Executive Coordinator Jobs
Executive Coordinator jobs are open across corporate, nonprofit, healthcare, and government sectors, from entry-level to senior and chief-of-staff-adjacent roles, with common specializations in C-suite support, board relations, and project coordination. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 169+ Executive Coordinator jobs
Description
The Garden Segment is seeking an Executive Assistant / HR Coordinator to support our Atlanta-based executive leadership team and the HR Director. This dual-impact role requires an experienced professional with a proven record of accomplishment with C-suite support and a strong foundation in HR operations, encompassing recruitment, onboarding, benefits, and payroll fundamentals. The ideal candidate is a highly organized, critical thinker with exceptional communication skills who excels in a fast-paced, dynamic corporate environment.
KEY RESPONSIBILITIES:
- Manages meeting planning across multi-time zone calendars, anticipating conflicts and balancing priorities; coordinates daily schedules and the logistics for business trips, including booking travel and preparing itineraries
- Acts as primary point of contact and communication buffer between executives and internal teams
- Manages sensitive corporate records, contracts, personnel files, and financial/expense reports with strict discretion
- Prepares and edits documents, including presentation slides and meeting materials
- Organizes special events, such as board meetings, company retreats, conferences and town halls; handles catering orders and meeting room logistics
- Assists with special projects by coordinating resources and tracking progress
- Handles all office operations, including ordering/stocking breakrooms and office supplies, processing invoices, handling incoming/outgoing USPS/carrier packages, submitting work orders with property management, and working with vendors
- Responsible for job requisitions, postings, and offer letters, as well as coordinating new hire onboarding of sales and corporate office positions
- Supports and manages employee engagement programs including company events and programs to recognize and reward employees
QUALIFICATIONS:
- Demonstrated ability to effectively meet deadlines, manage multiple tasks from multiple sources, demonstrate excellent problem-solving skills and work with minimal supervision
- Excellent organizational skills; demonstrated capability in event coordination
- Strong computer skills: Excel, Word, PowerPoint, and HRIS (Dayforce preferred)
- Excellent interpersonal and communication skills
- Must be very detail-oriented, analytical, self-motivated, and possess high drive and high initiative
- Ability to work in a constant state of alertness and safe manner
MINIMUM EXPERIENCE & EDUCATION
- 10+ years relevant C-suite experience
- 3+ years’ experience in HR Administration, highly preferred
BENEFITS PACKAGE & EMPLOYEE PROGRAMS
- Comprehensive Medical, Dental, and Vision Insurance
- Free Life and Disability Insurance
- Health and Dependent Care Flexible Spending Accounts
- 401k with 3% company match and annual employer discretionary contribution
- Paid vacation, holidays and sick time
- Employee Assistance Program
- Access to thousands of free online courses
- Discounts on cell phones, movie tickets, gym memberships, and more!
- Education Assistance (both college degrees and professional certifications)
- Referral Program with cash bonus
- Access to on-demand pay
- Paid parental leave
Central Garden & Pet Company (NASDAQ: CENT) (NASDAQ: CENTA) is a leading consumer goods company in the pet and garden industries. Guided by the belief that home is central to life, the Company's purpose is to proudly nurture happy and healthy homes. For over 45 years, its innovative and trusted solutions have helped lawns grow greener, gardens bloom bigger, pets live healthier, and communities grow stronger. Central is home to a diversified portfolio of market-leading brands including Amdro®, Aqueon®, Best Bully Sticks®, Cadet®, C&S®, Farnam®, Ferry-Morse®, Kaytee®, Nylabone®, Pennington®, Sevin® and Zoёcon®. With fiscal 2025 net sales of $3.1 billion, Central has strong manufacturing and logistics capabilities supported by a passionate, entrepreneurial growth culture. The Company is headquartered in Walnut Creek, California, and employs over 6,000 people, primarily across North America. Visit www.central.com to learn more.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
Mona - #LI-MJ1
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Description
The Garden Segment is seeking an Executive Assistant / HR Coordinator to support our Atlanta-based executive leadership team and the HR Director. This dual-impact role requires an experienced professional with a proven record of accomplishment with C-suite support and a strong foundation in HR operations, encompassing recruitment, onboarding, benefits, and payroll fundamentals. The ideal candidate is a highly organized, critical thinker with exceptional communication skills who excels in a fast-paced, dynamic corporate environment.
KEY RESPONSIBILITIES:
- Manages meeting planning across multi-time zone calendars, anticipating conflicts and balancing priorities; coordinates daily schedules and the logistics for business trips, including booking travel and preparing itineraries
- Acts as primary point of contact and communication buffer between executives and internal teams
- Manages sensitive corporate records, contracts, personnel files, and financial/expense reports with strict discretion
- Prepares and edits documents, including presentation slides and meeting materials
- Organizes special events, such as board meetings, company retreats, conferences and town halls; handles catering orders and meeting room logistics
- Assists with special projects by coordinating resources and tracking progress
- Handles all office operations, including ordering/stocking breakrooms and office supplies, processing invoices, handling incoming/outgoing USPS/carrier packages, submitting work orders with property management, and working with vendors
- Responsible for job requisitions, postings, and offer letters, as well as coordinating new hire onboarding of sales and corporate office positions
- Supports and manages employee engagement programs including company events and programs to recognize and reward employees
QUALIFICATIONS:
- Demonstrated ability to effectively meet deadlines, manage multiple tasks from multiple sources, demonstrate excellent problem-solving skills and work with minimal supervision
- Excellent organizational skills; demonstrated capability in event coordination
- Strong computer skills: Excel, Word, PowerPoint, and HRIS (Dayforce preferred)
- Excellent interpersonal and communication skills
- Must be very detail-oriented, analytical, self-motivated, and possess high drive and high initiative
- Ability to work in a constant state of alertness and safe manner
MINIMUM EXPERIENCE & EDUCATION
- 10+ years relevant C-suite experience
- 3+ years’ experience in HR Administration, highly preferred
BENEFITS PACKAGE & EMPLOYEE PROGRAMS
- Comprehensive Medical, Dental, and Vision Insurance
- Free Life and Disability Insurance
- Health and Dependent Care Flexible Spending Accounts
- 401k with 3% company match and annual employer discretionary contribution
- Paid vacation, holidays and sick time
- Employee Assistance Program
- Access to thousands of free online courses
- Discounts on cell phones, movie tickets, gym memberships, and more!
