Administrative Support Specialist Jobs
Administrative Support Specialist jobs are open across healthcare, government, finance, and education, from entry-level to senior and lead roles, with specializations in executive support, records management, and office coordination. Find a role that fits below and apply directly.
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Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Requirements
Job Overview
The Part-Time Administrative and Program Support Specialist provides comprehensive administrative, fiscal, and programmatic support to the Assistant Dean, Director of the GEMS Program, and the Office of Diversity, Equity, Inclusion & Belonging (ODEIB) at the Georgetown University School of Medicine. This role is essential to the seamless execution of ODEIB operations, programs, and strategic initiatives that advance the School of Medicine’s mission to cultivate an inclusive, equitable, and belonging-centered learning and working environment.
Additional duties include, but are not limited to:
- Manage calendars, meeting logistics, and correspondence for the ODEIB leadership team and office
- Assist with tracking spending and reconciling departmental budgets; process invoices, reimbursements, and purchase requests.
- Oversee supply acquisition and inventory management.
- Assist in the coordination of logistics for ODEIB programs, training, and events.
- Provide administrative support in the coordination of YRC in Health and CORE
- Maintain program records, collect participant feedback, and support reporting efforts.
- Assist in drafting communications, newsletters, and website updates.
Work Interactions
The Specialist supports day-to-day office operations, manages administrative workflows, assists with budget monitoring and procurement, and provides critical coordination for ODEIB programs, events, and communications. This position requires exceptional organizational skills, discretion, initiative, and a demonstrated commitment to DEIB values in medical education.
Requirements and Qualifications
- Bachelor’s degree preferred.
- 2–3 years of administrative, fiscal, or program coordination experience.
- Strong organizational, communication, and problem-solving skills.
- Demonstrated commitment to health equity and supporting diverse student populations.
- Ability to handle sensitive information with discretion.
- Proficiency with Microsoft Office; familiarity with Georgetown systems preferred.
Work Mode Designation
This position has been designated as in-person and On-Campus. Please note that work mode designations are regularly reviewed to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range
The projected hourly pay range for this position which represents the full range of anticipated compensation is: $21.60 - $26.40. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Requirements
Job Overview
The Part-Time Administrative and Program Support Specialist provides comprehensive administrative, fiscal, and programmatic support to the Assistant Dean, Director of the GEMS Program, and the Office of Diversity, Equity, Inclusion & Belonging (ODEIB) at the Georgetown University School of Medicine. This role is essential to the seamless execution of ODEIB operations, programs, and strategic initiatives that advance the School of Medicine’s mission to cultivate an inclusive, equitable, and belonging-centered learning and working environment.
Additional duties include, but are not limited to:
- Manage calendars, meeting logistics, and correspondence for the ODEIB leadership team and office
- Assist with tracking spending and reconciling departmental budgets; process invoices, reimbursements, and purchase requests.
- Oversee supply acquisition and inventory management.
- Assist in the coordination of logistics for ODEIB programs, training, and events.
- Provide administrative support in the coordination of YRC in Health and CORE
- Maintain program records, collect participant feedback, and support reporting efforts.
- Assist in drafting communications, newsletters, and website updates.
Work Interactions
The Specialist supports day-to-day office operations, manages administrative workflows, assists with budget monitoring and procurement, and provides critical coordination for ODEIB programs, events, and communications. This position requires exceptional organizational skills, discretion, initiative, and a demonstrated commitment to DEIB values in medical education.
Requirements and Qualifications
- Bachelor’s degree preferred.
- 2–3 years of administrative, fiscal, or program coordination experience.
- Strong organizational, communication, and problem-solving skills.
- Demonstrated commitment to health equity and supporting diverse student populations.
- Ability to handle sensitive information with discretion.
- Proficiency with Microsoft Office; familiarity with Georgetown systems preferred.
Work Mode Designation
This position has been designated as in-person and On-Campus. Please note that work mode designations are regularly reviewed to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range
The projected hourly pay range for this position which represents the full range of anticipated compensation is: $21.60 - $26.40. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
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Find JobsAdministrative Support Specialist Job Market
Who's Hiring
Top Industries Hiring
- Automotive
What Employers Look For
The qualifications that appear most often in administrative support specialist jobs.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to handle confidential information with discretion and professionalism
- High school diploma or equivalent required, associate or bachelor's degree preferred
- Familiarity with office management procedures, filing systems, and document processing
Tips for Your Administrative Support Specialist Job Search
Tailor your resume to each posting
Administrative support specialist job descriptions vary widely by industry, so mirror the exact terminology each listing uses. If the posting says 'calendar management' instead of 'scheduling,' use that phrase. Applicant tracking systems filter on keyword matches before a human ever reads your resume.
Highlight software proficiency up front
Employers expect you to list the specific tools you use daily. Name versions and suites explicitly, such as Microsoft 365, Google Workspace, or specific database platforms. Vague claims like 'proficient in office software' get overlooked in favor of candidates who name the exact tools.
Apply early to roles that fit
Migrate Mate lists administrative support specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify your coordination and workload
Hiring managers for administrative support roles want to know scale. Describe how many calendars you managed, how many team members you supported, or how many documents you processed weekly. Concrete scope signals that you can handle the volume of their specific environment.
Prepare for scenario-based interview questions
Interviewers for administrative support roles often ask how you handled competing priorities, a last-minute scheduling conflict, or a confidentiality situation. Rehearse two or three specific examples using the situation, action, and result format before your interview.
Follow up with a targeted thank-you note
After your interview, send a brief note within 24 hours that references a specific topic from the conversation, not a generic message. Administrative support roles require sharp communication skills, and a well-written follow-up is itself a demonstration of those skills to the hiring manager.
Administrative Support Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most administrative support specialists?
The companies hiring the most administrative support specialists right now include Trusted Results Therapy, Progressive, and US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys, with the largest share of openings in South Carolina, Virginia, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal agencies, and large financial institutions consistently account for a high volume of these postings.
How many administrative support specialist jobs are remote?
About 11% of administrative support specialist openings are fully remote or hybrid as of November 2026, though the share varies by industry and seniority level. Roles focused on data entry, document management, and virtual executive assistance tend to offer the most remote flexibility, while positions requiring in-person reception, facilities coordination, or on-site file handling are typically fully in-office.
How do you become an administrative support specialist?
Start by earning a high school diploma or GED, then build proficiency in productivity software like word processing, spreadsheet, and email platforms. Take a community college course or earn a certification in office administration to strengthen your resume. Apply for entry-level roles such as office assistant or administrative clerk to gain hands-on experience, then move into specialist positions as your coordination and communication skills develop.
Can you get hired as an administrative support specialist with little experience?
Yes, many administrative support specialist roles are open to candidates with limited formal experience if you can demonstrate strong organizational and communication skills. Volunteering, internships, or part-time office work all count. Focus your resume on transferable skills like scheduling, correspondence, and document handling. Roles in government agencies and nonprofit organizations are often more willing to hire and train candidates coming from adjacent backgrounds.
What does the administrative support specialist interview process look like?
Most employers conduct a phone or video screen first, followed by one or two in-person interviews. Expect questions about how you prioritize competing tasks, handle confidential information, and communicate across departments. Some employers include a short skills assessment covering typing speed, software familiarity, or written communication. Government and healthcare roles may add a background check or reference verification step before extending an offer.
Where can I find and apply to administrative support specialist jobs?
You can find and apply to administrative support specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience, location preference, and industry focus, then apply directly to each opening that fits.
See All 61 Administrative Support Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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