Document Manager Jobs
Document Manager jobs are open across healthcare, legal, government, financial services, and construction, from coordinator to senior and director level, with specializations in records management, compliance documentation, and technical documentation. Find a role that fits below and apply directly.
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Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.
The Quality Systems Manager is responsible for managing day-to-day GxP document control processes, ensuring controlled documents and quality records are compliant with regulatory requirements, internal standards, and company procedures.
This role reports to the Senior Manager of Quality Systems and acts as a subject matter expert and collaborates with cross-functional teams to support the document lifecycle, drive process improvements, maintain inspection readiness, and promote compliance with quality system requirements.
Responsibilities
- Manage day-to-day document control operations and ensure controlled documents are maintained throughout their lifecycle in the electronic document management system (e.g., SOPs, Policies, Work Instructions, Forms) in compliance with Business Process and GxP requirements.
- Serve as a subject matter expert for the electronic document management system, including document workflows, user support, testing, and implementation of system enhancements as applicable.
- Partner with document authors, reviewers, approvers, and cross-functional stakeholders to facilitate timely document review, approval, issuance, periodic review, and retirement activities.
- Support the development, maintenance, and continuous improvement of document control procedures, standards, templates, and best practices to support an effective Quality Management System.
- Provide guidance and training to document authors, collaborators, reviewers, and approvers on GxP documentation practices, document management processes, and electronic document management system functionality.
- Demonstrated ability to develop, deliver, and facilitate end-user training for Electronic Document Management Systems (EDMS), including creating training materials and user guides.
- Monitor and report document control metrics, identify trends, and recommend process improvements to enhance efficiency, compliance, and document quality.
- Support change controls, CAPAs, deviations, and continuous improvement initiatives related to document control processes.
- Support internal audits, external audits, and regulatory inspections by providing documentation, records, and subject matter expertise related to document control systems.
- Ensure document control processes remain inspection-ready and compliant with applicable FDA, EMA, ICH, and other GxP regulatory requirements. Provide Training coverage as needed.
Skills & Qualifications
- Bachelor's degree in Life Sciences, Quality, Business, or a related discipline, or equivalent combination of education and experience.
- 6+ years of experience in Document Control and Quality Systems within a regulated GxP environment.
- Demonstrated experience managing document control processes and electronic document management systems.
- 2+ years of recent experience administering Veeva Vault QualityDocs and Vault Training.
- Strong knowledge of FDA, EMA, ICH, and applicable GxP regulations governing quality documentation.
- Experience supporting regulatory inspections, customer audits, and internal audits.
- Advanced proficiency in Microsoft Office Suite, particularly Microsoft Word for document formatting and template management.
- Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Strong written, verbal, and interpersonal communication skills with a collaborative, customer-focused approach.
- Experience with quality metrics, process improvement, and inspection readiness preferred.
#LI-HYBRID
Pay Range:
Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.
Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.
Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.
Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers
Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.
Here are some ways to check for authenticity:
We do not conduct job interviews through non-standard text messaging applications
We will never request personal information such as banking details until after an official offer has been accepted and verified
We will never request that you purchase equipment or other items when interviewing or hiring
If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com
Please visit our website at: www.cytokinetics.com
Cytokinetics is an Equal Opportunity Employer
Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction.
The Quality Systems Manager is responsible for managing day-to-day GxP document control processes, ensuring controlled documents and quality records are compliant with regulatory requirements, internal standards, and company procedures.
This role reports to the Senior Manager of Quality Systems and acts as a subject matter expert and collaborates with cross-functional teams to support the document lifecycle, drive process improvements, maintain inspection readiness, and promote compliance with quality system requirements.
Responsibilities
- Manage day-to-day document control operations and ensure controlled documents are maintained throughout their lifecycle in the electronic document management system (e.g., SOPs, Policies, Work Instructions, Forms) in compliance with Business Process and GxP requirements.
- Serve as a subject matter expert for the electronic document management system, including document workflows, user support, testing, and implementation of system enhancements as applicable.
- Partner with document authors, reviewers, approvers, and cross-functional stakeholders to facilitate timely document review, approval, issuance, periodic review, and retirement activities.
- Support the development, maintenance, and continuous improvement of document control procedures, standards, templates, and best practices to support an effective Quality Management System.
- Provide guidance and training to document authors, collaborators, reviewers, and approvers on GxP documentation practices, document management processes, and electronic document management system functionality.
- Demonstrated ability to develop, deliver, and facilitate end-user training for Electronic Document Management Systems (EDMS), including creating training materials and user guides.
- Monitor and report document control metrics, identify trends, and recommend process improvements to enhance efficiency, compliance, and document quality.
- Support change controls, CAPAs, deviations, and continuous improvement initiatives related to document control processes.
- Support internal audits, external audits, and regulatory inspections by providing documentation, records, and subject matter expertise related to document control systems.
- Ensure document control processes remain inspection-ready and compliant with applicable FDA, EMA, ICH, and other GxP regulatory requirements. Provide Training coverage as needed.
