Event Assistant Jobs
Event Assistant jobs are open across corporate events, hospitality, nonprofits, and entertainment, from entry-level to coordinator and senior assistant roles, with specializations in logistics, vendor coordination, and on-site production. Scan the live roles below and apply to whichever ones fit.
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Job Summary
The Professional Assistant will serve as administrative support within the Department of Civil, Environmental & Architectural Engineering, with a primary focus on supporting the department Chair and Associate Chairs, as well as events and some student facing activities. This role will provide administrative and scheduling support for the Chair and Associate Chairs. The Professional Assistant will also take the lead in planning and coordinating departmental meetings, events and activities.
Who We Are
The Department of Civil, Environmental and Architectural Engineering's mission is the education of undergraduate and graduate students to become leaders in the professional practice of engineering, chipping in to technological advances that benefit humankind while enhancing the earth’s physical and biological resources. CEAE cultivates an environment of inclusivity and celebrates the growing diversity of our student body, as well as faculty and staff populations. We are committed to encouraging inclusive excellence and have adopted priorities to guide our values and practices.
What Your Key Responsibilities Will Be
Administrative Support:
- Acts as the back-up for the Coordinator of Office Operations when necessary.
- Manages the scheduling for the department Chair. This includes student and faculty requests to meet with the Chair.
- Drafts Chair correspondence, including, but not limited to, newsletters, reports, and other correspondence as needed. Gathers necessary information for these communications.
- Reviews department policy as needed, and informs Chair, faculty, and staff of specific policies that are in place when questions arise. Assists Assoc Chairs with policy and bylaw revisions as needed.
- Coordinates strategic relations outside of the department with the external advisory board and other committees as needed.
- Undertakes other duties and responsibilities as assigned to support department administration leadership such as coordinating committee meetings.
- Monitors Chair’s progress toward faculty committee assignments. Maintains accurate records of committee assignments and data collection of committee progress.
- Schedules regular faculty meetings with Chair and Associate Chairs, and develops agendas; determines if staff should attend. Takes minutes at faculty meetings and posts minutes when required.
- Assists with inquiries from prospective students
- Maintains student break space and assists office coordinator with maintaining storefront
Meeting and Event Management:
- Coordinates undergraduate student recruitment events and initiatives
- Attends the department Undergraduate Student Pathways committee meetings, organizes undergraduate student community building events, and participates in student retention initiatives
- Supports the planning and hosting of regular department meetings such as the faculty/staff retreat, faculty stories and Executive Committee meetings
- Organizes faculty events and coordinates team building events, external student events and other events as needed.
- Manages an annual budget to be used for student engagement and events. Communicates regularly with CEAE finance team to help maintain an appropriate budget
- Promotes events via email, print materials, the web, and various events calendars
- Coordinates catering orders
- Plans agendas and takes meeting notes
Other Duties:
- Undertakes additional responsibilities as assigned.
- Participates in professional development and serves on college or campus committees as applicable.
- Recommends and implements process improvements to enhance department efficiency.
- Documents procedures and processes, ensuring they are accessible to the department.
What You Should Know
- This position may be eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy.
- Target start date is January 1, 2027.
What We Can Offer
- The salary range for this position is $51,500-$56,000 (set based on pay equity and likely within the 1st quartile).
- Relocation assistance is available within department guidelines.
- If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.
Benefits
At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.
Be Statements
What We Require
- Three (3) years of relevant experience in an occupation related to the work assigned to this position or an equivalent combination of education and experience.
- Must be a Colorado resident to apply.
What You Will Need
- Demonstrated ability to effectively communicate verbally and in writing, informally and formally.
- Ability to handle multiple tasks at once, and balance interruptions.
- Strong attention to detail and accuracy.
- Critical thinking and problem solving skills.
- Proficient in Microsoft applications, including Word and Excel.
- Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world.
What We Would Like You to Have
- Demonstrated editing skills to produce clear, complete, yet concise communications.
- Previous experience in a university setting.
- Experience facilitating events for large groups.
- Strong technical competence and an ability to navigate video conferencing systems.
