E-3 Visa Clinical Lead Jobs
Clinical Lead roles in the U.S. qualify as specialty occupations under the E-3 visa, which means Australian nurses and allied health professionals with relevant degrees can pursue sponsorship without entering an H-1B lottery. Most U.S. health systems are familiar with the LCA process, and the E-3 renews indefinitely with continued employment.
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JR-7505
Location:
450 Brookline Ave, BOSTON, MA 02215
Category:
Operations
Employment Type:
Full time
Work Location:
Hybrid: 2-3 days onsite/week
Salary/Pay Rate:
$57,500.00 - $65,000.00 per year
Overview
Reporting to the Manager, Established Patient Operations the Clinical Scheduling Lead position offers exposure to the day-to-day operations of disease center scheduling. Working independently, and under general supervision, the clinical scheduling lead will provide scheduling support, and coverage support to both scheduling staff and manager. This position is responsible for all aspects of patient scheduling in accordance with department scheduling guidelines. Provides superior customer services to all patients, family members, physicians, and staff at all times in accordance with the DFCI Customer Services Standards. The individual will play a critical role in facilitating all aspects of patient care. The individual must possess expert knowledge of scheduling operations, Dana-Farber and the patient experience. They have demonstrated through tenure excellent organizational skills, attention to detail, knowledge of all guidelines, services and procedures related to scheduling operations of assigned disease groups. Drawing from experience and understanding of DFCI and scheduling experience they will work closely with the Manager to continually assess the disease scheduling operations and bring forth new initiatives to improve operation. In addition to performing all duties, administrative and clinical operations support responsibilities of the Clinical Scheduling Specialist I/II, this position assists the clinical practice support management with workflow and allocation of resources within the program/group. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Responsibilities:
- Subject matter expert for all scheduling processes and procedures for assigned disease groups both established and protocol scheduling
- Acts as the primary resource for staff for all questions related to patient scheduling. Works with clinical scheduling specialists, protocol schedulers, clinic floor staff to solve day to day complications with patient scheduling including those involving appointments with more than one provider, procedures and/or imaging
- Holds key role in negotiating with clinical team regarding scheduling barriers and works collaboratively with management to resolve potential problems
- Ensures all scheduling is completed efficiently while striving to provide excellence in the patient contact experience
- Assists with special projects to improve disease specific scheduling practices
- Other duties and responsibilities as assigned
- Actively support, and champion, operational initiatives and changes within the department
- Acts as subject matter expert for institute initiatives
- Leads disease center specific training of staff across all role groups to ensure patient, and department needs are met
- Responsible for missing labs report consolidation amongst other reporting responsibilities
- Covers for other clinical scheduling specialist, protocol schedulers or own Manager as needed
- Assists Established Scheduling Operations leadership with the implementation of policies, programs, and procedures
- Works closely with Manager to develop contingency plans for scheduled and unscheduled absences
- Ensure that HIPAA policies and procedures are fully implemented and adhered
- Problem solves and identifies opportunities for improvement in day-to-day operations
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Time Management: Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility to handle multiple tasks and deadline pressures
- Demonstrated ability to work effectively and considerately with diverse groups of patients, staff and providers while handling various tasks simultaneously
- Communications skills: Exceptional skills for a varied workforce that includes MD’s RN’s, NP, PA, Fellows, and administrative staff. Requires a high level of empathy, compassion and confidentiality
- Quality Assurance: Skills to work efficiently and effectively and strive to do so in all aspects of position
- Leadership: Demonstrates integrity. Ability to communicate effectively, sell ideas, and take initiative. Ability to work independently or in a team environment. Strong sense of fairness in dealing with personnel at subordinate, peer, and superior levels
- Critical Thinking/Decision Making: Ability to take initiative and exercise judgment required. Demonstrated ability to solve problems and function as a resource to other members of the team. Ability to resolve complex issues on behalf of the providers and the patients
- Information Systems/Technology Skills: Exceptional computer skills and knowledge of Customer Relationship Manager (CRM), Epic
MINIMUM JOB QUALIFICATIONS:
The position requires a high school diploma, with a bachelor’s degree in health administration or a related field strongly preferred. Candidates must have 18 months of functional role experience (internal) and Level II experience.
