E-3 Visa Program Coordinator Jobs
Program Coordinator roles qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in fields like public administration, nonprofit management, or communications. Australian professionals can secure two-year, indefinitely renewable status with no lottery, making coordinated program work in the U.S. straightforward to sustain long-term.
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Get Access To All JobsJob Description
The primary objective of this position is to promote Continuing and Professional Education's (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. CPE's program manager will contract the programs and develop a scope of services, which will be implemented by the Program Coordinator, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day of duties, vendor management, and responsibility for all post program financials. Occasional travel is required to provide local and out of town program support. Occasional overnight, weekend, early morning and late evening work may be required based on program schedules.
Required Qualifications
- Bachelor's degree in business or related field, or equivalent training and experience in business or hospitality management
- Experience in a continuing education setting, hospitality environment, or program management environment with a focus on event planning
- Experience with financial management of a variety of programs such as short courses, conferences, workshops and special events
- Must have strong technical skills such as word processing, Excel, email, internet navigation and an understanding of social media
- Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule
- Exceptional organizational skills; must maintain thorough and accurate program files
- Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner
- Must be a team player with excellent communication and interpersonal skills
Preferred Qualifications
- Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments
- Experience with conference management/planning
- Experience working within program budget constraints
- Preference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP)
Pay Band
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
$48,000-$52,000
Hours per week
40
Review Date
10/5/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Shelly Jobst at sjobst@vt.edu during regular business hours at least 10 business days prior to the event.
Job Description
The primary objective of this position is to promote Continuing and Professional Education's (CPE) objectives for providing a quality experience for program participants through the management and implementation of conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. CPE's program manager will contract the programs and develop a scope of services, which will be implemented by the Program Coordinator, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day of duties, vendor management, and responsibility for all post program financials. Occasional travel is required to provide local and out of town program support. Occasional overnight, weekend, early morning and late evening work may be required based on program schedules.
Required Qualifications
- Bachelor's degree in business or related field, or equivalent training and experience in business or hospitality management
- Experience in a continuing education setting, hospitality environment, or program management environment with a focus on event planning
- Experience with financial management of a variety of programs such as short courses, conferences, workshops and special events
- Must have strong technical skills such as word processing, Excel, email, internet navigation and an understanding of social media
- Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule
- Exceptional organizational skills; must maintain thorough and accurate program files
- Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner
- Must be a team player with excellent communication and interpersonal skills
Preferred Qualifications
- Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments
- Experience with conference management/planning
- Experience working within program budget constraints
- Preference may be given to individuals who have a designation of Certified Program Planner (CPP) or Certified Meeting Planner (CMP)
Pay Band
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
$48,000-$52,000
Hours per week
40
Review Date
10/5/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Shelly Jobst at sjobst@vt.edu during regular business hours at least 10 business days prior to the event.
See all 1,360+ E-3 Visa Program Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Program Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Coordinator
Translate your Australian qualifications accurately
A three-year Australian bachelor's degree satisfies the E-3 visa specialty occupation requirement. Get a credential evaluation confirming your degree field aligns with the Program Coordinator role's duties, a mismatch here is the most common denial trigger.
Target employers already filing LCAs
Search DOL's OFLC disclosure database for employers who have previously filed Labor Condition Applications for program or project coordination roles. These organisations understand the E-3 process and won't need convincing that sponsorship is feasible.
Clarify specialty occupation before accepting an offer
Not every Program Coordinator title qualifies. Confirm the job description explicitly requires a bachelor's degree in a specific field, not just 'any related degree.' Roles listing the degree as preferred rather than required create problems at the consulate.
Use Migrate Mate's E-3 filing service for your LCA and paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA submission to DOL and prepare your consulate documentation. This is where timing matters, the LCA must be certified before you can schedule your visa interview.
Prepare for dual-intent scrutiny at your interview
Program Coordinator applicants often face questions about long-term career intentions. The E-3 requires nonimmigrant intent, so bring documentation showing your role is project-based or that you have ties to Australia, even if the position is ongoing.
Negotiate E-3 filing costs into your offer
The E-3 is employer-sponsored but the employer isn't legally required to cover all fees. Before signing your offer letter, clarify in writing which filing costs the employer will cover, this is standard practice and most U.S. employers expect the conversation.
E-3 Visa Program Coordinator: Frequently Asked Questions
How do I find Program Coordinator jobs that offer E-3 visa sponsorship?
Search Migrate Mate to filter Program Coordinator roles by employers with active E-3 visa sponsorship history. Most general job boards don't surface sponsorship details, so you end up applying blind. Migrate Mate surfaces roles where the employer has already demonstrated willingness to file, saving you from chasing positions that will stall at the offer stage.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A Program Coordinator position qualifies when the job description requires a bachelor's degree in a specific field, public administration, nonprofit management, communications, or a related discipline. Roles that list any bachelor's degree, or where the degree is preferred rather than required, are harder to support at the consulate. The employer's job description language is what the consular officer reviews, so precision in the offer letter matters.
How does the E-3 compare to the H-1B for Program Coordinator roles?
For Australian nationals, the E-3 is a significantly more practical path. There's no annual lottery, no cap of 65,000 that fills within days, and no premium processing gamble. You can apply directly at a U.S. consulate in Australia without waiting for a USCIS petition decision. The H-1B visa requires your employer to register in a lottery in March and wait months for a result, the E-3 lets you start within weeks of receiving a certified LCA.
Can I transfer my E-3 visa if I change Program Coordinator employers?
Yes, but you need to restart the process with the new employer. Your E-3 status is tied to a specific employer and job. The new employer must file a fresh Labor Condition Application with DOL, and you'll need to return to Australia for a new visa stamp unless you're changing status from within the U.S. on a valid visa. Give yourself enough lead time, LCA certification typically takes seven business days, and consulate appointment availability varies by location.