Special Instructions
To apply, please submit the following materials:
- A current resume that includes date ranges for each position held and whether the position was full-time or part-time.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
- DD-214 for veteran applicants:
- Qualified veterans and surviving spouses are eligible for veteran’s preference points within the State classified system. If you are an honorably discharged veteran, the spouse of a veteran unable to work due to a service-connected disability, or the surviving spouse of a veteran, you may claim preference during the selection process for a position within the state personnel system. In order for us to determine your eligibility for veterans preference, you must attach a copy of a DD-214 form along with your application. If you have additional supporting documentation to provide, or do not wish to upload a DD214, please email a copy to recruiting@colorado.edu and reference the job to which you are applying.
- If using the educational substitution for experience: proof of degree or transcripts.
We may request references at a later time.
Please apply by November 22, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Select here for additional information regarding Classified Staff positions: https://www.colorado.edu/jobs/special-instructions-classified-staff-applicants
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
Requisition Number:
Location:
City
State
Employment Type:
Schedule:
Posting Close Date:
Date Posted:
Job Summary
The Professional Assistant will serve as administrative support within the Department of Civil, Environmental & Architectural Engineering, with a primary focus on supporting the department Chair and Associate Chairs, as well as events and some student facing activities. This role will provide administrative and scheduling support for the Chair and Associate Chairs. The Professional Assistant will also take the lead in planning and coordinating departmental meetings, events and activities.
Who We Are
The Department of Civil, Environmental and Architectural Engineering's mission is the education of undergraduate and graduate students to become leaders in the professional practice of engineering, chipping in to technological advances that benefit humankind while enhancing the earth’s physical and biological resources. CEAE cultivates an environment of inclusivity and celebrates the growing diversity of our student body, as well as faculty and staff populations. We are committed to encouraging inclusive excellence and have adopted priorities to guide our values and practices.
What Your Key Responsibilities Will Be
Administrative Support:
- Acts as the back-up for the Coordinator of Office Operations when necessary.
- Manages the scheduling for the department Chair. This includes student and faculty requests to meet with the Chair.
- Drafts Chair correspondence, including, but not limited to, newsletters, reports, and other correspondence as needed. Gathers necessary information for these communications.
- Reviews department policy as needed, and informs Chair, faculty, and staff of specific policies that are in place when questions arise. Assists Assoc Chairs with policy and bylaw revisions as needed.
- Coordinates strategic relations outside of the department with the external advisory board and other committees as needed.
- Undertakes other duties and responsibilities as assigned to support department administration leadership such as coordinating committee meetings.
- Monitors Chair’s progress toward faculty committee assignments. Maintains accurate records of committee assignments and data collection of committee progress.
- Schedules regular faculty meetings with Chair and Associate Chairs, and develops agendas; determines if staff should attend. Takes minutes at faculty meetings and posts minutes when required.
- Assists with inquiries from prospective students
- Maintains student break space and assists office coordinator with maintaining storefront
Meeting and Event Management:
- Coordinates undergraduate student recruitment events and initiatives
- Attends the department Undergraduate Student Pathways committee meetings, organizes undergraduate student community building events, and participates in student retention initiatives
- Supports the planning and hosting of regular department meetings such as the faculty/staff retreat, faculty stories and Executive Committee meetings
- Organizes faculty events and coordinates team building events, external student events and other events as needed.
- Manages an annual budget to be used for student engagement and events. Communicates regularly with CEAE finance team to help maintain an appropriate budget
- Promotes events via email, print materials, the web, and various events calendars
- Coordinates catering orders
- Plans agendas and takes meeting notes
Other Duties:
- Undertakes additional responsibilities as assigned.
- Participates in professional development and serves on college or campus committees as applicable.
- Recommends and implements process improvements to enhance department efficiency.
- Documents procedures and processes, ensuring they are accessible to the department.
What You Should Know
- This position may be eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy.
- Target start date is January 1, 2027.
What We Can Offer
- The salary range for this position is $51,500-$56,000 (set based on pay equity and likely within the 1st quartile).
- Relocation assistance is available within department guidelines.
- If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.
Benefits
At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.
Be Statements
What We Require
- Three (3) years of relevant experience in an occupation related to the work assigned to this position or an equivalent combination of education and experience.
- Must be a Colorado resident to apply.
What You Will Need
- Demonstrated ability to effectively communicate verbally and in writing, informally and formally.
- Ability to handle multiple tasks at once, and balance interruptions.
- Strong attention to detail and accuracy.
- Critical thinking and problem solving skills.
- Proficient in Microsoft applications, including Word and Excel.
- Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world.
What We Would Like You to Have
- Demonstrated editing skills to produce clear, complete, yet concise communications.
- Previous experience in a university setting.
