Program Support Specialist Jobs
Program Support Specialist jobs are open across government agencies, nonprofits, healthcare systems, and higher education, from entry-level coordinator roles to senior program analyst positions, with specializations in grants management, administrative operations, and project coordination. Find a role that fits below and apply directly.
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Showing 5 of 166+ Program Support Specialist jobs
Initial Posting Date:
11/10/2026Application Deadline:
11/22/2026Agency:
Department of CorrectionsSalary Range:
$4,558 - $5,995Position Type:
EmployeePosition Title:
Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)Job Description:
Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)
Coffee Creek Correctional Facility
Oregon Department of Corrections
Looking for an opportunity where your administrative talents can make a difference?
Join the Oregon Department of Corrections as an Executive Support Specialist 1 in Specialized Housing and Program Services at Coffee Creek Correctional Facility (CCCF), where you'll be a key partner in supporting leadership, strengthening communication, and helping deliver programs and services that make a lasting impact!
About the Job – Your Role
In this highly visible role, you'll serve as the primary administrative support to the Assistant Superintendent, ensuring the office operates efficiently while supporting programs that directly impact Adults in Custody (AICs), including correctional counseling and recreation services. Your work will help leaders make informed decisions, coordinate critical operations, and maintain effective communication throughout the facility.
As the Executive Support Specialist, you will provide confidential administrative and executive support to the Assistant Superintendent of Special Housing by coordinating daily office operations, managing calendars, meetings, correspondence, reports, and special projects, while ensuring the office functions efficiently and effectively.
You will serve as a liaison between executive leadership, CRU staff, facility work units, and external agencies to facilitate timely communication and collaboration. Responsibilities include preparing, reviewing, and maintaining confidential records, reports, meeting materials, and executive correspondence; tracking assignments and priorities to ensure deadlines are met; conducting research and compiling information to support leadership decision-making; coordinating meetings, trainings, and facility communications; and providing backup administrative support to the Superintendent, Assistant Superintendents, and other executive staff as needed.
This position requires exercising independent judgment, maintaining strict confidentiality, effectively prioritizing competing assignments with minimal supervision, and fostering positive working relationships with multidisciplinary teams while delivering exceptional customer service in a dynamic correctional environment.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Three (3) years of clerical/secretarial experience which included:
One (1) year at a full performance level performing typing, word processing, or other generating of documents; and
lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
Requested Skills
Experience working with sensitive communications, records, and legal materials discreetly and in compliance with policies.- Proven ability to prioritize tasks, manage conflicting deadlines, and maintain accuracy and efficiency under pressure.
- Strong skills in drafting, proofreading, and editing professional correspondence, reports, and public-facing materials.
- Ability to maintain positive, professional, and cooperative working relationships with internal leadership, staff, external agencies, and the public.
- Skill in using Microsoft Word, Excel, Outlook, and other administrative software for document preparation, tracking, and reporting.
- Interpret and apply statutes, rules, regulations, policies, and procedures.
Application Information
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Working Conditions
CCCF is a tobacco-free facility. The use of tobacco products is prohibited within the secure perimeters, buildings, and personal vehicles.
Work if performed within the secure confines or an adult minimum to maximum security correctional facility. Interactions with adults in custody occurs on a daily basis and there is an inherent responsibility to support security staff during periods of AIC unrest. The individual in this position is subject to callback and reassignment to any work area of the facility in the event of an emergency or work stoppage
The facility is located in western Oregon and is exposed to temperature extremes and inclement weather. Walking long distances to get to the work area or to perform duties is required.
This position requires the operation of video and telephonic equipment, word processing equipment, and computers for e-mail, accessing AIC information, and in the regular performance of many of their duties.
About the Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
About the Process – What to Expect
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 209496
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Initial Posting Date:
11/10/2026Application Deadline:
11/22/2026Agency:
Department of CorrectionsSalary Range:
$4,558 - $5,995Position Type:
EmployeePosition Title:
Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)Job Description:
Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)
Coffee Creek Correctional Facility
Oregon Department of Corrections
Looking for an opportunity where your administrative talents can make a difference?
Join the Oregon Department of Corrections as an Executive Support Specialist 1 in Specialized Housing and Program Services at Coffee Creek Correctional Facility (CCCF), where you'll be a key partner in supporting leadership, strengthening communication, and helping deliver programs and services that make a lasting impact!
About the Job – Your Role
In this highly visible role, you'll serve as the primary administrative support to the Assistant Superintendent, ensuring the office operates efficiently while supporting programs that directly impact Adults in Custody (AICs), including correctional counseling and recreation services. Your work will help leaders make informed decisions, coordinate critical operations, and maintain effective communication throughout the facility.
As the Executive Support Specialist, you will provide confidential administrative and executive support to the Assistant Superintendent of Special Housing by coordinating daily office operations, managing calendars, meetings, correspondence, reports, and special projects, while ensuring the office functions efficiently and effectively.
You will serve as a liaison between executive leadership, CRU staff, facility work units, and external agencies to facilitate timely communication and collaboration. Responsibilities include preparing, reviewing, and maintaining confidential records, reports, meeting materials, and executive correspondence; tracking assignments and priorities to ensure deadlines are met; conducting research and compiling information to support leadership decision-making; coordinating meetings, trainings, and facility communications; and providing backup administrative support to the Superintendent, Assistant Superintendents, and other executive staff as needed.
