E-3 Visa Program Coordinator Jobs
Program Coordinator roles qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in fields like public administration, nonprofit management, or communications. Australian professionals can secure two-year, indefinitely renewable status with no lottery, making coordinated program work in the U.S. straightforward to sustain long-term.
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Posting Number PG194711EP
Internal Recruitment No
Working Title NCSO Secondary Program Coordinator
Anticipated Hiring Range $58,000-$64,214
Work Schedule Work Location & Schedule: During the tournament season, approximately January-April, this position requires frequent weekend work and travel within North Carolina. At other times, this position typically requires work in the Raleigh, NC, office 4 days per week.
Job Location Raleigh, NC
Department The Science House, College of Sciences
About the Department
The Science House (TSH) is the College of Sciences statewide K-12 STEM outreach unit. Established in 1991, TSH is a national model of university collaboration between university departments, businesses, and the K-12 community. TSH’s mission is to collaboratively maintain and develop K-12 teacher and student programs that inspire a passion for STEM learning, research, and discovery. The Science House achieves this through four strategic priorities: 1) Teacher Professional Development centered on equipping teachers to use engaging instructional practices, emerging technologies, guided inquiry, and project-based learning, 2) Student Programs focused on problem-solving, applied learning, collaboration, communication, critical thinking, and competition, 3) Rural Satellite Offices that provide teacher professional development, student programs, and an Equipment and Technology Loan Program in rural, high-need areas, and 4) Broader Impact Support that helps NC State faculty in developing Impact Identities and carrying out broader impacts activities integrated with their research that advance open and participatory science. While working in this unit, you will be expected to foster a supportive and welcoming environment.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
NC Science Olympiad (NCSO) is a science, technology, engineering, and mathematics competition for elementary, middle, and high school students. NCSO operates over 25 regional tournaments across North Carolina annually, culminating with the state level tournament held at NC State University each April.
The NCSO Secondary Program Coordinator plans and implements all logistical aspects of NCSO’s tournaments for Division B (middle school) and Division C (high school) participants. This position has a high level of authority, performs duties with autonomy and accountability, and requires STEM education content expertise. The Coordinator reports to the NCSO Executive Director.
Specific job duties include:
- Design and finalize the annual Division B/C competitive slate and tournament schedules to ensure nationwide alignment and local feasibility.
- Provide on-site leadership at Saturday tournaments across the state, serving as a primary point of contact for real-time problem-solving and operational support.
- Build and sustain strategic relationships with volunteer Division B/C Regional Directors, providing the high-level guidance and resources necessary to execute engaging, high-impact tournaments.
- Recruit STEM subject matter experts to develop and vet academically rigorous events, examinations, and instructional materials.
- Purchase and maintain inventory of all educational materials, equipment, supplies, and medals/trophies needed for the successful execution of Division B/C tournaments. Deliver or arrange transportation of material to tournament sites.
- Manage critical tournament infrastructure, including national registration and insurance compliance, as well as regional fleet/transportation logistics.
- Recruit, train, and supervise a team of student workers to support operational goals and event execution.
- Act as the primary administrator for the Avogadro platform for Division B/C, ensuring data integrity for registration and scoring.
- This position will provide back-up support to the Executive Director in the Executive Director’s absence and will provide some direct STEM professional development training to K-12 teachers. Also provide back-up support for NCSO Division A tournaments upon request.
- Assist the Director in monitoring and responding to the main NCSO email account.
- Other program coordination duties as assigned.
Other Responsibilities
Qualifications
Minimum Education and Experience
- Require post-baccalaureate credentials or bachelor's Degree in secondary science education or closely related field plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
- All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Two or more years professional experience in ONE of the following fields: K-12 classroom instruction, K-12 education administration, higher education program coordination, or a closely related field.
- Demonstrated K-12 STEM subject content knowledge.
- Proven ability to work independently, exercise sound judgment, and implement creative solutions to operational challenges in fast-paced environments.
- Exceptional written and oral communication skills, with the ability to represent the organization professionally to diverse stakeholders, including university faculty, K–12 administrators, and corporate partners.
- Strong interpersonal skills with a demonstrated ability to foster a supportive, collegial, and inclusive team environment.
- Advanced organizational skills with the capacity to manage multiple competing priorities and large-scale program schedules.
- A genuine commitment to K–12 STEM education and a passion for fostering student success through competitive learning.
- Proficiency in navigating digital platforms and the physical stamina to manage on-site tournament requirements.
- Ability and willingness to travel across North Carolina and work Saturdays during the tournament season.
- Ability to physically handle, pack, inventory, ship, and store educational materials, tournament equipment, and lab supplies, with or without a reasonable accommodation.
