E-3 Visa Education Program Manager Jobs
Education Program Manager roles qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in education, instructional design, or a related field. The E-3 has no lottery and no annual cap, making it a practical path for Australian professionals targeting program leadership roles at U.S. universities, nonprofits, and edtech organizations.
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Get Access To All JobsWHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.
We are seeking a talented Coordinator to join our Pediatric Education team. The ideal candidate will be resourceful, detail-oriented, highly organized, and skilled in task prioritization and time management. They will demonstrate strong verbal and written communication skills, reliability, and critical thinking, along with a proactive approach to problem-solving.
To be successful in this role, the individual must maintain a high level of professionalism and confidentiality, provide exceptional customer service, and ensure compliance with all medical school policies and procedures. A strong background in coordinating Graduate Medical Education (GME) program activities is preferred.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare - no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
EXPERIENCE AND EDUCATION
Required
Education
Associate’s Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate’s Degree)
Experience
May be required to submit to a federal background investigation.
Preferred
Education
Bachelor’s Degree
JOB DUTIES
- Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
- Conduct day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
- Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
- Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
- Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
- Assists the program leadership with program quality initiatives and improvement projects.
- Participates in professional development activities.
- Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
- Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
- Maintains and updates program letters of agreement with affiliated institutions and training sites.
- Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
- Assists with the development, implementation, and tracking of resident wellness programs.
- Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
- Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
- Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
- Perform other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.
We are seeking a talented Coordinator to join our Pediatric Education team. The ideal candidate will be resourceful, detail-oriented, highly organized, and skilled in task prioritization and time management. They will demonstrate strong verbal and written communication skills, reliability, and critical thinking, along with a proactive approach to problem-solving.
To be successful in this role, the individual must maintain a high level of professionalism and confidentiality, provide exceptional customer service, and ensure compliance with all medical school policies and procedures. A strong background in coordinating Graduate Medical Education (GME) program activities is preferred.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare - no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
EXPERIENCE AND EDUCATION
Required
Education
Associate’s Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate’s Degree)
Experience
May be required to submit to a federal background investigation.
Preferred
Education
Bachelor’s Degree
JOB DUTIES
- Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
- Conduct day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
- Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
- Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
- Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
- Assists the program leadership with program quality initiatives and improvement projects.
- Participates in professional development activities.
- Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
- Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
- Maintains and updates program letters of agreement with affiliated institutions and training sites.
- Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
- Assists with the development, implementation, and tracking of resident wellness programs.
- Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
- Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
- Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
- Perform other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
See all E-3 Visa Education Program Manager Jobs
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Education Program Manager
Frame your Australian credentials for U.S. employers
A three-year Australian bachelor's degree satisfies the E-3 visa education requirement, but some hiring managers don't know this. Attach a credential equivalency note to your application that maps your degree to a U.S. four-year bachelor's to pre-empt any sponsorship hesitation.
Target organizations with dedicated HR compliance teams
Universities, large nonprofits, and edtech companies with in-house legal or HR compliance staff are far more likely to sponsor E-3 visas than small program offices. Search for Education Program Manager roles at institutions that already employ international staff.
Clarify specialty occupation status early in interviews
Education Program Manager roles can face scrutiny over whether they meet the DOL's specialty occupation definition. Emphasize degree-specific duties like curriculum design, instructional systems development, or program evaluation rather than general coordination tasks.
Use Migrate Mate to search jobs with E-3 sponsorship
Migrate Mate filters Education Program Manager roles by employers actively open to E-3 sponsorship, saving you from applying to organizations that won't sponsor. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork once you have an offer.
Get the LCA filed before your start date discussions
Your employer must file a certified Labor Condition Application with the DOL before you can attend your consulate appointment. Build at least two to three weeks of LCA processing time into your offer negotiation so your start date is realistic and your E-3 timeline isn't compressed.
Prepare a role-specific support letter before your visa interview
Consular officers assess whether your Education Program Manager duties genuinely require a degree. Ask your employer to write a support letter that ties each major responsibility to a specific body of specialized knowledge, not just a job description copy-paste.
E-3 Visa Education Program Manager: Frequently Asked Questions
How do I find Education Program Manager jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to find Education Program Manager roles from employers open to E-3 sponsorship. Standard job boards don't filter by visa type, so you end up applying broadly and discovering sponsorship limitations late in the process. Migrate Mate surfaces roles specifically matched to E-3 eligibility, so your search stays focused on positions that can actually move forward.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Education Program Manager role qualify as a specialty occupation for E-3 purposes?
It can, but the role description matters significantly. The DOL requires that the position normally requires at least a bachelor's degree in a specific field, such as education, instructional design, or curriculum development. Roles heavy on administrative coordination with no degree-specific duties are at greater risk of a challenge. Framing your job duties around specialized knowledge, such as adult learning theory or program evaluation methodology, strengthens the case.
How does the E-3 compare to the H-1B for Education Program Manager roles?
For Australian nationals, the E-3 is substantially more practical for this role. The H-1B visa requires entering a lottery with roughly a one-in-four selection rate and a fixed April registration window. The E-3 has no cap and no lottery, so you can apply any time of year once you have a job offer. Both visas require specialty occupation status, so the underlying qualification standard is similar, but the E-3 removes the timing and selection risk entirely.
Can I switch Education Program Manager employers while on an E-3 visa?
Yes, but you need a new E-3 visa for the new employer rather than a simple transfer. Your new employer must file a fresh LCA with the DOL, and you'll need to attend a consulate appointment in Australia or another country to get the new E-3 stamp. You can't begin work for the new employer until the new visa is issued, so plan your transition timeline around consulate appointment availability.