- Education Assistance (both college degrees and professional certifications)
- Referral Program with cash bonus
- Access to on-demand pay
- Paid parental leave
Central Garden & Pet Company (NASDAQ: CENT) (NASDAQ: CENTA) is a leading consumer goods company in the pet and garden industries. Guided by the belief that home is central to life, the Company's purpose is to proudly nurture happy and healthy homes. For over 45 years, its innovative and trusted solutions have helped lawns grow greener, gardens bloom bigger, pets live healthier, and communities grow stronger. Central is home to a diversified portfolio of market-leading brands including Amdro®, Aqueon®, Best Bully Sticks®, Cadet®, C&S®, Farnam®, Ferry-Morse®, Kaytee®, Nylabone®, Pennington®, Sevin® and Zoёcon®. With fiscal 2025 net sales of $3.1 billion, Central has strong manufacturing and logistics capabilities supported by a passionate, entrepreneurial growth culture. The Company is headquartered in Walnut Creek, California, and employs over 6,000 people, primarily across North America. Visit www.central.com to learn more.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
Mona - #LI-MJ1
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
See All 169+ Executive Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Executive Coordinator JobsExecutive Coordinator Job Market
Who's Hiring
- DrHouse14D
- Crespo Insurance Agency3C
- Massachusetts Institute of Technology3
- Arkema2
- Booz Allen Hamilton2
Top Industries Hiring
- Electronics & Hardware
- Investment & Asset Management
What Employers Look For
The qualifications that appear most often in executive coordinator jobs.
- Minimum three to five years supporting a C-suite or senior executive
- Advanced proficiency in calendar management and scheduling across time zones
- Experience preparing executive-level presentations, briefings, and board materials
- Strong written communication skills for drafting correspondence on behalf of an executive
- Proficiency with productivity suites such as Microsoft Office or Google Workspace
- High degree of discretion when handling confidential organizational or personnel information
Tips for Your Executive Coordinator Job Search
Tailor your resume to each executive
Executive coordinators often support a specific leader, so your resume should reflect the seniority level and function of that executive. Highlight calendar complexity, stakeholder access you've managed, and confidential materials you've handled rather than generic administrative tasks.
Show calendar and inbox management outcomes
Hiring managers for this role scan for proof you've managed competing priorities at the executive level. Describe situations where you resolved scheduling conflicts, protected an executive's focus time, or restructured their workflow rather than simply listing tools you've used.
Apply early to roles that fit
Migrate Mate lists executive coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by executive function area
An executive coordinator for a CFO needs different experience than one supporting a Chief People Officer. Filter your search by department or function so your application speaks directly to the priorities of the specific executive you'd be supporting.
Prepare for a discretion-focused interview
Interviewers for this role almost always ask how you handle sensitive or confidential information. Prepare two or three specific examples where you maintained discretion under pressure, since vague answers tend to disqualify candidates at this stage.
Negotiate scope, not just compensation
Once you receive an offer, clarify what direct access to the executive looks like, whether you'll attend leadership meetings, and how decisions flow through you. These factors define your day-to-day authority and long-term career trajectory in ways that title alone does not.
Executive Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most executive coordinators?
DrHouse, Crespo Insurance Agency, and Massachusetts Institute of Technology are hiring the most executive coordinators right now, with openings concentrated in California, Florida, and New Jersey, based on current listings on Migrate Mate as of November 2026. Demand is especially strong in sectors with large leadership teams, including healthcare systems, financial services, and large nonprofits.
How many executive coordinator jobs are remote?
About 52% of executive coordinator openings are fully remote or hybrid as of November 2026, though fully remote roles are less common than in other administrative functions because proximity to the executive is often preferred. Project-coordination and board-support tracks tend to offer the most flexibility compared to roles with heavy in-person scheduling demands.
How do you become an executive coordinator?
Start by building experience in administrative or coordinator roles that give you direct exposure to senior stakeholders. Develop fluency in complex calendar management, travel logistics, and confidential communications. Seek out stretch projects that involve board materials or executive briefings. A bachelor's degree helps in competitive markets, but demonstrated judgment and reliability in past roles carry more weight than credentials alone.
How do you get hired as an executive coordinator with little experience?
Start in an administrative assistant or department coordinator role where you support mid-level managers, then actively seek out tasks that mirror executive-level support, such as preparing agendas, coordinating cross-functional meetings, or handling sensitive communications. Demonstrating discretion and proactive problem-solving in those roles is what moves candidates into true executive coordinator consideration without years of direct experience.
What does the executive coordinator interview process look like?
Most hiring processes start with a recruiter or HR screen, followed by a structured interview with the executive you would support and sometimes their chief of staff or department head. Expect scenario-based questions on prioritization, handling confidential situations, and managing competing demands. Some employers include a written or practical exercise, such as drafting a briefing memo or organizing a mock travel itinerary, before extending an offer.
Where can I find and apply to executive coordinator jobs?
You can find and apply to executive coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry focus, then apply directly to each listing that fits your background and career goals.
See All 169+ Executive Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find Executive Coordinator Jobs