SUPERVISORY RESPONSIBILITIES:
None
PATIENT CONTACT:
Phone contact.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
EEO Poster
Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$57,500.00 - $65,000.00
Job Ref:
JR-7505
Location:
450 Brookline Ave, BOSTON, MA 02215
Category:
Operations
Employment Type:
Full time
Work Location:
Hybrid: 2-3 days onsite/week
Salary/Pay Rate:
$57,500.00 - $65,000.00 per year
Overview
Reporting to the Manager, Established Patient Operations the Clinical Scheduling Lead position offers exposure to the day-to-day operations of disease center scheduling. Working independently, and under general supervision, the clinical scheduling lead will provide scheduling support, and coverage support to both scheduling staff and manager. This position is responsible for all aspects of patient scheduling in accordance with department scheduling guidelines. Provides superior customer services to all patients, family members, physicians, and staff at all times in accordance with the DFCI Customer Services Standards. The individual will play a critical role in facilitating all aspects of patient care. The individual must possess expert knowledge of scheduling operations, Dana-Farber and the patient experience. They have demonstrated through tenure excellent organizational skills, attention to detail, knowledge of all guidelines, services and procedures related to scheduling operations of assigned disease groups. Drawing from experience and understanding of DFCI and scheduling experience they will work closely with the Manager to continually assess the disease scheduling operations and bring forth new initiatives to improve operation. In addition to performing all duties, administrative and clinical operations support responsibilities of the Clinical Scheduling Specialist I/II, this position assists the clinical practice support management with workflow and allocation of resources within the program/group. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Responsibilities:
- Subject matter expert for all scheduling processes and procedures for assigned disease groups both established and protocol scheduling
- Acts as the primary resource for staff for all questions related to patient scheduling. Works with clinical scheduling specialists, protocol schedulers, clinic floor staff to solve day to day complications with patient scheduling including those involving appointments with more than one provider, procedures and/or imaging
- Holds key role in negotiating with clinical team regarding scheduling barriers and works collaboratively with management to resolve potential problems
- Ensures all scheduling is completed efficiently while striving to provide excellence in the patient contact experience
- Assists with special projects to improve disease specific scheduling practices
- Other duties and responsibilities as assigned
- Actively support, and champion, operational initiatives and changes within the department
- Acts as subject matter expert for institute initiatives
- Leads disease center specific training of staff across all role groups to ensure patient, and department needs are met
- Responsible for missing labs report consolidation amongst other reporting responsibilities
- Covers for other clinical scheduling specialist, protocol schedulers or own Manager as needed
- Assists Established Scheduling Operations leadership with the implementation of policies, programs, and procedures
- Works closely with Manager to develop contingency plans for scheduled and unscheduled absences
- Ensure that HIPAA policies and procedures are fully implemented and adhered
- Problem solves and identifies opportunities for improvement in day-to-day operations
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Time Management: Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility to handle multiple tasks and deadline pressures
- Demonstrated ability to work effectively and considerately with diverse groups of patients, staff and providers while handling various tasks simultaneously
- Communications skills: Exceptional skills for a varied workforce that includes MD’s RN’s, NP, PA, Fellows, and administrative staff. Requires a high level of empathy, compassion and confidentiality
- Quality Assurance: Skills to work efficiently and effectively and strive to do so in all aspects of position
- Leadership: Demonstrates integrity. Ability to communicate effectively, sell ideas, and take initiative. Ability to work independently or in a team environment. Strong sense of fairness in dealing with personnel at subordinate, peer, and superior levels
- Critical Thinking/Decision Making: Ability to take initiative and exercise judgment required. Demonstrated ability to solve problems and function as a resource to other members of the team. Ability to resolve complex issues on behalf of the providers and the patients
- Information Systems/Technology Skills: Exceptional computer skills and knowledge of Customer Relationship Manager (CRM), Epic
MINIMUM JOB QUALIFICATIONS:
The position requires a high school diploma, with a bachelor’s degree in health administration or a related field strongly preferred. Candidates must have 18 months of functional role experience (internal) and Level II experience.
SUPERVISORY RESPONSIBILITIES:
None
PATIENT CONTACT:
Phone contact.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
EEO Poster
Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$57,500.00 - $65,000.00
See all 143+ E-3 Visa Clinical Lead Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Clinical Lead Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Clinical Lead
Verify your Australian degree meets requirements
Australian three-year bachelor's degrees in nursing or health sciences are generally accepted as equivalent to U.S. four-year degrees for E-3 visa purposes. Get a credential evaluation before applying so you can provide documentation immediately when an employer asks.
Target health systems with LCA filing history
Large hospital networks and multi-site health systems have HR and legal teams experienced with DOL Labor Condition Applications. Smaller community hospitals may need more guidance through the sponsorship process, which can slow your timeline significantly.
Distinguish Clinical Lead from staff-level roles in applications
The E-3 requires a specialty occupation with a direct link between your degree and the role. Clinical Lead positions with supervisory and quality-improvement responsibilities make that link clearer. Avoid applying to postings where the degree requirement reads as preferred rather than required.
Use Migrate Mate's E-3 filing service for your paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork. It manages the full process from DOL certification through consulate appointment preparation, so you and your employer aren't navigating unfamiliar government portals under deadline.
Prepare your clinical licensure documents before the offer stage
U.S. employers will ask for proof of nursing registration or relevant clinical credentials before filing the LCA. Having your AHPRA registration records and any NCLEX documentation ready in advance prevents delays between offer acceptance and the start of DOL processing.
Clarify E-3 transfer terms when negotiating your offer
If you're already in the U.S. on an E-3 with another employer, a new employer must file a fresh LCA before you change roles. Confirm the employer will start DOL filing promptly so your work authorization stays continuous throughout the transition.
E-3 Visa Clinical Lead: Frequently Asked Questions
How do I find Clinical Lead jobs that offer E-3 visa sponsorship?
Migrate Mate lets you search Clinical Lead roles specifically filtered for E-3 visa sponsorship, so you're not manually sorting through postings from employers unfamiliar with the visa. Health systems that have filed Labor Condition Applications before are the most reliable targets, since they already have the internal processes to move quickly after an offer.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Clinical Lead role qualify as a specialty occupation for the E-3?
Yes, provided the posting requires a bachelor's degree or higher in a specific field such as nursing, health sciences, or a related clinical discipline. The role must tie the degree requirement directly to the duties performed. Clinical Lead positions with defined supervisory, quality, and clinical governance responsibilities typically meet that standard more clearly than general staff nursing roles.
How does the E-3 compare to the H-1B for Clinical Lead roles in the U.S.?
The E-3 has a 10,500-slot annual allocation that has never been fully used, meaning there's no lottery and you can apply at any time of year. The H-1B is subject to an annual lottery with far more applicants than available slots. For Australian Clinical Lead professionals, the E-3 is a more predictable and repeatable pathway, with two-year terms and unlimited renewals.
Can I switch employers as a Clinical Lead on an E-3 visa?
Yes, but your new employer must file a fresh Labor Condition Application with the DOL and you'll need to obtain a new E-3 visa stamp if you travel internationally before the change takes effect. Unlike some other visa categories, the E-3 doesn't have a formal portability provision, so timing the transition carefully and confirming your new employer is ready to file promptly is essential.