E-3 Visa Event Coordinator Jobs
Event Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in event management, hospitality, communications, or a related field. Australian professionals can secure two-year renewable status with no lottery, making U.S. event planning careers more accessible than most work visas allow.
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Get Access To All JobsScheduled Hours
37.5
Position Summary
Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University.
When assigned, support for on-site presence during evening events and weekend programming will be required.
Job Description
Primary Duties & Responsibilities:
- Support University Advancement special events including but not limited to staffing events, onsite logistics, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assistance with securing speakers, working with vendors, creating seating plans, assisting with talking points, and briefing materials. This position will frequently interact with high-level university leadership, donors, and alumni.
- Work with Coordinator of Communications to create and manage event templates for use across department using in-house and external resources. Act as resource for creation and distribution of broadcast emails. Assist with managing and distributing invitation lists including unsubscribe notifications, and ARCH updates.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
- Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
- A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
- An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.
Preferred Qualifications
Education:
Bachelor's degree
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Confidentiality, Detail-Oriented, Email Distribution, Event Operations, FileMaker Pro, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Job Prioritization, Learning Quickly, Meeting Organization, Microsoft Office, Multicultural Environments, Multitasking, Organizing, Print Communications, Professional Integrity, Project Management, Vendor Relationships, Work Collaboratively
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Scheduled Hours
37.5
Position Summary
Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University.
When assigned, support for on-site presence during evening events and weekend programming will be required.
Job Description
Primary Duties & Responsibilities:
- Support University Advancement special events including but not limited to staffing events, onsite logistics, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assistance with securing speakers, working with vendors, creating seating plans, assisting with talking points, and briefing materials. This position will frequently interact with high-level university leadership, donors, and alumni.
- Work with Coordinator of Communications to create and manage event templates for use across department using in-house and external resources. Act as resource for creation and distribution of broadcast emails. Assist with managing and distributing invitation lists including unsubscribe notifications, and ARCH updates.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
- Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
- A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
- An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.
Preferred Qualifications
Education:
Bachelor's degree
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Confidentiality, Detail-Oriented, Email Distribution, Event Operations, FileMaker Pro, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Job Prioritization, Learning Quickly, Meeting Organization, Microsoft Office, Multicultural Environments, Multitasking, Organizing, Print Communications, Professional Integrity, Project Management, Vendor Relationships, Work Collaboratively
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
See all 43+ E-3 Visa Event Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Event Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Event Coordinator
Translate your Australian credentials for U.S. employers
Your three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree for E-3 visa purposes. Bring your official transcripts and a credential evaluation letter to any interview where the employer is unfamiliar with Australian qualifications.
Target employers with dedicated event departments
Hotels, convention centers, universities, and corporate headquarters with in-house event teams are far more likely to sponsor E-3 visas than agencies that staff events on a per-contract basis. Permanent, salaried roles are what make the specialty occupation requirement stick.
Find E-3 sponsoring employers through Migrate Mate
Search for Event Coordinator roles with confirmed E-3 sponsorship history using Migrate Mate. Filtering by employers who have filed LCAs for this role type saves you from approaching companies that have never navigated the process before.
Clarify the specialty occupation case before accepting an offer
Not every Event Coordinator posting will qualify as a specialty occupation. Ask the employer whether the role requires a degree in a specific field, not just any bachelor's degree. A generalist requirement weakens the LCA and can cause visa complications at the consulate.
Get your employer to file the LCA before you give notice
The DOL must certify your Labor Condition Application before your visa interview can proceed. Confirm your employer has started this step, which typically takes seven business days, before you resign from your current position or book travel to Australia for your consulate appointment.
Use Migrate Mate's E-3 filing service for the full process
Once you have a signed offer letter, use Migrate Mate's E-3 filing service to handle your LCA filing, DS-160, and consulate preparation. This matters most when your employer's HR team has never sponsored an E-3 before and needs a structured process to follow.
E-3 Visa Event Coordinator: Frequently Asked Questions
How do I find Event Coordinator jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Event Coordinator roles where employers have confirmed E-3 sponsorship experience. General job boards list thousands of event roles, but most postings don't disclose visa sponsorship status. Filtering by employers with LCA filing history for this specific role type tells you who is actually prepared to sponsor before you apply.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Event Coordinator role qualify as a specialty occupation for E-3 purposes?
It depends on how the role is scoped. An Event Coordinator position qualifies as a specialty occupation when the employer requires a bachelor's degree in event management, hospitality, communications, or a closely related field. Roles where any bachelor's degree satisfies the requirement, regardless of field, are harder to support. Ask the employer how they define the degree requirement before the LCA is filed.
How does the E-3 visa compare to the H-1B for Event Coordinator roles?
The E-3 has no annual lottery, so you're not competing for one of 85,000 spots each April. You can apply year-round, and approval at the consulate typically takes two to four weeks after your employer's LCA is certified. The H-1B lottery means many qualified applicants wait a year or more before they can start work. For Australians, the E-3 removes the single biggest obstacle in the H-1B visa process entirely.
Can I change employers or switch to a different event company on an E-3?
Yes, but the process starts fresh with the new employer. Your current E-3 is tied to your existing job offer and LCA. The new employer needs to file a separate LCA with the DOL and you'll need to return to Australia for a new visa interview unless you're eligible to use a domestic change of status. Build this timeline into any job transition, since the LCA certification alone takes around seven business days.