Preferred Qualifications
- Professional experience and/or demonstrated expertise in high-level project management and event planning, with a proven ability to manage complex logistics and maintain meticulous attention to detail under tight deadlines.
- Experience as a Science Olympiad coach or volunteer.
- Passion for working with K–12 students.
- Familiarity with common K–12 STEM educational materials and lab supplies.
- Demonstrated ability to understand, interpret, and apply university policies and procedures related to travel and purchasing.
- NC K–12 Teaching License preferred, but not required.
Required License(s) or Certification(s)
NC Drivers License Required.
Valid NC Driver's License required Yes
Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 06/11/2026
Anticipated Close Date 6/24/2026; if posting is active; we are still accepting and reviewing applications.
Special Instructions to Applicants
Please include a cover letter, resume and contact information for at least three professional references.
Position Details
Position Number 00004393
Position Type EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Department ID 170117 - COS - TSH
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Posting Information
Posting Number PG194711EP
Internal Recruitment No
Working Title NCSO Secondary Program Coordinator
Anticipated Hiring Range $58,000-$64,214
Work Schedule Work Location & Schedule: During the tournament season, approximately January-April, this position requires frequent weekend work and travel within North Carolina. At other times, this position typically requires work in the Raleigh, NC, office 4 days per week.
Job Location Raleigh, NC
Department The Science House, College of Sciences
About the Department
The Science House (TSH) is the College of Sciences statewide K-12 STEM outreach unit. Established in 1991, TSH is a national model of university collaboration between university departments, businesses, and the K-12 community. TSH’s mission is to collaboratively maintain and develop K-12 teacher and student programs that inspire a passion for STEM learning, research, and discovery. The Science House achieves this through four strategic priorities: 1) Teacher Professional Development centered on equipping teachers to use engaging instructional practices, emerging technologies, guided inquiry, and project-based learning, 2) Student Programs focused on problem-solving, applied learning, collaboration, communication, critical thinking, and competition, 3) Rural Satellite Offices that provide teacher professional development, student programs, and an Equipment and Technology Loan Program in rural, high-need areas, and 4) Broader Impact Support that helps NC State faculty in developing Impact Identities and carrying out broader impacts activities integrated with their research that advance open and participatory science. While working in this unit, you will be expected to foster a supportive and welcoming environment.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
NC Science Olympiad (NCSO) is a science, technology, engineering, and mathematics competition for elementary, middle, and high school students. NCSO operates over 25 regional tournaments across North Carolina annually, culminating with the state level tournament held at NC State University each April.
The NCSO Secondary Program Coordinator plans and implements all logistical aspects of NCSO’s tournaments for Division B (middle school) and Division C (high school) participants. This position has a high level of authority, performs duties with autonomy and accountability, and requires STEM education content expertise. The Coordinator reports to the NCSO Executive Director.
Specific job duties include:
- Design and finalize the annual Division B/C competitive slate and tournament schedules to ensure nationwide alignment and local feasibility.
- Provide on-site leadership at Saturday tournaments across the state, serving as a primary point of contact for real-time problem-solving and operational support.
- Build and sustain strategic relationships with volunteer Division B/C Regional Directors, providing the high-level guidance and resources necessary to execute engaging, high-impact tournaments.
- Recruit STEM subject matter experts to develop and vet academically rigorous events, examinations, and instructional materials.
- Purchase and maintain inventory of all educational materials, equipment, supplies, and medals/trophies needed for the successful execution of Division B/C tournaments. Deliver or arrange transportation of material to tournament sites.
- Manage critical tournament infrastructure, including national registration and insurance compliance, as well as regional fleet/transportation logistics.
- Recruit, train, and supervise a team of student workers to support operational goals and event execution.
- Act as the primary administrator for the Avogadro platform for Division B/C, ensuring data integrity for registration and scoring.
- This position will provide back-up support to the Executive Director in the Executive Director’s absence and will provide some direct STEM professional development training to K-12 teachers. Also provide back-up support for NCSO Division A tournaments upon request.
- Assist the Director in monitoring and responding to the main NCSO email account.
- Other program coordination duties as assigned.
Other Responsibilities
Qualifications
Minimum Education and Experience
- Require post-baccalaureate credentials or bachelor's Degree in secondary science education or closely related field plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
- All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Two or more years professional experience in ONE of the following fields: K-12 classroom instruction, K-12 education administration, higher education program coordination, or a closely related field.
- Demonstrated K-12 STEM subject content knowledge.
- Proven ability to work independently, exercise sound judgment, and implement creative solutions to operational challenges in fast-paced environments.
