Staff Assistant Jobs
Staff assistant jobs are open across healthcare, government, corporate offices, and nonprofits, at every level from entry-level to senior administrative, with specializations in executive support, office coordination, and project administration. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 188+ Staff Assistant jobs
Position: Instructional Assistant, High School (ACHIEVE), Temporary Support Staff (Anticpated)
Location: ACHIEVE
Available: November, 2026 - March 3, 2027
Hours/Schedule: 7.0 hours/day; 5 days/week; 182 days per year (Benefit Eligible)
Requirements:
- Previous Instructional Assistant Experience in Elementary School setting preferred
- Ability to collect data, work with team of educators, and carry out academic support plans
- Qualified candidates must meet the Pennsylvania Department of Education Special Education Regulations Chapter 14 Regulations. (https://www.pacode.com/secure/data/022/chapter14/s14.105.html)
- Have completed at least two years of post-secondary study; or
- Possess an associate's degree or higher; or
- Meet a rigorous standard of quality as documented through a state or local assessment. Additional Information can be accessed at Bureau of Special Education Credential of Competency for Special Education Instructional Paraeducators in Pennsylvania (pattan.net)
REQUIRED PAPERWORK: In order to begin employment in any PA public school, all employees are required to complete mandatory paperwork. Background employment clearances must be completed within the last year to be valid and include:
- PA State Police Clearance (Act 34)
- Child Abuse Clearance (Act 151)
- FBI Fingerprints (Act 114) IndentoGo
Some additional paperwork includes Arrest/Conviction Report form, PA Sexual Misconduct/Abuse Disclosure (Act 168), physician’s health form and recently completed TB test.
Position: Instructional Assistant, High School (ACHIEVE), Temporary Support Staff (Anticpated)
Location: ACHIEVE
Available: November, 2026 - March 3, 2027
Hours/Schedule: 7.0 hours/day; 5 days/week; 182 days per year (Benefit Eligible)
Requirements:
- Previous Instructional Assistant Experience in Elementary School setting preferred
- Ability to collect data, work with team of educators, and carry out academic support plans
- Qualified candidates must meet the Pennsylvania Department of Education Special Education Regulations Chapter 14 Regulations. (https://www.pacode.com/secure/data/022/chapter14/s14.105.html)
- Have completed at least two years of post-secondary study; or
- Possess an associate's degree or higher; or
- Meet a rigorous standard of quality as documented through a state or local assessment. Additional Information can be accessed at Bureau of Special Education Credential of Competency for Special Education Instructional Paraeducators in Pennsylvania (pattan.net)
REQUIRED PAPERWORK: In order to begin employment in any PA public school, all employees are required to complete mandatory paperwork. Background employment clearances must be completed within the last year to be valid and include:
- PA State Police Clearance (Act 34)
- Child Abuse Clearance (Act 151)
- FBI Fingerprints (Act 114) IndentoGo
Some additional paperwork includes Arrest/Conviction Report form, PA Sexual Misconduct/Abuse Disclosure (Act 168), physician’s health form and recently completed TB test.
See All 188+ Staff Assistant Jobs
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Find Staff Assistant JobsStaff Assistant Job Market
Who's Hiring
- ECS Limited25
- UPMC9
- MIT Lincoln Laboratory8
- Sutter Health5
- Intuit4
Top Industries Hiring
- Technology & Software
- Education
- Healthcare & Medical Services
- Retail
- Science & Research
What Employers Look For
The qualifications that appear most often in staff assistant jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience managing executive or departmental calendars and scheduling
- Strong written and verbal communication skills for correspondence and coordination
- Ability to handle sensitive or confidential information with discretion
- High school diploma or associate degree, with bachelor's degree preferred for some roles
- Familiarity with office management tools and document management systems
Tips for Your Staff Assistant Job Search
Tailor your resume to each posting
Staff assistant postings vary widely by industry. Pull the exact software tools and duties listed in each job ad and mirror that language in your resume. Hiring managers scan for calendar management, correspondence handling, and office coordination before reading anything else.
Apply early to roles that fit
Migrate Mate lists staff assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight measurable support accomplishments
Generic phrases like 'provided administrative support' blend into every other resume. Swap them for specific outputs: how many calendars you managed, the size of the team you supported, or processes you streamlined, so your impact is concrete and easy to scan.
Target industry-specific job titles strategically
Staff assistant roles carry different titles by sector: program assistant in government, executive assistant in finance, or department coordinator in healthcare. Search those sector-specific labels alongside 'staff assistant' to surface openings that match your background but use a different title.
Prepare for scenario-based interview questions
Interviewers for staff assistant roles frequently ask how you handled scheduling conflicts, confidential information, or competing priorities. Prepare two or three concrete examples using real situations, and practice describing your decision-making process rather than just the outcome.
Negotiate start date before discussing anything else
Staff assistant offers often come with standard two-week start timelines, but many employers have flexibility. If you need more time for a transition, raise it at the offer stage rather than after acceptance, when renegotiating is harder and less expected.
Staff Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most staff assistants?
The companies hiring the most staff assistants right now include ECS Limited, UPMC, and MIT Lincoln Laboratory, with the largest share of openings in California, Pennsylvania, and Massachusetts, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal agencies, and large corporations consistently account for a significant portion of active postings.
How many staff assistant jobs are remote?
About 24% of staff assistant openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry and employer. Administrative coordination and correspondence roles tend to offer the most remote flexibility, while positions requiring in-person reception, office management, or on-site executive support remain largely on-site.
How do you become a staff assistant?
Start by building proficiency in office productivity software and scheduling tools, since those appear in nearly every job listing. Gain experience through internships, receptionist roles, or department coordinator positions that involve calendar management and written correspondence. A high school diploma meets minimum requirements at many employers, though an associate or bachelor's degree strengthens your application for roles in government or corporate environments.
Can you get a staff assistant job with little or no experience?
Yes, many entry-level staff assistant roles are designed for candidates with limited formal experience. Employers in government agencies, nonprofit organizations, and healthcare offices often hire candidates who demonstrate strong organizational habits and communication skills over direct work history. Volunteering, campus office work, or administrative internships all count as relevant experience and can substitute for paid employment on your application.
What does the staff assistant interview process look like?
Most staff assistant interviews involve a phone screen followed by one or two in-person or video rounds with a hiring manager and sometimes a department head. Expect a mix of behavioral questions about how you handled competing priorities or sensitive information, along with practical questions about the tools and systems listed in the job posting. Some employers include a short written exercise or scheduling scenario to test real-world judgment.
Where can I find and apply to staff assistant jobs?
You can find and apply to staff assistant jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your background and preferences, and apply directly to each listing that fits.
See All 188+ Staff Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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