- Experience facilitating events for large groups.
- Strong technical competence and an ability to navigate video conferencing systems.
Special Instructions
To apply, please submit the following materials:
- A current resume that includes date ranges for each position held and whether the position was full-time or part-time.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
- DD-214 for veteran applicants:
- Qualified veterans and surviving spouses are eligible for veteran’s preference points within the State classified system. If you are an honorably discharged veteran, the spouse of a veteran unable to work due to a service-connected disability, or the surviving spouse of a veteran, you may claim preference during the selection process for a position within the state personnel system. In order for us to determine your eligibility for veterans preference, you must attach a copy of a DD-214 form along with your application. If you have additional supporting documentation to provide, or do not wish to upload a DD214, please email a copy to recruiting@colorado.edu and reference the job to which you are applying.
- If using the educational substitution for experience: proof of degree or transcripts.
We may request references at a later time.
Please apply by November 22, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Select here for additional information regarding Classified Staff positions: https://www.colorado.edu/jobs/special-instructions-classified-staff-applicants
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
See All 102+ Event Assistant Jobs
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Find Event Assistant JobsEvent Assistant Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in event assistant jobs.
- Experience supporting event setup, breakdown, and on-site coordination for live events
- Strong organizational and multitasking skills in fast-paced, deadline-driven environments
- Proficiency with event management software, spreadsheets, and project tracking tools
- Excellent verbal and written communication skills for vendor and stakeholder coordination
- Ability to lift and move equipment and stand for extended periods during events
- Associate or bachelor's degree in hospitality, communications, marketing, or a related field
Tips for Your Event Assistant Job Search
Tailor your resume to event logistics
Highlight hands-on tasks like venue setup, vendor communication, and day-of coordination rather than broad administrative duties. Recruiters scanning event assistant resumes want to see that you've managed moving parts under time pressure, not just supported a team.
Apply early to roles that fit
Migrate Mate lists event assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by event type and format
Corporate conferences, nonprofit galas, trade shows, and concert productions each require different skills. Target postings that match the event formats you've actually worked on, since hiring managers often favor candidates with direct experience in their specific event category.
Prepare a short portfolio of past events
Even a one-page PDF showing event names, your role, attendance size, and one outcome you owned gives interviewers something concrete. Event assistant roles attract many applicants, and a visual reference separates you from candidates who only describe experience verbally.
Practice scenario questions about day-of problems
Interviewers for event assistant roles frequently ask how you handled a vendor no-show, a last-minute room change, or an AV failure. Prepare two or three specific stories that show you stayed calm, communicated clearly, and kept the event on track.
Negotiate start date around event season
If you receive an offer during a heavy event season, like spring conference season or fall gala season, you have room to ask for a start date that lets you wrap up current commitments. Employers in this field understand production calendars and rarely penalize that request.
Event Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most event assistants?
The most active employers for event assistants right now are CareerNation, Launch Point, and Bath Planet, and the most openings are in Texas, Florida, and California, based on current listings on Migrate Mate as of November 2026. Demand tends to cluster around event production companies, convention centers, and large corporate employers with in-house events teams.
How many event assistant jobs are remote?
About 12% of event assistant openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most event work. The sub-areas most likely to offer remote flexibility are event registration management, vendor outreach, and pre-event administrative coordination rather than on-site production roles.
How do you become an event assistant?
Start by volunteering or interning with a local nonprofit, university events office, or corporate events team to build hands-on experience. Develop familiarity with event logistics, vendor communication, and scheduling tools. A degree in hospitality, marketing, or communications strengthens your application, but demonstrated experience coordinating real events carries significant weight with hiring managers.
How do you get hired as an event assistant with little or no experience?
Focus on volunteer roles at community events, campus organizations, or charity fundraisers to build a concrete work history. Emphasize transferable skills like customer service, logistics, or project support in your resume. Apply to entry-level and part-time event assistant roles at catering companies, convention centers, or corporate venues, where on-the-job training is common and expected.
What does the event assistant interview process look like?
Most event assistant interviews include an initial phone or video screen followed by an in-person or video interview with an events manager. Expect scenario-based questions about handling logistical problems under pressure, coordinating with vendors, and managing competing priorities on event day. Some employers ask candidates to walk through a past event they supported in detail.
Where can I find and apply to event assistant jobs?
You can find and apply to event assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience and location, then apply directly to each listing that fits your background and availability.
See All 102+ Event Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
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