- Exceptional written and oral communication skills, with the ability to represent the organization professionally to diverse stakeholders, including university faculty, K–12 administrators, and corporate partners.
- Strong interpersonal skills with a demonstrated ability to foster a supportive, collegial, and inclusive team environment.
- Advanced organizational skills with the capacity to manage multiple competing priorities and large-scale program schedules.
- A genuine commitment to K–12 STEM education and a passion for fostering student success through competitive learning.
- Proficiency in navigating digital platforms and the physical stamina to manage on-site tournament requirements.
- Ability and willingness to travel across North Carolina and work Saturdays during the tournament season.
- Ability to physically handle, pack, inventory, ship, and store educational materials, tournament equipment, and lab supplies, with or without a reasonable accommodation.
Preferred Qualifications
- Professional experience and/or demonstrated expertise in high-level project management and event planning, with a proven ability to manage complex logistics and maintain meticulous attention to detail under tight deadlines.
- Experience as a Science Olympiad coach or volunteer.
- Passion for working with K–12 students.
- Familiarity with common K–12 STEM educational materials and lab supplies.
- Demonstrated ability to understand, interpret, and apply university policies and procedures related to travel and purchasing.
- NC K–12 Teaching License preferred, but not required.
Required License(s) or Certification(s)
NC Drivers License Required.
Valid NC Driver's License required Yes
Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 06/11/2026
Anticipated Close Date 6/24/2026; if posting is active; we are still accepting and reviewing applications.
Special Instructions to Applicants
Please include a cover letter, resume and contact information for at least three professional references.
Position Details
Position Number 00004393
Position Type EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Department ID 170117 - COS - TSH
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
See all 345+ E-3 Visa Program Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Program Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Coordinator
Translate your Australian qualifications accurately
A three-year Australian bachelor's degree satisfies the E-3 visa specialty occupation requirement. Get a credential evaluation confirming your degree field aligns with the Program Coordinator role's duties, a mismatch here is the most common denial trigger.
Target employers already filing LCAs
Search DOL's OFLC disclosure database for employers who have previously filed Labor Condition Applications for program or project coordination roles. These organisations understand the E-3 process and won't need convincing that sponsorship is feasible.
Clarify specialty occupation before accepting an offer
Not every Program Coordinator title qualifies. Confirm the job description explicitly requires a bachelor's degree in a specific field, not just 'any related degree.' Roles listing the degree as preferred rather than required create problems at the consulate.
Use Migrate Mate's E-3 filing service for your LCA and paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA submission to DOL and prepare your consulate documentation. This is where timing matters, the LCA must be certified before you can schedule your visa interview.
Prepare for dual-intent scrutiny at your interview
Program Coordinator applicants often face questions about long-term career intentions. The E-3 requires nonimmigrant intent, so bring documentation showing your role is project-based or that you have ties to Australia, even if the position is ongoing.
Negotiate E-3 filing costs into your offer
The E-3 is employer-sponsored but the employer isn't legally required to cover all fees. Before signing your offer letter, clarify in writing which filing costs the employer will cover, this is standard practice and most U.S. employers expect the conversation.
E-3 Visa Program Coordinator: Frequently Asked Questions
How do I find Program Coordinator jobs that offer E-3 visa sponsorship?
Search Migrate Mate to filter Program Coordinator roles by employers with active E-3 visa sponsorship history. Most general job boards don't surface sponsorship details, so you end up applying blind. Migrate Mate surfaces roles where the employer has already demonstrated willingness to file, saving you from chasing positions that will stall at the offer stage.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A Program Coordinator position qualifies when the job description requires a bachelor's degree in a specific field, public administration, nonprofit management, communications, or a related discipline. Roles that list any bachelor's degree, or where the degree is preferred rather than required, are harder to support at the consulate. The employer's job description language is what the consular officer reviews, so precision in the offer letter matters.
How does the E-3 compare to the H-1B for Program Coordinator roles?
For Australian nationals, the E-3 is a significantly more practical path. There's no annual lottery, no cap of 65,000 that fills within days, and no premium processing gamble. You can apply directly at a U.S. consulate in Australia without waiting for a USCIS petition decision. The H-1B visa requires your employer to register in a lottery in March and wait months for a result, the E-3 lets you start within weeks of receiving a certified LCA.
Can I transfer my E-3 visa if I change Program Coordinator employers?
Yes, but you need to restart the process with the new employer. Your E-3 status is tied to a specific employer and job. The new employer must file a fresh Labor Condition Application with DOL, and you'll need to return to Australia for a new visa stamp unless you're changing status from within the U.S. on a valid visa. Give yourself enough lead time, LCA certification typically takes seven business days, and consulate appointment availability varies by location.