Recruitment Administrator Jobs
Recruitment Administrator jobs are open across staffing agencies, corporate HR departments, healthcare systems, and higher education, from entry-level coordinators to senior administrators, with specializations in applicant tracking, onboarding coordination, and talent pipeline management. Scan the live roles below and apply to whichever ones fit.
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Office Administrator / Field Supervisor (Bilingual) – Full-Time
Blue Angels Cleaning Services – Pompano Beach, FL
Starting Pay: $18.00 per hour | 40 Hours per Week | Additional Hours Available
Join Our Growing Team!
Blue Angels Cleaning Services is an established, family-owned company proudly serving residential and commercial clients throughout South Florida since 1997. We are known for our commitment to quality, professionalism, and excellent customer service.
We are looking for a highly organized, dependable, motivated, and detail-oriented professional to join our team as an Office Administrator / Field Supervisor.
This is an exciting opportunity for someone who enjoys working with people, solving problems, staying organized, and taking ownership of daily responsibilities.
The position combines office administration, customer service, scheduling, billing, team coordination, and field quality control. Responsibilities may vary depending on company needs and individual strengths, with opportunities to take on greater responsibilities as the company grows.
We're looking for more than someone who simply answers phones. We want a proactive team member who takes pride in their work, pays attention to details, and helps keep our operations running smoothly.
What You'll Be DoingOffice Administration & Customer Service
- Answer incoming phone calls, text messages, and emails professionally and promptly.
- Make outgoing calls to customers regarding appointments, scheduling, service requests, and billing.
- Coordinate daily cleaning schedules, appointments, cancellations, and last-minute changes.
- Communicate professionally with customers, cleaning teams, and management.
- Maintain accurate customer records, appointments, service instructions, and account information.
- Use Jobber or similar CRM software to manage customer information, schedules, invoices, and daily operations.
- Prepare and review invoices, record payments, and monitor outstanding customer balances.
- Follow up professionally with customers regarding unpaid invoices and overdue payments.
- Handle customer questions, special requests, and service concerns with care and professionalism.
- Ensure important tasks, customer requests, and follow-ups are completed accurately and on time.
- Support daily office operations and independently manage responsibilities as needed.
Field Supervision & Quality Control
- Visit customer properties to perform quality-control inspections and ensure cleaning standards are maintained.
- Supervise, support, and communicate with cleaning teams.
- Identify cleaning issues and coordinate corrective action when necessary.
- Assist with training new employees and reinforcing company procedures.
- Help coordinate cleaning teams, supplies, and field operations.
- Communicate with customers regarding service quality and resolve concerns professionally.
- Maintain inspection records and provide updates to management.
- Help ensure our customers consistently receive the high-quality service they expect.
A company vehicle is provided for authorized work-related field visits and supervision.
Qualifications & Requirements
- Fluent English and either Portuguese or Spanish are required.
- Speaking English, Portuguese, and Spanish is a plus.
- Previous experience in office administration, scheduling, customer service, dispatching, or operations.
- Strong computer skills and confidence using email, scheduling software, and customer management systems.
- Experience with Jobber or similar CRM software is preferred but not required.
- Comfortable making and receiving customer phone calls.
- Experience with invoicing, billing, payment tracking, or accounts receivable is a plus.
- Excellent organizational skills and strong attention to detail.
- Ability to multitask, prioritize responsibilities, and work efficiently in a busy environment.
- Strong communication and problem-solving skills.
- Ability to work independently and follow through without constant supervision.
- Comfortable working both in an office environment and visiting customer properties.
- Valid driver's license and an acceptable driving record meeting company insurance requirements.
- Previous supervisory or cleaning industry experience is a plus, but not required.
The Type of Person We're Looking For
We believe the right attitude and work ethic make a big difference.
Our ideal candidate is someone who:
- Takes initiative and doesn't need to be constantly reminded of responsibilities.
- Pays close attention to details and takes pride in doing things correctly.
- Enjoys staying organized and keeping everything on track.
- Communicates confidently and professionally with customers and coworkers.
- Can handle unexpected situations and find solutions.
- Is comfortable learning new technology and systems.
- Takes responsibility for mistakes and works to prevent them from happening again.
- Is dependable, punctual, respectful, and professional.
- Enjoys working as part of a team but can also work independently.
- Is looking for a stable position with long-term growth potential.
Work Schedule & Compensation
- Full-time position – approximately 40 hours per week.
- Regular schedule: 5 days per week.
- Additional hours may be available, including occasional Saturdays, depending on business needs and employee availability.
- Starting pay: $18.00 per hour, with compensation based on experience and qualifications.
- Eligible overtime hours are paid according to applicable law.
- In-person position based in Pompano Beach, Florida.
- Combination of office work and field supervision.
- Company vehicle provided for authorized work-related field visits.
- Opportunity for increased responsibilities and professional growth based on performance.
Why Join Blue Angels Cleaning Services?
- Established, family-owned company serving South Florida since 1997.
