E-3 Visa Program Coordinator Jobs
Program Coordinator roles qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in fields like public administration, nonprofit management, or communications. Australian professionals can secure two-year, indefinitely renewable status with no lottery, making coordinated program work in the U.S. straightforward to sustain long-term.
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Get Access To All JobsINTRODUCTION
UTHealth Houston's Psychiatry and Behavioral Sciences is hiring a Residency/Fellowship Program Coordinator I!
Join a team that plays a vital role in shaping the educational experience of physicians in training while supporting programs that foster trainee development, accreditation excellence, and innovation in medical education. In this collaborative academic medical environment, you will work closely with faculty leaders, residents, fellows, and institutional partners to advance educational initiatives and program success. The ideal candidate is a trusted partner who approaches challenges with resourcefulness, initiative, and a solutions-oriented mindset, while thriving in a dynamic setting that values adaptability, relationship-building, and creative problem-solving.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Position Summary
Coordinates the academic, operational, and financial activities of the residency program; assists in the development of program educational and administrative goals and objectives; develops the mapping of the residency program structure; and provides sound guidance and advice on other pertinent residency program issues.
POSITION KEY ACCOUNTABILITIES
- Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
- Ensures compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the GME Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program.
- Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences.
- Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.
- Creates and edits departmental residency training manual.
- Oversees all aspects of the resident/fellow recruitment process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
- Implements all required modules of the residency management software, to include the management and reporting of data as well as user training for program faculty and residents/fellows.
- Develops and maintains program letters of agreement for all required rotations at outside institutions.
- May be assigned routine budget or financial responsibilities by supervisor.
- Performs other duties as assigned.
MINIMUM EDUCATION
High School Diploma or equivalent required
MINIMUM EXPERIENCE
3 years of related experience required. Experience in an academic setting preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement.
Physical Requirements
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
SECURITY SENSITIVE
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
RESIDENCY REQUIREMENT
Employees must permanently reside and work in the State of Texas.
INTRODUCTION
UTHealth Houston's Psychiatry and Behavioral Sciences is hiring a Residency/Fellowship Program Coordinator I!
Join a team that plays a vital role in shaping the educational experience of physicians in training while supporting programs that foster trainee development, accreditation excellence, and innovation in medical education. In this collaborative academic medical environment, you will work closely with faculty leaders, residents, fellows, and institutional partners to advance educational initiatives and program success. The ideal candidate is a trusted partner who approaches challenges with resourcefulness, initiative, and a solutions-oriented mindset, while thriving in a dynamic setting that values adaptability, relationship-building, and creative problem-solving.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Position Summary
Coordinates the academic, operational, and financial activities of the residency program; assists in the development of program educational and administrative goals and objectives; develops the mapping of the residency program structure; and provides sound guidance and advice on other pertinent residency program issues.
POSITION KEY ACCOUNTABILITIES
- Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
- Ensures compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the GME Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program.
- Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences.
- Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.
- Creates and edits departmental residency training manual.
- Oversees all aspects of the resident/fellow recruitment process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
- Implements all required modules of the residency management software, to include the management and reporting of data as well as user training for program faculty and residents/fellows.
- Develops and maintains program letters of agreement for all required rotations at outside institutions.
- May be assigned routine budget or financial responsibilities by supervisor.
- Performs other duties as assigned.
MINIMUM EDUCATION
High School Diploma or equivalent required
MINIMUM EXPERIENCE
3 years of related experience required. Experience in an academic setting preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement.
Physical Requirements
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
SECURITY SENSITIVE
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
RESIDENCY REQUIREMENT
Employees must permanently reside and work in the State of Texas.
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Coordinator
Translate your Australian qualifications accurately
A three-year Australian bachelor's degree satisfies the E-3 visa specialty occupation requirement. Get a credential evaluation confirming your degree field aligns with the Program Coordinator role's duties, a mismatch here is the most common denial trigger.
Target employers already filing LCAs
Search DOL's OFLC disclosure database for employers who have previously filed Labor Condition Applications for program or project coordination roles. These organisations understand the E-3 process and won't need convincing that sponsorship is feasible.
Clarify specialty occupation before accepting an offer
Not every Program Coordinator title qualifies. Confirm the job description explicitly requires a bachelor's degree in a specific field, not just 'any related degree.' Roles listing the degree as preferred rather than required create problems at the consulate.
Use Migrate Mate's E-3 filing service for your LCA and paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA submission to DOL and prepare your consulate documentation. This is where timing matters, the LCA must be certified before you can schedule your visa interview.
Prepare for dual-intent scrutiny at your interview
Program Coordinator applicants often face questions about long-term career intentions. The E-3 requires nonimmigrant intent, so bring documentation showing your role is project-based or that you have ties to Australia, even if the position is ongoing.
Negotiate E-3 filing costs into your offer
The E-3 is employer-sponsored but the employer isn't legally required to cover all fees. Before signing your offer letter, clarify in writing which filing costs the employer will cover, this is standard practice and most U.S. employers expect the conversation.
E-3 Visa Program Coordinator: Frequently Asked Questions
How do I find Program Coordinator jobs that offer E-3 visa sponsorship?
Search Migrate Mate to filter Program Coordinator roles by employers with active E-3 visa sponsorship history. Most general job boards don't surface sponsorship details, so you end up applying blind. Migrate Mate surfaces roles where the employer has already demonstrated willingness to file, saving you from chasing positions that will stall at the offer stage.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A Program Coordinator position qualifies when the job description requires a bachelor's degree in a specific field, public administration, nonprofit management, communications, or a related discipline. Roles that list any bachelor's degree, or where the degree is preferred rather than required, are harder to support at the consulate. The employer's job description language is what the consular officer reviews, so precision in the offer letter matters.
How does the E-3 compare to the H-1B for Program Coordinator roles?
For Australian nationals, the E-3 is a significantly more practical path. There's no annual lottery, no cap of 65,000 that fills within days, and no premium processing gamble. You can apply directly at a U.S. consulate in Australia without waiting for a USCIS petition decision. The H-1B visa requires your employer to register in a lottery in March and wait months for a result, the E-3 lets you start within weeks of receiving a certified LCA.
Can I transfer my E-3 visa if I change Program Coordinator employers?
Yes, but you need to restart the process with the new employer. Your E-3 status is tied to a specific employer and job. The new employer must file a fresh Labor Condition Application with DOL, and you'll need to return to Australia for a new visa stamp unless you're changing status from within the U.S. on a valid visa. Give yourself enough lead time, LCA certification typically takes seven business days, and consulate appointment availability varies by location.