E-3 Visa Program Coordinator Jobs
Program Coordinator roles qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in fields like public administration, nonprofit management, or communications. Australian professionals can secure two-year, indefinitely renewable status with no lottery, making coordinated program work in the U.S. straightforward to sustain long-term.
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SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Plans and implements programs and initiatives for assigned department.
Job Description
Primary Duties & Responsibilities:
- Assists with operational coordination of department programs and activities, social media and communication outreach, databases and file management, internal and external correspondence.
- Coordinates logistics arrangements of major domestic and international conferences and speaking engagements, including handling all travel arrangements and accommodations, catering arrangements for banquets and luncheons, logistics for speaking presentations, preparation of meeting schedules, crowd control and prompt processing of reimbursements.
- Assists with departmental purchases, travel and expenditures.
- Assists with program budgets.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment.
Physical Effort:
Typically sitting at a desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Detail-Oriented, Interpersonal Communication, Multicultural Environments, Oral Communications, Organizing, Written Communication
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Location
SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Plans and implements programs and initiatives for assigned department.
Job Description
Primary Duties & Responsibilities:
- Assists with operational coordination of department programs and activities, social media and communication outreach, databases and file management, internal and external correspondence.
- Coordinates logistics arrangements of major domestic and international conferences and speaking engagements, including handling all travel arrangements and accommodations, catering arrangements for banquets and luncheons, logistics for speaking presentations, preparation of meeting schedules, crowd control and prompt processing of reimbursements.
- Assists with departmental purchases, travel and expenditures.
- Assists with program budgets.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment.
Physical Effort:
Typically sitting at a desk or table.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Detail-Oriented, Interpersonal Communication, Multicultural Environments, Oral Communications, Organizing, Written Communication
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
See all 1,325+ E-3 Visa Program Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Program Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Coordinator
Translate your Australian qualifications accurately
A three-year Australian bachelor's degree satisfies the E-3 visa specialty occupation requirement. Get a credential evaluation confirming your degree field aligns with the Program Coordinator role's duties, a mismatch here is the most common denial trigger.
Target employers already filing LCAs
Search DOL's OFLC disclosure database for employers who have previously filed Labor Condition Applications for program or project coordination roles. These organisations understand the E-3 process and won't need convincing that sponsorship is feasible.
Clarify specialty occupation before accepting an offer
Not every Program Coordinator title qualifies. Confirm the job description explicitly requires a bachelor's degree in a specific field, not just 'any related degree.' Roles listing the degree as preferred rather than required create problems at the consulate.
Use Migrate Mate's E-3 filing service for your LCA and paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA submission to DOL and prepare your consulate documentation. This is where timing matters, the LCA must be certified before you can schedule your visa interview.
Prepare for dual-intent scrutiny at your interview
Program Coordinator applicants often face questions about long-term career intentions. The E-3 requires nonimmigrant intent, so bring documentation showing your role is project-based or that you have ties to Australia, even if the position is ongoing.
Negotiate E-3 filing costs into your offer
The E-3 is employer-sponsored but the employer isn't legally required to cover all fees. Before signing your offer letter, clarify in writing which filing costs the employer will cover, this is standard practice and most U.S. employers expect the conversation.
E-3 Visa Program Coordinator: Frequently Asked Questions
How do I find Program Coordinator jobs that offer E-3 visa sponsorship?
Search Migrate Mate to filter Program Coordinator roles by employers with active E-3 visa sponsorship history. Most general job boards don't surface sponsorship details, so you end up applying blind. Migrate Mate surfaces roles where the employer has already demonstrated willingness to file, saving you from chasing positions that will stall at the offer stage.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A Program Coordinator position qualifies when the job description requires a bachelor's degree in a specific field, public administration, nonprofit management, communications, or a related discipline. Roles that list any bachelor's degree, or where the degree is preferred rather than required, are harder to support at the consulate. The employer's job description language is what the consular officer reviews, so precision in the offer letter matters.
How does the E-3 compare to the H-1B for Program Coordinator roles?
For Australian nationals, the E-3 is a significantly more practical path. There's no annual lottery, no cap of 65,000 that fills within days, and no premium processing gamble. You can apply directly at a U.S. consulate in Australia without waiting for a USCIS petition decision. The H-1B visa requires your employer to register in a lottery in March and wait months for a result, the E-3 lets you start within weeks of receiving a certified LCA.
Can I transfer my E-3 visa if I change Program Coordinator employers?
Yes, but you need to restart the process with the new employer. Your E-3 status is tied to a specific employer and job. The new employer must file a fresh Labor Condition Application with DOL, and you'll need to return to Australia for a new visa stamp unless you're changing status from within the U.S. on a valid visa. Give yourself enough lead time, LCA certification typically takes seven business days, and consulate appointment availability varies by location.