ability to develop, deliver, and facilitate end-user training for Electronic Document Management Systems (EDMS), including creating training materials and user guides.
- Monitor and report document control metrics, identify trends, and recommend process improvements to enhance efficiency, compliance, and document quality.
- Support change controls, CAPAs, deviations, and continuous improvement initiatives related to document control processes.
- Support internal audits, external audits, and regulatory inspections by providing documentation, records, and subject matter expertise related to document control systems.
- Ensure document control processes remain inspection-ready and compliant with applicable FDA, EMA, ICH, and other GxP regulatory requirements. Provide Training coverage as needed.
Skills & Qualifications
- Bachelor's degree in Life Sciences, Quality, Business, or a related discipline, or equivalent combination of education and experience.
- 6+ years of experience in Document Control and Quality Systems within a regulated GxP environment.
- Demonstrated experience managing document control processes and electronic document management systems.
- 2+ years of recent experience administering Veeva Vault QualityDocs and Vault Training.
- Strong knowledge of FDA, EMA, ICH, and applicable GxP regulations governing quality documentation.
- Experience supporting regulatory inspections, customer audits, and internal audits.
- Advanced proficiency in Microsoft Office Suite, particularly Microsoft Word for document formatting and template management.
- Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Strong written, verbal, and interpersonal communication skills with a collaborative, customer-focused approach.
- Experience with quality metrics, process improvement, and inspection readiness preferred.
#LI-HYBRID
Pay Range:
Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.
Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.
Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.
Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers
Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.
Here are some ways to check for authenticity:
We do not conduct job interviews through non-standard text messaging applications
We will never request personal information such as banking details until after an official offer has been accepted and verified
We will never request that you purchase equipment or other items when interviewing or hiring
If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com
Please visit our website at: www.cytokinetics.com
Cytokinetics is an Equal Opportunity Employer
See All 85 Document Control Specialist Jobs
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Find JobsDocument Control Specialist Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in document control specialist jobs.
- Proficiency with electronic document management systems such as SharePoint or Documentum
- Experience maintaining controlled documents and enforcing revision control procedures
- Knowledge of ISO 9001 or industry-specific quality management standards
- Associate or bachelor's degree in a technical, business, or related field
- Strong attention to detail for reviewing document accuracy and completeness
- Familiarity with document numbering conventions, metadata standards, and filing taxonomies
Tips for Your Document Control Specialist Job Search
Tailor your resume to DMS platforms
Hiring managers scan for specific document management systems like SharePoint, Documentum, or Aconex. Name every platform you've used, including version numbers where relevant, so your resume passes automated screening for the exact tools the employer already runs.
Highlight your revision control experience
Generic 'organized files' language won't stand out. Describe the revision control workflows you owned, how many controlled documents you maintained, and the naming or numbering conventions you enforced. Concrete process ownership signals the competence employers expect.
Apply early to roles that fit
Migrate Mate lists document control specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter for industry-specific compliance requirements
A document control specialist role in life sciences operates under FDA 21 CFR Part 11, while construction roles follow ISO 9001 or project-specific contract requirements. Target postings that match the regulatory framework you know, because employers value that domain familiarity immediately.
Prepare a document audit walkthrough for interviews
Interviewers frequently ask you to describe a document review or audit you led end to end. Prepare a two-minute story covering what triggered the review, how you traced discrepancies, and what corrective action followed. Concrete process fluency answers the question they're really asking.
Negotiate scope alongside title and pay
Before accepting an offer, clarify whether the role owns the document control system configuration or only populates it. System ownership commands more seniority and responsibility, so confirming that boundary upfront prevents mismatched expectations and positions you to negotiate appropriately.
Document Control Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most document control specialists?
The companies hiring the most document control specialists right now include Werfen, hims & hers, and Mesa Associates, with the largest share of openings in California, Texas, and Massachusetts, based on current listings on Migrate Mate as of November 2026. Construction, energy infrastructure, and large-scale engineering firms consistently post the highest volume of openings.
How many document control specialist jobs are remote?
About 26% of document control specialist openings are fully remote or hybrid as of November 2026, with availability varying by industry. Roles focused on digital records management and software-based document systems tend to be the most remote-friendly, while positions tied to physical job sites or regulated labs are more likely to require on-site presence.
How do you become a document control specialist?
Start by building proficiency in at least one electronic document management system, which you can do through self-directed practice or employer-sponsored training. Pursue an associate or bachelor's degree in a technical or administrative field, then seek entry-level records or administrative roles to gain hands-on experience with version control and document workflows. Earning a certification in quality management or records management strengthens your candidacy further.
Can you get a document control specialist job with little experience?
Yes, entry-level document control specialist roles do exist, particularly in industries with high documentation volume like construction and manufacturing. Employers hiring candidates with limited experience typically look for demonstrated comfort with document management software, strong organizational habits, and exposure to quality or compliance processes through coursework, internships, or adjacent administrative roles. Certifications and system-specific training can offset a shorter work history.
What does the document control specialist interview process look like?
Most interview processes include an initial screening call, one or two technical interviews, and sometimes a practical exercise where you demonstrate how you would organize or audit a set of documents. Interviewers focus on your experience with specific document management systems, your approach to version control and change management, and your ability to enforce compliance procedures when stakeholders resist following documentation standards.
Where can I find and apply to document control specialist jobs?
You can find and apply to document control specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and industry background, and apply directly to each listing that fits.
See All 85 Document Control Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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