E-3 Visa Event Coordinator Jobs
Event Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in event management, hospitality, communications, or a related field. Australian professionals can secure two-year renewable status with no lottery, making U.S. event planning careers more accessible than most work visas allow.
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Get Access To All JobsINTRODUCTION
Our client, an international service organization dedicated to sisterhood, scholarship, and service, is looking for a Conference and Meeting Events Coordinator to join their team on a long-term contract basis, starting immediately. This will be 40 hours/week, onsite in Chicago. Position is needed to support high-volume event season.
Responsibilities
- Assist with planning and execution of upcoming conferences and meetings.
- Manage administrative meeting logistics, including: Prepare rooming lists, conference materials, travel chart and reports as required.
- Create confirmation letters and emails.
- Manage external vendors: research & present possible vendors, coordinate details. Communicate with members, staff, regarding event information.
- Develop and distribute event materials as required, including onsite materials from all pertinent departments/staff.
- Process payment for meeting related invoices. Manage and work with Concur for expense management.
BASIC QUALIFICATIONS
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Ability to work under tight deadlines and adapt to changes. Detail-oriented with strong problem-solving skills.
- Microsoft Office Suite (Intermediate to Advanced), Zoom/Virtual Meeting Platforms (Intermediate), Event Management Software (Cvent or similar preferred), Concur Software (expense management).
WHY JOIN THE TEAM
This is an opportunity to play a key role in producing some of the most inspiring and high-profile gatherings in the organization’s history. You’ll work alongside a team dedicated to excellence, collaboration, and service—while supporting events that empower and celebrate women of impact across the nation.
INTRODUCTION
Our client, an international service organization dedicated to sisterhood, scholarship, and service, is looking for a Conference and Meeting Events Coordinator to join their team on a long-term contract basis, starting immediately. This will be 40 hours/week, onsite in Chicago. Position is needed to support high-volume event season.
Responsibilities
- Assist with planning and execution of upcoming conferences and meetings.
- Manage administrative meeting logistics, including: Prepare rooming lists, conference materials, travel chart and reports as required.
- Create confirmation letters and emails.
- Manage external vendors: research & present possible vendors, coordinate details. Communicate with members, staff, regarding event information.
- Develop and distribute event materials as required, including onsite materials from all pertinent departments/staff.
- Process payment for meeting related invoices. Manage and work with Concur for expense management.
BASIC QUALIFICATIONS
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Ability to work under tight deadlines and adapt to changes. Detail-oriented with strong problem-solving skills.
- Microsoft Office Suite (Intermediate to Advanced), Zoom/Virtual Meeting Platforms (Intermediate), Event Management Software (Cvent or similar preferred), Concur Software (expense management).
WHY JOIN THE TEAM
This is an opportunity to play a key role in producing some of the most inspiring and high-profile gatherings in the organization’s history. You’ll work alongside a team dedicated to excellence, collaboration, and service—while supporting events that empower and celebrate women of impact across the nation.
See all E-3 Visa Event Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Event Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Event Coordinator
Translate your Australian credentials for U.S. employers
Your three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree for E-3 visa purposes. Bring your official transcripts and a credential evaluation letter to any interview where the employer is unfamiliar with Australian qualifications.
Target employers with dedicated event departments
Hotels, convention centers, universities, and corporate headquarters with in-house event teams are far more likely to sponsor E-3 visas than agencies that staff events on a per-contract basis. Permanent, salaried roles are what make the specialty occupation requirement stick.
Find E-3 sponsoring employers through Migrate Mate
Search for Event Coordinator roles with confirmed E-3 sponsorship history using Migrate Mate. Filtering by employers who have filed LCAs for this role type saves you from approaching companies that have never navigated the process before.
Clarify the specialty occupation case before accepting an offer
Not every Event Coordinator posting will qualify as a specialty occupation. Ask the employer whether the role requires a degree in a specific field, not just any bachelor's degree. A generalist requirement weakens the LCA and can cause visa complications at the consulate.
Get your employer to file the LCA before you give notice
The DOL must certify your Labor Condition Application before your visa interview can proceed. Confirm your employer has started this step, which typically takes seven business days, before you resign from your current position or book travel to Australia for your consulate appointment.
Use Migrate Mate's E-3 filing service for the full process
Once you have a signed offer letter, use Migrate Mate's E-3 filing service to handle your LCA filing, DS-160, and consulate preparation. This matters most when your employer's HR team has never sponsored an E-3 before and needs a structured process to follow.
E-3 Visa Event Coordinator: Frequently Asked Questions
How do I find Event Coordinator jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Event Coordinator roles where employers have confirmed E-3 sponsorship experience. General job boards list thousands of event roles, but most postings don't disclose visa sponsorship status. Filtering by employers with LCA filing history for this specific role type tells you who is actually prepared to sponsor before you apply.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Event Coordinator role qualify as a specialty occupation for E-3 purposes?
It depends on how the role is scoped. An Event Coordinator position qualifies as a specialty occupation when the employer requires a bachelor's degree in event management, hospitality, communications, or a closely related field. Roles where any bachelor's degree satisfies the requirement, regardless of field, are harder to support. Ask the employer how they define the degree requirement before the LCA is filed.
How does the E-3 visa compare to the H-1B for Event Coordinator roles?
The E-3 has no annual lottery, so you're not competing for one of 85,000 spots each April. You can apply year-round, and approval at the consulate typically takes two to four weeks after your employer's LCA is certified. The H-1B lottery means many qualified applicants wait a year or more before they can start work. For Australians, the E-3 removes the single biggest obstacle in the H-1B visa process entirely.
Can I change employers or switch to a different event company on an E-3?
Yes, but the process starts fresh with the new employer. Your current E-3 is tied to your existing job offer and LCA. The new employer needs to file a separate LCA with the DOL and you'll need to return to Australia for a new visa interview unless you're eligible to use a domestic change of status. Build this timeline into any job transition, since the LCA certification alone takes around seven business days.