- Stable, full-time employment.
- Friendly, professional, and team-oriented work environment.
- Opportunity to learn different aspects of business operations.
- Variety of responsibilities — both office and field.
- Company vehicle provided for field responsibilities.
- Opportunity for additional work hours.
- Opportunity to grow into greater operational and leadership responsibilities.
- Be part of a company that values professionalism, reliability, and quality service.
How to Apply
If you are organized, motivated, dependable, and enjoy working with people, we would love to hear from you!
Please submit your resume and briefly describe your experience with office administration, customer service, scheduling, billing, or employee supervision.
Candidates who are bilingual, comfortable with computers, and confident communicating with customers are strongly encouraged to apply.
We look forward to meeting our next great team member!
Blue Angels Cleaning Services
Quality, Professionalism & Customer Satisfaction Since 1997
Pay: From $18.00 per hour
Expected hours: 40.0 per week
Application Question(s):
- Are you fluent in English and either Portuguese or Spanish?
- How many years of office administration or scheduling experience do you have?
- Are you comfortable supervising cleaning teams and visiting customer properties?
- Do you have experience using CRM, scheduling, or invoicing software?
- Do you have a valid driver's license and a driving record that meets company insurance requirements?
- Do you have experience preparing invoices, tracking payments, or following up on overdue customer accounts?
Work Location: In person
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Find JobsRecruitment Administrator Job Market
Who's Hiring
Top Industries Hiring
- Distribution & Wholesale
What Employers Look For
The qualifications that appear most often in recruitment administrator jobs.
- One to three years of experience coordinating or supporting a full recruitment cycle
- Proficiency with at least one applicant tracking system such as an ATS platform
- Strong calendar and scheduling skills for managing high-volume interview coordination
- Experience drafting offer letters, job postings, and candidate communications
- Familiarity with I-9 compliance, onboarding documentation, and HR recordkeeping
- Associate or bachelor's degree in human resources, business administration, or a related field
Tips for Your Recruitment Administrator Job Search
Tailor your resume to ATS workflows
Recruitment administrator postings consistently screen for hands-on ATS experience. Name the specific systems you've used and pair each with a concrete output, such as the number of requisitions you managed or how quickly you moved candidates through stages.
Apply early to roles that fit
Migrate Mate lists recruitment administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight compliance and documentation skills
Many hiring managers for this role care deeply about I-9 recordkeeping, offer letter accuracy, and audit-ready filing. If you've supported compliance audits or maintained structured candidate records, call that out explicitly rather than burying it under general admin duties.
Target postings by team size and volume
A recruitment administrator at a ten-person startup moves faster and owns more of the process than one at a Fortune 500 with a dedicated sourcing team. Filter openings by company size so your experience level and preferred pace match the actual role.
Prepare a scenario answer about scheduling conflicts
Interviewers for this role almost always ask how you handle last-minute interview cancellations or double-booked hiring managers. Walk through one real example with a clear sequence: what broke, what you did, and what the outcome was for the candidate experience.
Negotiate start date, not just compensation
Recruitment administrators often step into active hiring cycles on day one. If an offer comes with a tight start date that leaves no ramp time, it's reasonable to ask for one additional week so you can absorb the pipeline before owning it.
Recruitment Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most recruitment administrators?
ASPRA World, Heli America, and Palais Royale are hiring the most recruitment administrators right now, with openings concentrated in New York, Florida, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Staffing firms, hospital systems, and large retail and logistics operations tend to post the most consistently throughout the year.
How many recruitment administrator jobs are remote?
About 11% of recruitment administrator openings are fully remote or hybrid as of November 2026, though availability shifts with hiring volume and industry. Roles focused on scheduling coordination and ATS management tend to go remote more often than onboarding-heavy positions that require in-person document verification or new-hire orientation support.
How do you become a recruitment administrator?
Start by building experience in a general administrative or HR support role where you handle scheduling, correspondence, and document management. Learn at least one applicant tracking system through employer training or free tutorials. From there, apply for coordinator or assistant roles within a recruiting team to gain direct pipeline exposure before moving into a dedicated recruitment administrator title.
Can you get hired as a recruitment administrator with little experience?
Yes, entry-level recruitment administrator roles exist specifically for candidates coming from general admin, customer service, or HR assistant backgrounds. Emphasize transferable skills such as calendar management, attention to detail in documentation, and experience communicating with multiple stakeholders at once. Temp-to-hire positions at staffing agencies are a reliable way in when direct-hire openings are competitive.
What does the recruitment administrator interview process look like?
Most processes run two to three rounds. The first is typically a phone screen with an HR generalist or talent acquisition manager covering your ATS experience and scheduling background. A second round often includes a practical scenario or short task, such as drafting a job posting or walking through how you'd coordinate a panel interview. Final rounds usually involve a hiring manager and may include a brief skills assessment.
Where can I find and apply to recruitment administrator jobs?
You can find and apply to recruitment administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and preferred industry, then apply directly to each listing that fits your background and location.
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