This position requires exercising independent judgment, maintaining strict confidentiality, effectively prioritizing competing assignments with minimal supervision, and fostering positive working relationships with multidisciplinary teams while delivering exceptional customer service in a dynamic correctional environment.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Three (3) years of clerical/secretarial experience which included:
One (1) year at a full performance level performing typing, word processing, or other generating of documents; and
lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
Requested Skills
Experience working with sensitive communications, records, and legal materials discreetly and in compliance with policies.- Proven ability to prioritize tasks, manage conflicting deadlines, and maintain accuracy and efficiency under pressure.
- Strong skills in drafting, proofreading, and editing professional correspondence, reports, and public-facing materials.
- Ability to maintain positive, professional, and cooperative working relationships with internal leadership, staff, external agencies, and the public.
- Skill in using Microsoft Word, Excel, Outlook, and other administrative software for document preparation, tracking, and reporting.
- Interpret and apply statutes, rules, regulations, policies, and procedures.
Application Information
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Working Conditions
CCCF is a tobacco-free facility. The use of tobacco products is prohibited within the secure perimeters, buildings, and personal vehicles.
Work if performed within the secure confines or an adult minimum to maximum security correctional facility. Interactions with adults in custody occurs on a daily basis and there is an inherent responsibility to support security staff during periods of AIC unrest. The individual in this position is subject to callback and reassignment to any work area of the facility in the event of an emergency or work stoppage
The facility is located in western Oregon and is exposed to temperature extremes and inclement weather. Walking long distances to get to the work area or to perform duties is required.
This position requires the operation of video and telephonic equipment, word processing equipment, and computers for e-mail, accessing AIC information, and in the regular performance of many of their duties.
About the Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
About the Process – What to Expect
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov
Reference Number: 209496
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
See All 166+ Program Support Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsProgram Support Specialist Job Market
Who's Hiring
Top Industries Hiring
- Education
- Technology & Software
- Healthcare & Medical Services
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in program support specialist jobs.
- Bachelor's degree in public administration, business administration, or a related field
- Experience coordinating program activities, schedules, or administrative workflows
- Proficiency with Microsoft Office Suite, particularly Excel and Word
- Strong written communication skills for drafting reports, memos, and correspondence
- Familiarity with database entry, records management, or case tracking systems
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Tips for Your Program Support Specialist Job Search
Tailor your resume to program language
Program support specialist postings vary widely in vocabulary. Match your resume's wording to each listing, using terms like 'program coordination,' 'administrative support,' or 'stakeholder communications' as the job description uses them, not interchangeably.
Highlight database and reporting tools
Many program support roles require hands-on experience with grants management systems, case management platforms, or reporting dashboards. Name the specific tools you've used, since hiring managers often filter resumes by software familiarity before reading further.
Apply early to roles that fit
Migrate Mate lists program support specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by program type
Federal, state, and nonprofit program support roles have different compliance and documentation expectations. When searching, filter or search by sector so your application speaks directly to the regulatory environment, reporting cadence, and stakeholder types that employer deals with daily.
Prepare concrete examples of process work
Interviewers for these roles frequently ask how you've tracked deliverables, managed competing deadlines, or maintained accurate records under pressure. Write out two or three specific examples before your interview, with enough detail to describe the system, the problem, and your resolution.
Follow up with a process-focused note
After an interview, send a follow-up that references a specific workflow challenge the team mentioned. Connecting your experience to their actual program needs signals you were listening and already thinking about how you'd contribute, which stands out against generic thank-you messages.
Program Support Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most program support specialists?
M.C. Dean, Guardians of Honor, and Thresholds are hiring the most program support specialists right now, with openings concentrated in Virginia, California, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Federal contractors and large nonprofit organizations account for a significant share of active postings.
How many program support specialist jobs are remote?
About 42% of program support specialist openings are fully remote or hybrid as of November 2026, with availability varying by sector and employer. Administrative coordination and reporting functions tend to be the most remote-compatible, while roles that involve in-person stakeholder engagement or on-site program delivery are more likely to require a physical presence.
How do you become a program support specialist?
Most program support specialist positions require a bachelor's degree in a field like public administration, business, or social services, combined with hands-on administrative or coordination experience. Building familiarity with grants management systems, project tracking tools, and government or nonprofit reporting requirements strengthens your candidacy. Volunteering with or working in a program-driven organization, even in an entry-level capacity, gives you the operational context that hiring managers look for.
Can you get a program support specialist job with little experience?
Entry-level program support roles do exist, particularly in nonprofit organizations and government agencies that value transferable skills over direct experience. Strong organizational ability, comfort with documentation, and experience using office productivity tools can offset a limited work history. Internships, AmeriCorps service, or administrative roles in mission-driven settings are common pathways that give you the program environment exposure employers want to see.
What does the program support specialist interview process look like?
Most hiring processes for program support specialist roles include an initial phone or video screen focused on your background and availability, followed by one or two structured interviews that use behavioral and situational questions. You may be asked to complete a writing sample or a practical exercise involving scheduling, data entry, or summarizing program information. Some employers, particularly in government or healthcare, also conduct reference checks before extending an offer.
Where can I find and apply to program support specialist jobs?
You can find and apply to program support specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience, sector preference, and location, then apply directly to each listing that fits.
See All 166+ Program Support Specialist Jobs
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