Skills & Qualifications
- Bachelor's degree in Life Sciences, Quality, Business, or a related discipline, or equivalent combination of education and experience.
- 6+ years of experience in Document Control and Quality Systems within a regulated GxP environment.
- Demonstrated experience managing document control processes and electronic document management systems.
- 2+ years of recent experience administering Veeva Vault QualityDocs and Vault Training.
- Strong knowledge of FDA, EMA, ICH, and applicable GxP regulations governing quality documentation.
- Experience supporting regulatory inspections, customer audits, and internal audits.
- Advanced proficiency in Microsoft Office Suite, particularly Microsoft Word for document formatting and template management.
- Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Strong written, verbal, and interpersonal communication skills with a collaborative, customer-focused approach.
- Experience with quality metrics, process improvement, and inspection readiness preferred.
#LI-HYBRID
Pay Range:
Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.
Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.
Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.
Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers
Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.
Here are some ways to check for authenticity:
We do not conduct job interviews through non-standard text messaging applications
We will never request personal information such as banking details until after an official offer has been accepted and verified
We will never request that you purchase equipment or other items when interviewing or hiring
If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at talentacquisition@cytokinetics.com
Please visit our website at: www.cytokinetics.com
Cytokinetics is an Equal Opportunity Employer
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Find Document Manager JobsDocument Manager Job Market
Who's Hiring
Top Industries Hiring
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in document manager jobs.
- Proficiency with document management systems such as SharePoint, Documentum, or OpenText
- Experience maintaining version control and document lifecycle workflows
- Bachelor's degree in information management, business administration, or a related field
- Knowledge of compliance standards such as ISO 9001, FDA 21 CFR Part 11, or HIPAA
- Certified Records Manager (CRM) credential or equivalent records management certification
- Strong attention to detail and experience auditing document repositories for accuracy
Tips for Your Document Manager Job Search
Tailor your resume to document control
Hiring managers scan for specific document control systems like Documentum, SharePoint, or OpenText on your resume. List the platforms you've used by name, include version control experience, and quantify the volume of documents you managed or the team size you supported.
Get certified before applying to regulated industries
Healthcare, aerospace, and pharmaceutical employers often filter for candidates with a Certified Records Manager credential or ISO 9001 documentation training. Earning one before you apply puts you ahead of generalist candidates who lack proof of compliance-specific knowledge.
Apply early to roles that fit
Migrate Mate lists document manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Read the job description for industry-specific jargon
A document manager role in construction uses terms like submittals, RFIs, and transmittals, while a legal document manager works with Bates numbering and discovery workflows. Mirror the exact terminology from each posting in your cover letter and resume to pass initial screening.
Prepare for a document audit or workflow exercise
Many document manager interviews include a practical task, such as auditing a sample file structure, identifying version control gaps, or mapping a document lifecycle. Practice narrating your decision-making process aloud so you can walk interviewers through your reasoning clearly.
Negotiate access and tool scope, not just title
When evaluating an offer, ask specifically which document management system you'll own, whether you'll have admin-level access, and whether the role includes building out or just maintaining existing processes. These details define the actual scope of the job more than the title does.
Document Manager Jobs: Frequently Asked Questions
Which companies are hiring the most document managers?
The companies hiring the most document managers right now include TYLin, Aramark, and Deloitte, with the largest share of openings in California, Texas, and Ohio, based on current listings on Migrate Mate as of November 2026. Healthcare systems, defense contractors, and large engineering and construction firms consistently represent the highest hiring volume for this role.
How many document manager jobs are remote?
About 50% of document manager openings are fully remote or hybrid as of November 2026, reflecting strong demand for flexible arrangements in this role. Technical documentation, compliance documentation, and software product documentation tend to be the most remote-friendly sub-areas, while roles tied to physical records, construction submittals, or regulated lab environments are more likely to require on-site presence.
How do you become a document manager?
Start with a bachelor's degree in information management, business administration, library science, or a related field, then gain hands-on experience with a document management system in an administrative or coordinator role. Earning a Certified Records Manager credential strengthens your profile for regulated industries. Build familiarity with compliance frameworks relevant to your target industry, and move into a document manager role by demonstrating ownership of a document lifecycle end to end.
Can you get hired as a document manager without direct experience?
Yes, candidates can break into document manager roles by emphasizing transferable experience from administrative, project coordinator, or quality assurance positions where they owned file organization, version tracking, or compliance reporting. Demonstrating proficiency with a recognized document management platform and completing a records management certification signals readiness to employers even without a document manager title on your resume.
What does the document manager interview process look like?
Most document manager interviews follow a phone screen with a recruiter, a technical or behavioral interview with the hiring manager, and sometimes a practical exercise where you audit a sample file structure or walk through how you'd design a document control workflow. Interviewers focus on your familiarity with specific platforms, how you handle version conflicts, and your approach to enforcing naming conventions and retention schedules across teams.
Where can I find and apply to document manager jobs?
You can find and apply to document manager jobs on Migrate Mate, which lists current openings from employers across the United States. Find roles that match your experience and specialization, then apply directly to each listing from the page.
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